How do you communicate and collaborate with your team or clients when traveling?

1 Plan ahead

Before you hit the road or board the plane, make sure you have a clear plan for your communication and collaboration needs. Identify the best tools and platforms to use, such as email, phone, video conferencing, chat, or project management software. Check the availability and reliability of internet access, power outlets, and phone signals at your destination and along the way. Set up your schedule and expectations with your team or clients, and inform them of your travel itinerary, time zone, and availability. Have a backup plan in case of emergencies or disruptions.

2 Stay in touch

While traveling, it is important to stay in touch with your team or clients regularly and consistently. Use the agreed-upon tools and platforms to communicate updates, feedback, questions, and issues. Respond to messages and calls promptly and courteously. Avoid sending or receiving sensitive or confidential information over public or unsecured networks. Use encryption, passwords, and VPNs to protect your data and devices. Respect the time zones and working hours of your team or clients, and avoid contacting them at inappropriate times.

3 Be flexible

Traveling can be unpredictable and stressful, so you need to be flexible and adaptable to changing situations and demands. Be prepared to adjust your schedule, priorities, and tasks according to the needs and expectations of your team or clients. Be open to new ideas, perspectives, and cultures, and embrace diversity and inclusion. Be respectful and courteous to your hosts, partners, and colleagues, and follow the local etiquette and norms. Be willing to learn from your experiences and challenges, and share your insights and feedback with your team or clients.

4 Be productive

Traveling can also be distracting and disruptive, so you need to be productive and focused on your work goals and deliverables. Set realistic and measurable objectives and deadlines for yourself and your team or clients. Manage your time and energy efficiently, and avoid procrastination and multitasking. Find a suitable and comfortable workspace, whether it is a hotel room, a coworking space, or a coffee shop. Minimize distractions and interruptions, such as noise, notifications, or social media. Use online or offline tools and apps to help you organize, track, and complete your tasks.

5 Be professional

Traveling can be fun and enjoyable, but it can also be tempting to mix business with pleasure. While it is good to have some balance and relaxation, you need to be professional and respectful of your work commitments and responsibilities. Dress appropriately and comfortably for your work meetings and events, whether they are online or offline. Follow the rules and policies of your organization and your clients, such as travel expenses, security, and ethics. Maintain a positive and constructive attitude, and avoid complaining or venting about your travel issues or problems.

6 Be collaborative

Traveling can be lonely and isolating, but it can also be an opportunity to build and strengthen your relationships with your team or clients. Use your communication and collaboration skills to create trust, rapport, and engagement. Listen actively and attentively to your team or clients, and show empathy and support. Express appreciation and recognition for their work and contributions. Seek feedback and input from your team or clients, and involve them in decision making and problem solving. Share your knowledge and expertise, and learn from your team or clients.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?