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Last updated on 2024年9月20日

How do you coordinate with your suppliers and carriers for ISF 10+2 data collection and verification?

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If you are an importer of goods into the United States, you need to comply with the Importer Security Filing (ISF) 10+2 rule. This rule requires you to submit 10 data elements about your shipment to the Customs and Border Protection (CBP) at least 24 hours before the cargo is loaded on the vessel. The data elements include information about the seller, buyer, importer, consignee, manufacturer, ship to party, country of origin, commodity HTSUS number, container stuffing location, and consolidator. Additionally, you need to submit 2 data elements about the carrier and the vessel, namely the vessel stow plan and the container status messages. The ISF 10+2 rule is designed to enhance the security of the supply chain and prevent the entry of high-risk cargo into the US.

How do you coordinate with your suppliers and carriers for ISF 10+2 data collection and verification? Here are some tips to help you streamline the process and avoid penalties or delays.

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Dhruv Mittal

CEO & Director at Syscon Wires | Leading Manufacturer of CHQ Wires, Alloy Steel Wires & Specialty Wires for Fasteners…

1 Assign roles and responsibilities

The first step is to identify who is responsible for providing and filing the ISF 10+2 data. Depending on your business model and contract terms, you may choose to file the ISF yourself, hire a customs broker, or delegate the task to a third party such as a freight forwarder or a non-vessel operating common carrier (NVOCC). You also need to communicate with your suppliers and carriers and establish clear expectations and deadlines for sending you the required data. You may use a standard ISF form, a spreadsheet, or an online portal to collect and verify the data.

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Dhruv Mittal

CEO & Director at Syscon Wires | Leading Manufacturer of CHQ Wires, Alloy Steel Wires & Specialty Wires for Fasteners, Bearings & Automotive Applications |
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Effective coordination for ISF 10+2 (Importer Security Filing) begins with clearly assigning roles. Designate individuals or teams responsible for collecting, verifying, and submitting the required data from suppliers and carriers. This includes ensuring that suppliers provide timely and accurate shipment details, while carriers must relay transport-specific information. Establish communication protocols to track the flow of data, and set clear deadlines aligned with the filing requirements. Having defined roles prevents confusion, streamlines the process, and ensures accountability. Regular training for team members on ISF regulations is also essential to avoid errors and maintain compliance.

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2 Validate and verify the data

The second step is to validate and verify the ISF 10+2 data before submitting it to the CBP. You need to ensure that the data is accurate, complete, and consistent with the commercial invoice, the bill of lading, and the packing list. You also need to check that the data matches the Harmonized Tariff Schedule of the United States (HTSUS) codes and the country of origin codes. You may use online tools, databases, or software to help you validate and verify the data. You should also keep records of the data sources and any changes or corrections made.

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Dhruv Mittal

CEO & Director at Syscon Wires | Leading Manufacturer of CHQ Wires, Alloy Steel Wires & Specialty Wires for Fasteners, Bearings & Automotive Applications |
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Accurate data collection is critical in ISF 10+2 filings. Begin by cross-checking the data supplied by vendors and carriers against shipment documents, purchase orders, and manifests. It’s important to verify the completeness and accuracy of the information, such as the Harmonized Tariff Schedule (HTS) code, consignee details, and the container stuffing location. Use automated systems where possible to reduce manual errors. Flag any discrepancies immediately and resolve them with the responsible parties to ensure that the final submission meets U.S. Customs and Border Protection (CBP) standards. Proper validation avoids delays and potential penalties.

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3 Submit and monitor the data

The third step is to submit the ISF 10+2 data to the CBP electronically through the Automated Broker Interface (ABI) or the Automated Manifest System (AMS). You need to submit the data at least 24 hours before the cargo is loaded on the vessel at the foreign port of origin. You will receive a confirmation number from the CBP once your ISF is accepted. You should monitor the status of your ISF and update it if there are any changes in the shipment details or circumstances. You should also respond to any queries or requests from the CBP regarding your ISF.

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Dhruv Mittal

CEO & Director at Syscon Wires | Leading Manufacturer of CHQ Wires, Alloy Steel Wires & Specialty Wires for Fasteners, Bearings & Automotive Applications |
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Once the data is verified, submit it to U.S. Customs via the Automated Broker Interface (ABI). Monitoring doesn’t stop at submission; keep an eye on any feedback or error notices from the CBP to ensure everything was accepted correctly. Maintain close contact with carriers and suppliers to track the movement of goods and confirm that no critical information changes mid-shipment. Implement alerts or reminders for compliance deadlines, as late filings can result in fines or delays. Consistent monitoring helps maintain compliance and resolve issues before they escalate.

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4 Prepare for customs clearance

The fourth step is to prepare for customs clearance once your cargo arrives at the US port of entry. You need to have all the necessary documents and information ready for the CBP inspection and release. These may include the entry summary, the commercial invoice, the bill of lading, the packing list, the certificate of origin, and any other relevant documents. You should also pay any applicable duties, taxes, fees, or bonds. You should also be aware of any special requirements or regulations that may apply to your cargo, such as quotas, antidumping duties, marking rules, or restricted or prohibited items.

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Dhruv Mittal

CEO & Director at Syscon Wires | Leading Manufacturer of CHQ Wires, Alloy Steel Wires & Specialty Wires for Fasteners, Bearings & Automotive Applications |
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Preparation for customs clearance starts well before the shipment arrives in the U.S. Ensure that all ISF 10+2 data is properly filed and confirmed to avoid customs holds. Work with customs brokers to verify that the necessary documents are in order, including the bill of lading and commercial invoice. Stay in communication with carriers and suppliers to ensure they provide updates on shipment progress, including estimated arrival times and any unforeseen delays. Proactive coordination can prevent costly delays at ports and ensure a smoother customs clearance process for your goods.

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5 Review and improve your process

The fifth step is to review and improve your ISF 10+2 data collection and verification process. You should evaluate your performance and identify any issues or challenges that may have occurred during the process. You should also solicit feedback from your suppliers, carriers, customs brokers, or other parties involved in the process. You should look for ways to improve your communication, collaboration, accuracy, efficiency, and compliance. You should also stay updated on any changes or updates in the ISF 10+2 rule or the CBP policies and procedures.

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6 Seek professional assistance

The sixth step is to seek professional assistance if you need help with your ISF 10+2 data collection and verification process. You may consult a customs broker, a trade attorney, a trade consultant, or a trade association for guidance and advice. You may also use online resources, webinars, seminars, or training programs to learn more about the ISF 10+2 rule and best practices. You may also contact the CBP or the ISF Help Desk for any questions or concerns regarding your ISF.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you coordinate with your suppliers and carriers for ISF 10+2 data collection and verification?

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1 Assign roles and responsibilities

2 Validate and verify the data

3 Submit and monitor the data

4 Prepare for customs clearance

5 Review and improve your process

6 Seek professional assistance

7 Here’s what else to consider

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