How do you balance your community's voice and input with the grantor's expectations and requirements?

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Community organizing is a skill that involves engaging and empowering people to address common issues and achieve collective goals. However, when you are applying for a grant to fund your community project, you may face some challenges in balancing your community's voice and input with the grantor's expectations and requirements. How do you ensure that your proposal reflects the needs and aspirations of your community, while also meeting the criteria and standards of the grantor? Here are some tips to help you navigate this delicate process.

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1 Know your community

Before you start writing your grant proposal, you need to have a clear understanding of your community's strengths, challenges, opportunities, and vision. You can do this by conducting a community assessment , which is a systematic process of collecting and analyzing data from various sources, such as surveys, interviews, focus groups, observations, and existing documents. A community assessment will help you identify the gaps and priorities that your project aims to address, as well as the assets and resources that your community can leverage. It will also help you involve your community members in the planning and decision-making process, and demonstrate their ownership and commitment to the grantor.

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Iris Aguilar, DPPD
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It is part of a longer process that requires relationship building and engaging with the community over time. If you or someone on your scientific team has been present in the community--not just inviting them to your activities but present in theirs. When a call for proposal is available, you should be able to draw from that ongoing engagement you have and add a layer that focuses on the proposed project.

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Deborah Bailey, Ph.D. MPA

Public Administration/Public Policy/The Practice of Leadership
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In my work, I've found community members are quite interested in the work of the organizations in their communities. An ongoing relationship with community- based houses of worship, block clubs, civic organizations, K-12 schools strengthens everyone. Maybe the organization can offer assistance or expertise on a subject of interest to the community before an RFP makes the connection. That way your organization already has data on what the needs are. More funders now want to see evidence of ongoing community connection- not just when "money is on the table."

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2 Know your grantor

Another important step is to research your potential grantor and their expectations and requirements. You need to know what kind of projects they fund, what their goals and values are, what their application process and timeline are, and what their evaluation criteria and reporting guidelines are. You can find this information on their website, in their previous grant announcements and reports, or by contacting them directly. Knowing your grantor will help you tailor your proposal to their specific interests and needs, and avoid any pitfalls or misunderstandings that could jeopardize your chances of getting funded.

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Krysta Grangeno, M.S.

Senior Consultant @ Limitless Horizons Consulting | Creative | #1 International Best Selling Author
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If you have built a relationship with the grantor previously, contacting them and requesting a meeting to discuss the project and funding options is a great step towards tailoring the final proposal. While you will not receive a guarantee of funding, you will receive clarity on the application process, possible ways to clarify the project to support its funding chances, and other general feedback.

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3 Align your project

Once you have a solid understanding of your community and your grantor, you need to align your project with both of them. This means that you need to articulate how your project addresses a relevant and urgent problem or opportunity in your community, how it aligns with your community's vision and values, how it involves your community members in the design, implementation, and evaluation of the project, and how it contributes to the grantor's mission and objectives. You also need to show how your project is feasible, sustainable, and measurable, and how it will use the grant funds effectively and efficiently. You can do this by using a logical framework or a theory of change, which are tools that help you map out the inputs, activities, outputs, outcomes, and impacts of your project.

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4 Communicate clearly

Finally, you need to communicate your project clearly and convincingly to your grantor. You need to use clear and concise language, avoid jargon and acronyms, and follow the grantor's format and instructions. You need to highlight the strengths and benefits of your project, address any potential risks or challenges, and provide evidence and examples to support your claims. You also need to proofread and edit your proposal, and ask for feedback from your community members, colleagues, or mentors before you submit it. A well-written and well-presented proposal will demonstrate your professionalism and credibility, and increase your chances of getting funded.

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Krysta Grangeno, M.S.

Senior Consultant @ Limitless Horizons Consulting | Creative | #1 International Best Selling Author
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When writing your proposal, you want to make sure that the feedback and areas of support highlighted by your community are supported by research, essentially creating the case statement. You want to highlight statistics that pertain to the issue, relevant community dynamics, and research evidence to support the work you will be doing. For example, if you want to end domestic violence amongst teens, you can write a case statement that include the percentage of teens in your city that experience domestic violence and pull in research that highlights the long-term effects of toxic stress and domestic violence.

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How do you balance your community's voice and input with the grantor's expectations and requirements?

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1 Know your community

2 Know your grantor

3 Align your project

4 Communicate clearly

Community Organizing

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How do you balance your community's voice and input with the grantor's expectations and requirements?

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1 Know your community

2 Know your grantor

3 Align your project

4 Communicate clearly

Community Organizing

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