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How do you apply 5S principles to organize and standardize your work environment?

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Ishpinder Kailey, MBA, PhD, PfMP, PMP

Leader | Strategist | Innovator | Connector| Portfolio, Program & Project Management | Agile & Executive Coach | Value…
Paulo Rocha

Especialista de Melhoria Contínua e Processos na Pernod Ricard | Melhoria Contínua | Excelência Operacional | Lean |…
Erivelton Texeira

Top 50 Creators Gest?o de Projetos Favikon |LinkedIn Top Voice | Lean Manufacture| Melhoria Continua | Lideran?a

1 What are the 5S principles?

The 5S principles are derived from five Japanese words that start with the letter S: seiri, seiton, seiso, seiketsu, and shitsuke. They can be translated as sort, set in order, shine, standardize, and sustain. Each principle represents a step in the process of organizing and standardizing your work environment. To begin with, sorting helps reduce clutter and free up space by removing any unnecessary items from your work area. Furthermore, setting in order allows you to arrange the necessary items in a logical and efficient way. Additionally, shining requires you to clean and maintain your work area regularly to prevent dirt, dust, and defects from affecting your work quality and safety. Moreover, standardizing involves establishing rules and guidelines for how to sort, set in order, and shine your work area to create a consistent environment that everyone can follow. Lastly, sustaining involves keeping the 5S principles as part of your daily routine and culture to maintain their benefits and avoid reverting to old habits.

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Ishpinder Kailey, MBA, PhD, PfMP, PMP

Leader | Strategist | Innovator | Connector| Portfolio, Program & Project Management | Agile & Executive Coach | Value Stream Consultant | Entrepreneur | Prosci? Certified
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The 5S principles consist of five steps crucial in improving workplace organization and fostering a culture of continuous improvement. ? Sort: Identify and remove unnecessary items from the workspace. ? Set in Order: Organize the remaining items systematically and logically. ? Shine: Establish regular cleaning schedules and procedures for maintaining cleanliness. ? Standardize: Develop standardized processes and procedures for organizing and maintaining the workspace. ? Sustain: Create a culture of continuous improvement to sustain the gains achieved through 5S. Organizations can enhance operational efficiency and minimize waste by meticulously applying these principles.

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Paulo Rocha

Especialista de Melhoria Contínua e Processos na Pernod Ricard | Melhoria Contínua | Excelência Operacional | Lean | Projetos
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Na aplica??o dos princípios do 5S, come?o pela sele??o e organiza??o criteriosa dos itens essenciais, eliminando o que n?o é necessário. Em seguida, estabele?o locais designados e claros para cada item, promovendo ordem e eficiência. O terceiro passo é a limpeza regular do espa?o, seguida pela padroniza??o de procedimentos para manter um ambiente de trabalho organizado, seguro e produtivo.

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Erivelton Texeira

Top 50 Creators Gest?o de Projetos Favikon |LinkedIn Top Voice | Lean Manufacture| Melhoria Continua | Lideran?a
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5S é um programa de origem japonesa que foi criado a partir da aplica??o de cinco conceitos: Seiri, Seiton, Seiso, Seiketsu e Shitsuke. Ele tem como foco organizar diferentes setores de uma empresa com base na organiza??o, padroniza??o e limpeza. Assim, podemos dizer que a metodologia 5S existe para organizar os negócios em diversos níveis estruturais. O objetivo é que o processo funcione com os recursos necessários, preservando a integridade dos funcionários, e prezando pela limpeza e organiza??o, a fim de manter a produtividade empresarial.

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Avinash Pawar

Sr.Manager| Lean Business Professional at Siemens Ltd
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All you need is discipline- to drive all “s”, monitoring : need audits ( audit for improvement) Sustenance: top to bottom involvement Reward: celebrate the ideas to create a sporty culture Lean is not about efficiency is about people …and that matters more ….

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Marco Antonio Sierra Vázquez

Industrial Engineer Black Belt in Lean Six Sigma
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Las 5S son una herramienta esbelta de gran alcance que, al aplicarse en cualquier tipo de organización (lucrativa, social, ONG, etc.), puede eliminar hasta el 70% de los desperdicios presentes en sus procesos. La cultura y los hábitos son pilares fundamentales en la aplicación exitosa de las 5S y en la adopción de la cultura Lean Thinking. Fomentar una cultura de orden, limpieza y mejora continua es esencial para el éxito a largo plazo. Estas son las 5 etapas: Selección (Seiri), Organización (Seiton), Limpieza (Seiso), Estandarización (Seiketsu) y Seguimiento (Shitsuke). No olvides que el ciclo PDCA (Planificar, Hacer, Verificar, Actuar) hace que esta herrmienta este en constante mejora.

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2 How to implement the 5S principles?

Implementing the 5S principles in your work environment requires a systematic and collaborative approach that involves your team members, managers, and stakeholders. To start, you need to define the scope, objectives, and expectations of your 5S project. Additionally, you should allocate the necessary resources and time, as well as educate your team members on the benefits and methods of the 5S principles. After that, you can apply each principle in your work area one by one, with various tools such as red tags, labels, signs, color codes, and shadow boards. Furthermore, you should measure the results and impacts of your 5S project on your work performance and satisfaction with tools such as before-and-after photos, surveys, metrics, and testimonials. Finally, you should review the findings and feedback from your evaluation to identify any gaps or opportunities for improvement. Utilizing tools such as PDCA cycles, kaizen events, and gemba walks can assist in improving your 5S project.

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Marco Antonio Sierra Vázquez

Industrial Engineer Black Belt in Lean Six Sigma
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Tomando como base las 5 etapas que hemos hablado: 1. Selección (Seiri): Identificar y eliminar objetos innecesarios del espacio de trabajo. 2. Organización (Seiton): Ordenar y ubicar estratégicamente lo necesario. 3. Limpieza (Seiso): Implementar una rutina de limpieza profunda y mantenimiento. 4. Estandarización (Seiketsu): Crear normas y procedimientos visuales para mantener el orden. 5. Seguimiento (Shitsuke): Monitorear y mejorar continuamente el sistema mediante el ciclo PDCA (Planificar, Hacer, Verificar, Actuar). Además de estas etapas y sus complejidades, siempre recomendaré hacer recorridos Gemba, invitar a estos recorridos a personas externas al proceso que nos aporten ideas frescas, realizar concurso y reconocer públicamente.

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3 How to measure and sustain the benefits of the 5S principles?

To measure and sustain the benefits of the 5S principles, you need to establish a system of monitoring and control that ensures the adherence and improvement of your 5S project. To do this, define and track key performance indicators (KPIs) such as cycle time, defect rate, inventory level, customer satisfaction, and employee engagement. Additionally, conduct regular and random inspections of your work area using tools such as checklists, scoring systems, and charts. Collect feedback from team members, managers, customers, and suppliers on the strengths and weaknesses of your 5S project by using surveys, interviews, focus groups, and suggestion boxes. Acknowledge and reward the efforts and achievements of your team members with certificates, badges, bonuses, or celebrations. Finally, continuously look for ways to enhance and refine your 5S project based on the data and feedback you collect by using brainstorming, benchmarking, or best practices.

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Marco Antonio Sierra Vázquez

Industrial Engineer Black Belt in Lean Six Sigma
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Para aplicar y mantener los principios de las 5S, resultan fundamentales las etapas de Estandarizar (4S) y Sostener (5S). Durante la fase de Estandarizar, se establece un procedimiento uniforme mediante la creación de manuales, la implementación de revisiones y la realización de auditorías cruzadas. Además, se crea un tablero específico de 5S para cada zona, así como uno general para toda la empresa, que resume los aspectos relevantes de cada área y su estado actual.

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4 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Sivakumar Viswanathan

Consulting Partner Zoho ‖ Chief - Odd Duck Mind at Odd Duck Minds Technologies Pvt Ltd
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5S is a very manufacturing-centric approach. Simply put, "Everything has a place and Everything in its place" is what i have understood. It is work-place organizer. We have attempted 5S in the technology space, adopting the same concept and in a more 'Intangible' manner.

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Marco Antonio Sierra Vázquez

Industrial Engineer Black Belt in Lean Six Sigma
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En mi experiencia, las 5S han reducido significativamente el ruido en los procesos, tanto en empresas de productos como en servicios. La clave ha sido ganar la voluntad de las personas para que puedan colaborar con la implementación de las Lean Tools, enfocándonos en los beneficios tanto para ellos como para la empresa. Es crucial que comprendan cómo impactamos en el estado de resultados, lo que dirige nuestros esfuerzos y proporciona evidencia de una implementación efectiva. Además, para lograr una aplicación sostenida, es esencial contar con visión, habilidades, incentivos, recursos y planes para efectuar los cambios necesarios.

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Jose Olvera Leyva

Socio Fundador @ PJ Flow / Material Flow Automation
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I think the 5Ss methodology is the first step in your journey for continuous improvement; it will help you stabilize your operation, build a solid foundation for what is coming, and set a clean sheet to measure your progress. I really like them as they have been very helpful in different launches throughout my work life.

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How do you apply 5S principles to organize and standardize your work environment?

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1 What are the 5S principles?

2 How to implement the 5S principles?

3 How to measure and sustain the benefits of the 5S principles?

4 Here’s what else to consider

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