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How do you balance problem solving with other responsibilities as a system architect?

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As a system architect, you are expected to design, develop, and maintain complex and scalable systems that meet the needs of your clients and stakeholders. However, you also have to deal with various challenges, such as changing requirements, technical debt, security risks, and performance issues. How do you balance problem solving with other responsibilities as a system architect? Here are some tips to help you manage your time, prioritize your tasks, and communicate effectively.

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Marc Garcia Castellón

Platform Manager | Product Owner | Cloud Architect | Tech Lead

1 Tip 1: Define the problem clearly

Before you jump into finding a solution, make sure you understand the problem you are trying to solve. What are the goals, constraints, and assumptions of the system? Who are the users, customers, and stakeholders? What are their expectations and pain points? How do you measure the success and quality of the system? By defining the problem clearly, you can avoid wasting time and resources on irrelevant or incorrect solutions. You can also communicate the problem better to your team and clients, and get their feedback and input.

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Saurabh S.

Principal Product/Application Security Engineer @ Autodesk | Product & Application Security Leader | Helping Fortune 500 Companies Build Secure Products
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As a system architect, the clarity with which you define a problem sets the stage for all subsequent work. A well-defined problem guides the design process, ensuring solutions are targeted and effective. It's like setting the coordinates for your journey — knowing the exact destination makes plotting the course straightforward. Begin with a precise problem statement to avoid ambiguity, and your solutions will be more innovative and efficient. This first tip is a foundational step in problem-solving that aligns teams and objectives from the start.

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2 Tip 2: Break down the problem into smaller parts

Some problems are too complex or vague to solve at once. To make them more manageable, you can break them down into smaller parts or subproblems. For example, you can use a top-down approach to decompose the system into modules, components, and interfaces. You can also use a bottom-up approach to identify the existing or reusable elements that can be integrated into the system. By breaking down the problem, you can focus on one part at a time, and apply appropriate methods and tools to solve it. You can also test and validate each part separately, and ensure that they work together as a whole.

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Saurabh S.

Principal Product/Application Security Engineer @ Autodesk | Product & Application Security Leader | Helping Fortune 500 Companies Build Secure Products
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Breaking down complex problems into smaller, more manageable parts is essential for system architects. It transforms overwhelming challenges into a series of solvable puzzles. This approach not only simplifies the problem-solving process but also helps in identifying and isolating specific issues, which can then be tackled with precision. It’s like deconstructing a complex machine into its individual components to understand, repair, or improve it piece by piece.

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3 Tip 3: Use proven patterns and principles

You don't have to reinvent the wheel every time you face a problem. You can leverage proven patterns and principles that have been used and tested by other system architects. For example, you can use design patterns to provide reusable solutions for common problems in system design. You can also use architectural principles, such as modularity, cohesion, coupling, abstraction, and scalability, to guide your design decisions and trade-offs. By using patterns and principles, you can save time and effort, and improve the reliability and maintainability of the system.

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4 Tip 4: Evaluate multiple solutions

There is rarely a single or perfect solution for a problem. You have to consider multiple solutions and evaluate their pros and cons. For example, you can use criteria such as feasibility, cost, time, risk, complexity, and performance to compare different solutions. You can also use techniques such as prototyping, modeling, simulation, and benchmarking to test and measure the solutions. By evaluating multiple solutions, you can choose the best one for the problem, or combine different aspects of different solutions to create a hybrid one.

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5 Tip 5: Document and communicate your solution

Once you have found a solution, you have to document and communicate it to your team and clients. You have to explain how your solution solves the problem, what are the assumptions and limitations of your solution, and how your solution can be implemented and tested. You can use diagrams, charts, tables, and code snippets to illustrate your solution. You can also use standards, conventions, and best practices to make your solution consistent and clear. By documenting and communicating your solution, you can ensure that everyone is on the same page, and avoid misunderstandings and conflicts.

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6 Tip 6: Review and improve your solution

Your solution is not final or flawless. You have to review and improve your solution regularly, especially when the problem changes or new requirements emerge. You have to monitor and measure the performance and quality of the system, and identify any issues or gaps. You have to solicit and incorporate feedback and suggestions from your team and clients, and learn from their experiences and perspectives. You have to update and refactor your solution to keep it relevant and optimal. By reviewing and improving your solution, you can enhance the value and satisfaction of the system.

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Marc Garcia Castellón

Platform Manager | Product Owner | Cloud Architect | Tech Lead
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Una solución nunca está en un estado final. Los cambios siempre modifican ese estado en el tiempo. Por mucho que haya sido validada, las nuevas tecnologías, cambios en otras soluciones con las que interactúa o la propia evolución de su ciclo de vida condicionan ese estado. Es una buena práctica evaluar periódicamente las soluciones mas criticas de nuestro negocio para asegurar que cumplen con lo que esperamos, y no hay elementos o integraciones que se puedan optimizar. En cualquier caso, la decisión final sobre si afrontar la mejora siempre tiene que ser tomada con una visión global de nuestro ecosistema, valorando la relación coste-beneficio y si esos recursos no deberían estar en otros proyectos mas prioritarios.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you balance problem solving with other responsibilities as a system architect?

1

2

3

4

5

6

7

1 Tip 1: Define the problem clearly

2 Tip 2: Break down the problem into smaller parts

3 Tip 3: Use proven patterns and principles

4 Tip 4: Evaluate multiple solutions

5 Tip 5: Document and communicate your solution

6 Tip 6: Review and improve your solution

7 Here’s what else to consider

System Architecture

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How do you balance problem solving with other responsibilities as a system architect?

1

2

3

4

5

6

7

1 Tip 1: Define the problem clearly

2 Tip 2: Break down the problem into smaller parts

3 Tip 3: Use proven patterns and principles

4 Tip 4: Evaluate multiple solutions

5 Tip 5: Document and communicate your solution

6 Tip 6: Review and improve your solution

7 Here’s what else to consider

System Architecture

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