How do you craft a thank you email that stands out from the crowd?

1 Keep it timely

The first rule of thumb for sending a thank you email is to do it as soon as possible after the interview. Ideally, you should send it within 24 hours, or at least by the end of the next business day. This shows that you are enthusiastic, organized, and respectful of the interviewer's time. It also helps you stay fresh in their mind and avoid getting lost in the pile of other candidates.

3 Highlight your value

The third rule of thumb for sending a thank you email is to highlight your value and fit for the role. Don't just repeat your resume or cover letter, but rather emphasize how your skills, experience, and personality match the requirements and expectations of the position. For example, you can provide a specific example of how you solved a similar problem, achieved a relevant goal, or demonstrated a core competency in your previous or current role. This shows that you understand the needs and goals of the employer and that you can deliver results.

4 Express your interest

The fourth rule of thumb for sending a thank you email is to express your interest and enthusiasm for the role and the company. Don't be vague or passive, but rather convey your excitement and eagerness to join the team. For example, you can mention what attracted you to the role, what impressed you about the company culture, or what you look forward to learning or contributing if hired. This shows that you are passionate, motivated, and aligned with the employer's vision and values.

5 End with a call to action

The fifth and final rule of thumb for sending a thank you email is to end with a call to action that invites further communication and feedback. Don't just say thank you and goodbye, but rather encourage the interviewer to contact you if they have any questions, concerns, or updates. For example, you can offer to provide additional information, references, or samples of your work. You can also ask about the next steps or the timeline of the hiring process. This shows that you are proactive, confident, and ready to move forward.