How do you comply with network documentation policies?

1 Understand the policy

The first step is to understand the network documentation policy of your organization or client. This policy may vary depending on the size, complexity, and purpose of the network, as well as the industry standards and regulations. You should read the policy carefully and familiarize yourself with its objectives, scope, requirements, and procedures. You should also identify the roles and responsibilities of the network documentation team and the stakeholders who need access to the documentation.

2 Collect the data

The second step is to collect the data that you need to document the network. This may include information such as network topology, devices, protocols, addresses, passwords, settings, services, applications, and performance metrics. You can use various tools and methods to gather this data, such as network scanners, monitoring software, configuration files, command-line interfaces, and interviews with network users and managers. You should verify the accuracy and completeness of the data and store it securely.

3 Format the data

The third step is to format the data according to the network documentation policy. You should use consistent and clear formats, such as tables, diagrams, charts, and lists, to present the data in a logical and readable way. You should also use standard terminology, symbols, and abbreviations to avoid confusion and ambiguity. You should follow the policy's guidelines on how to organize, label, and reference the data in the documentation.

4 Generate the documentation

The fourth step is to generate the documentation using the formatted data. You should use appropriate software and tools to create the documentation, such as word processors, spreadsheets, databases, or specialized network documentation software. You should ensure that the documentation meets the policy's standards for quality, content, and style. You should also include relevant metadata, such as date, author, version, and purpose, in the documentation.

5 Review and approve the documentation

The fifth step is to review and approve the documentation before publishing or distributing it. You should check the documentation for errors, inconsistencies, and gaps, and make any necessary corrections or improvements. You should also solicit feedback from the network documentation team and the stakeholders who will use the documentation, and incorporate their suggestions or comments. You should follow the policy's process for approving the documentation, such as signing off, stamping, or certifying it.

6 Maintain and update the documentation

The sixth and final step is to maintain and update the documentation as the network changes or evolves. You should monitor the network regularly and record any changes or incidents that affect the network configuration, operation, or performance. You should also review the documentation periodically and revise it to reflect the current state of the network. You should follow the policy's rules for updating the documentation, such as tracking changes, archiving old versions, and notifying stakeholders.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?