How do you co-create with stakeholders for your event?

1 Identify your stakeholders

The first step is to identify who your stakeholders are and what their goals, expectations, and needs are. You can use tools such as stakeholder mapping or analysis to categorize them based on their level of interest and influence in your event. This will help you prioritize who to involve and how to communicate with them. You can also conduct surveys, interviews, or focus groups to gather feedback and insights from your stakeholders.

2 Define your co-creation objectives

The next step is to define what you want to achieve by co-creating with your stakeholders. What are the specific outcomes or benefits that you and your stakeholders can gain from working together? How will you measure and evaluate the success of your co-creation process? You can use tools such as SMART goals or logic models to set clear and realistic objectives and indicators for your co-creation project.

3 Choose your co-creation methods

The third step is to choose the best methods and tools to facilitate your co-creation process. Depending on your objectives, budget, and timeline, you can use different approaches and techniques to engage your stakeholders in various stages of your event. For example, you can use brainstorming, ideation, or prototyping sessions to generate and test ideas for your event theme, content, or format. You can use online platforms, social media, or newsletters to share updates and feedback with your stakeholders. You can use co-design workshops, hackathons, or crowdsourcing to involve your stakeholders in the actual production of your event.

4 Manage your co-creation process

The fourth step is to manage your co-creation process effectively and efficiently. You need to plan and coordinate your co-creation activities, assign roles and responsibilities, and allocate resources and time. You also need to communicate clearly and regularly with your stakeholders, listen to their opinions and suggestions, and acknowledge their contributions and achievements. You need to monitor and evaluate your co-creation process, collect data and evidence, and report on the results and impacts.

5 Celebrate your co-creation success

The final step is to celebrate your co-creation success with your stakeholders. You need to thank them for their participation and support, share the outcomes and impacts of your co-creation project, and recognize their achievements and value. You also need to maintain and nurture your relationships with your stakeholders, seek feedback and testimonials, and explore opportunities for future collaboration and co-creation.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?