How do you allocate resources for space optimization?

Thorough analysis of the space needs and requirements is essential. This involves assessing the available space, determining the utilization patterns, and identifying any potential bottlenecks or inefficiencies. By understanding these factors, resources can be allocated accordingly to address specific needs and areas that require improvement.

in short - Space Audit. To understand current space allocation and utilization and to identify underutilized or wasted spaces within the facilities.

I consider space to be the “ home away from home” and this requires all utilization of space to be a healthy environment for the occupant. Audits that address not only the space being utilized but also the environment surrounding those spaces need to be part of the allocation of resources.

As we invest in space optimization, it also valuable to factor the replication of the external environment inside our spaces. Consider leveraging on external natural lighting, office greening and periodically tap into the "natural air circulation"

Biomedical engineering is a field that applies engineering principles and methods to solve medical and biological problems. Biomedical engineers need to have a clear strategy that reflects their vision, mission, values, and objectives. They also need to consider their external and internal environment and use tools like SWOT analysis, PESTEL analysis, or Porter’s five forces to identify their strengths, weaknesses, opportunities, and threats. By doing so, they can align their projects with their strategy.

Space Efficiency Standards: Establish space efficiency standards that guide space allocation decisions.Ensure that spaces are allocated based on actual requirements rather than assumptions.

Prioritize High-Value Spaces: Identify spaces critical to the organization's core functions and ensure that they are optimized for efficiency and productivity.

Review and analyze carefully the current objective and goals to increase the efficiency either by off loading on some resources and onloading for others.

Space optimization is the process of maximizing the efficiency and functionality of a physical space. Biomedical engineers need to have a detailed and realistic plan for optimizing their space. This plan should include a scope, timeline, budget, resource allocation, design, layout, change management, communication, risk management, and contingency plan for their space optimization project.

Space optimization needs to be analysis with current and for next two years plans for resources by have view and decrease the space for each resource. That will make the smart fit view. Also, always use common meeting rooms and Video conderencing technology on the weblinks on each PC, Teams, Zoom or so on instead of physical interactions.

One of the main tasks that the facility manager must take care of it is to review the distribution of spaces in the administrative buildings so that they meet all the business requirements, maintain easy movement on the corridors. I have a real experience in rehabilitating one of the headquarters that I managed it, where the space utilization has been increased more than 30% by opening the halls and replacing workstation from 180 cm * 180 cm to 160 cm * 160 cm and redistributing them to cube and square formats. This implementation resulted in an increase in the number of offices, providing staff restroom and meeting rooms.

Facilities Management doing well if we set some core values to implement within the department and to be informed to the users or other beneficials, such as Good Communication, Responsiveness, Proper Actions, Prioritize the Tasks and Results Orientation. Main key is the Communication by considering the internal members as clients.

Space optimization is the process of maximizing the efficiency and utilization of available space in a facility or a device. There are different methods and strategies for allocating resources for space optimization, depending on the context and the goal. Here are some possible ways to allocate resources for space optimization:

Employee Feedback - we need to gather feedback from employees about their workspace preferences and needs.Involve them in the decision-making process for space allocation. Activity-Based Working: Adopt an activity-based working approach, where employees choose spaces based on the nature of their tasks.

Continuous monitoring and evaluation of the space allocation strategy are crucial. Regular assessments can help identify any shortcomings or areas that require adjustment. By gathering feedback from users and analyzing the outcomes, resources can be reallocated to better meet user needs and provide an optimized space environment.

Implementing Flexible Workspace Designs: Introduce flexible office layouts that can adapt to changing needs. Utilize modular furniture and adaptable spaces to accommodate varying requirements. Hot Desking and Shared Spaces: Introduce hot desking or shared workspaces to maximize the use of available space. This can be particularly effective for teams with flexible working arrangements. Energy Efficiency: Consider energy-efficient designs and technologies to optimize space without compromising environmental sustainability. Regular Review and Adjustment: Space allocation should be an ongoing process. Regularly review the effectiveness of space utilization, gather feedback, and make adjustments as needed.

Essentially, a thoroughly prepared budget need to be put for space optimization initiatives, considering costs for new equipment, technology, labor, as well as future plans for further expansions.