How do you choose the best resource allocation model for your program?

1 Top-down model

The top-down model is a resource allocation approach that starts with the program level and then assigns resources to the lower levels, such as projects, subprojects, and tasks. This model is useful when you have a clear and stable vision of the program goals, scope, and priorities, and when you want to ensure alignment and consistency across the program. However, this model can also be rigid and inflexible, as it does not account for the specific needs, constraints, and uncertainties of the lower levels. Moreover, this model can reduce the autonomy and motivation of the project teams and managers, as they have less input and control over their own resources.

2 Bottom-up model

The bottom-up model is a resource allocation approach that starts with the lowest level of the program, such as tasks or deliverables, and then aggregates the resource requirements to the higher levels, such as subprojects, projects, and program. This model is useful when you have a complex and dynamic program that involves multiple stakeholders, dependencies, and uncertainties, and when you want to ensure accuracy and feasibility of the resource estimates. However, this model can also be time-consuming and cumbersome, as it requires a lot of data collection, analysis, and coordination among the various levels. Moreover, this model can lead to overallocation or underallocation of resources, as it does not account for the program level objectives, constraints, and trade-offs.

3 Hybrid model

The hybrid model is a resource allocation approach that combines the top-down and bottom-up models, by using both the program level and the lower level information to allocate resources. This model is useful when you have a balanced and flexible program that requires both strategic alignment and operational adaptability, and when you want to leverage the strengths and mitigate the weaknesses of both models. However, this model can also be complex and challenging, as it requires a high level of communication, collaboration, and negotiation among the various levels and stakeholders. Moreover, this model can create conflicts or inconsistencies, as it involves different perspectives and assumptions about the resource allocation.

4 Resource allocation tools

Resource allocation tools are software applications or platforms that can help you plan, track, and optimize the resource allocation for your program. These tools offer a variety of benefits, such as providing an integrated view of resource availability, facilitating data collection and reporting, enabling scenario analysis and optimization of resource allocation options, and supporting communication and decision-making among program stakeholders. Examples of resource allocation tools include Microsoft Project, Smartsheet, LiquidPlanner, and Resource Guru. The best model for your program depends on its context and needs; there is no one-size-fits-all solution. By using the appropriate tool, you can enhance coordination skills and improve program performance and outcomes.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?