How do you create and maintain a bilingual terminology database for your projects?

1 Choose a tool

The first step is to choose a tool that suits your needs and preferences. There are many software options available for creating and managing BTDs, ranging from simple spreadsheets to specialized programs. Some of the factors to consider are: the size and complexity of your BTD, the features and functions you require, the compatibility and integration with other tools, the cost and availability, and the user-friendliness and support. You can also use online platforms or cloud-based services that allow you to access and share your BTD from anywhere.

2 Define your scope

The next step is to define the scope and purpose of your BTD. What kind of terms do you want to include? What languages and domains do you cover? What information do you need to record for each term? How do you organize and categorize your terms? These questions will help you set the parameters and goals of your BTD, as well as the criteria and standards for selecting and validating terms. You can also create a style guide or a glossary template to ensure consistency and clarity in your BTD.

3 Collect and analyze terms

The third step is to collect and analyze terms from various sources. You can use existing glossaries, dictionaries, reference materials, or online databases as starting points. You can also extract terms from your own or others' bilingual texts, such as translations, reports, articles, or websites. You can use tools such as term extraction software or concordance programs to help you identify and compare terms in different contexts. You should also consult experts, clients, or colleagues to verify or suggest terms.

4 Enter and edit terms

The fourth step is to enter and edit terms in your BTD. You should follow the format and structure of your tool and template, and enter the relevant information for each term, such as the source and target languages, the definitions, the contexts, the sources, the usage, and any notes or comments. You should also check the spelling, grammar, punctuation, and style of your terms, and ensure that they are consistent and accurate. You can use tools such as spell checkers, proofreaders, or quality assurance software to help you edit your terms.

5 Update and review terms

The fifth step is to update and review terms in your BTD regularly. You should add new terms or delete obsolete ones as your projects evolve or change. You should also revise or modify terms as you encounter new information or feedback. You should keep track of the changes and revisions in your BTD, and document the reasons and sources for them. You should also review your BTD periodically to ensure that it is up to date, relevant, and reliable. You can use tools such as reports, statistics, or audits to help you evaluate your BTD.

6 Share and use terms

The final step is to share and use terms in your BTD effectively. You should make your BTD accessible and searchable for yourself and others who need it. You can use tools such as online platforms, cloud-based services, or export functions to share your BTD with your clients, colleagues, or collaborators. You should also use your BTD as a reference and a guide for your bilingual communications. You can use tools such as term recognition software, translation memory systems, or content management systems to integrate your BTD with your other tools.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?