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How do you align your lean scheduling goals and metrics with your project objectives and outcomes?

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Lean scheduling is a key component of lean construction, a project delivery method that aims to reduce waste, improve quality, and enhance customer value. Lean scheduling helps you plan and execute your project activities in a way that optimizes the flow of resources, information, and value. But how do you align your lean scheduling goals and metrics with your project objectives and outcomes? In this article, we will explore some tips and best practices to help you achieve this alignment and improve your project performance.

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Rami Kaibni, PgMP?, PMP?, CBAP?

Project Management (20+ Years) | Construction Management | Projects Director | PMO Management Consultant | 50+ Global…
Dr. Ramez Alchamaa, PhD CEng, MEng, CM-Lean, PMP, CPEM, VMA, PMOCP, PMI-RMP, ACIArb

Certified Projects & Engineering Manager | Expert in Construction Management & EPC Projects| Operational & Delivery…
Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de…

1 Define your project objectives and outcomes

Before you start your lean scheduling process, you need to have a clear and shared understanding of what your project objectives and outcomes are. These are the high-level goals and deliverables that define the scope, quality, cost, and time of your project. They should be SMART: specific, measurable, achievable, relevant, and time-bound. You should also identify the key stakeholders and customers of your project and their expectations and needs. By defining your project objectives and outcomes, you can establish the baseline and the target for your lean scheduling goals and metrics.

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Raphael da Costa PMP, Black Belt, SMC, KMP, EMBA?

Linkedin Top 1% in Construction Sector | Inspiro pessoas a inovarem, levando agilidade para a constru??o civil | Apaixonado por inova??o | Excelência Operacional | Agile Construction
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Definir o objetivo de um projeto exige ter claro o que se busca. Os japoneses utilizam a lógica do Hoshin-Kanri, nada mais é do que um método de gest?o para criar um norte verdadeiro a ser compartilhado por toda a organiza??o em sua gest?o. Existe um conceito estruturado para a aplica??o do Hoshin-Kanri, porém o mais importante é entender a lógica. O objetivo deve ser impactante e ter significado o suficiente para ser entendido e perseguido pela organiza??o. Drucker indicava a lógica de "propósito transformador massivo" para definir objetivos para uma organiza??o, ou seja, um bom objetivo passa um propósito t?o forte que é capaz de guiar o time inteiro para aquele objetivo. Uma das minhas técnicas favoritas para isso s?o os próprios OKR's.

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Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de clientes | Lideran?a em Projetos | Estudioso sobre como alcan?ar as melhores entregas para os clientes.
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Antes de implementar o Lean em um projeto de constru??o, é essencial definir objetivos claros e SMART (específicos, mensuráveis, alcan?áveis, relevantes e com prazo). Identificar as partes interessadas, entender suas expectativas e necessidades, e estabelecer metas e métricas de programa??o enxuta s?o passos fundamentais para o sucesso do projeto.

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2 Set your lean scheduling goals and metrics

Once you have your project objectives and outcomes, you can set your lean scheduling goals and metrics. These are the specific, quantifiable indicators that measure how well you are applying the lean principles and practices to your project activities, such as cycle time, throughput, work in progress, lead time, value stream, pull system, Kanban and Last Planner System. It is essential to align your lean scheduling goals and metrics with your project objectives and outcomes by ensuring that they support and contribute to achieving them. For instance, if your objective is to reduce the cost of rework, you can set a goal to minimize the cycle time and work in progress of your activities and use metrics such as the percentage of completed tasks that meet the quality standards, the number of defects or errors, and the cost of correction.

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Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de clientes | Lideran?a em Projetos | Estudioso sobre como alcan?ar as melhores entregas para os clientes.
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Após definir os objetivos do projeto, é importante estabelecer metas e métricas de agendamento enxuto. Essas métricas quantificáveis avaliam a aplica??o dos princípios lean no projeto, incluindo indicadores como tempo de ciclo, taxa de transferência e lead time. Alinhar essas metas com os objetivos do projeto é essencial para garantir que contribuam para seu alcance. Por exemplo, se o objetivo é reduzir o custo do retrabalho, metas podem incluir a minimiza??o do tempo de ciclo e do trabalho em andamento, com métricas como porcentagem de tarefas concluídas com qualidade, número de defeitos e custo de corre??o.

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3 Monitor and track your lean scheduling goals and metrics

Regular and systematic monitoring and tracking of your lean scheduling goals and metrics is essential to ensure they are aligned with your project objectives and outcomes. To collect, analyze, and display your data, you can use various tools and techniques such as dashboards that show the current status and trends of your lean scheduling goals, control charts that plot data over time and show deviation from the desired level of performance, histograms that show the frequency distribution of your data, Pareto charts to show the relative importance of different factors or causes, and root cause analysis to identify the underlying reasons for data issues. By monitoring and tracking your lean scheduling goals and metrics, you can pinpoint strengths and weaknesses in your lean scheduling process, compare actual performance with planned performance, and gauge progress towards project objectives.

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Dr. Ramez Alchamaa, PhD CEng, MEng, CM-Lean, PMP, CPEM, VMA, PMOCP, PMI-RMP, ACIArb

Certified Projects & Engineering Manager | Expert in Construction Management & EPC Projects| Operational & Delivery Excellence | Transformation Management of Mega Projects in T & I | Value Engineering Consultant | PMO
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It is important to set a lean implementation strategy at the early stage of the project. The strategy should consider the objectives of end-user/ client satisfaction, adding value to all executed tasks and effectively eliminating any potential operational waste. The strategy should engage all involved team members with a reasonable number of actions that can be achieved by the team within the agreed timeframes. Also, it is important to revisit the strategy from time to time (e.g., monthly) to monitor how it is progressing and its reflection of the project performance in various aspects (e.g., schedule, cost, safety, quality .. etc.) to explore if any actions need to be added or omitted.

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Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de clientes | Lideran?a em Projetos | Estudioso sobre como alcan?ar as melhores entregas para os clientes.
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O monitoramento regular e sistemático das metas e métricas de programa??o enxuta é crucial para garantir sua alinhamento com os objetivos do projeto. Ferramentas como painéis, gráficos de controle, histogramas, gráficos de Pareto e análise de causa raiz podem ser utilizadas para coletar, analisar e exibir os dados. Esse acompanhamento permite identificar pontos fortes e fracos no processo, comparar o desempenho planejado com o real e avaliar o progresso em dire??o aos objetivos do projeto.

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4 Communicate and share your lean scheduling goals and metrics

Aligning your lean scheduling goals and metrics with your project objectives and outcomes is essential for success, and to do so it is important to communicate and share them with your project team, stakeholders, and customers. This will create a common vision and understanding of what you are trying to achieve and how you are measuring it, while fostering a culture of transparency, accountability, and collaboration. You can also engage and motivate the people involved in your project by showing them the value and benefits of the lean scheduling process. Various methods can be used to communicate your lean scheduling goals and metrics, such as meetings, reports, visual management, or storytelling. By doing so, you can increase the awareness, involvement, and commitment of your project team, stakeholders, and customers to your lean scheduling process and outcomes.

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Rami Kaibni, PgMP?, PMP?, CBAP?

Project Management (20+ Years) | Construction Management | Projects Director | PMO Management Consultant | 50+ Global Credentials | Professional Development Mentor | Career Coach
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Soliciting feedback from stakeholders throughout the project lifecycle and using this feedback to inform scheduling decisions and adjustments is crucial. On the other hand, fostering a learning mindset within the project team, where lessons learned from past projects are incorporated into improving scheduling practices and aligning with project objectives can go a long way and contribute towards project success!

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Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de clientes | Lideran?a em Projetos | Estudioso sobre como alcan?ar as melhores entregas para os clientes.
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Alinhar as metas e métricas de programa??o enxuta com os objetivos do projeto e comunicá-las de forma eficaz s?o passos essenciais para o sucesso. Compartilhar essas informa??es com a equipe do projeto, partes interessadas e clientes promove uma compreens?o comum do que está sendo buscado e como está sendo medido, fomentando transparência, responsabilidade e colabora??o. Envolver e motivar as pessoas destacando o valor e os benefícios do agendamento enxuto é fundamental. Métodos como reuni?es, relatórios, gerenciamento visual e storytelling podem ser utilizados para comunicar as metas e métricas, aumentando a conscientiza??o, o envolvimento e o comprometimento de todos os envolvidos com os resultados do projeto.

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5 Adjust and improve your lean scheduling goals and metrics

Aligning your lean scheduling goals and metrics with your project objectives and outcomes requires you to adjust and improve them as needed. Rather than treating them as fixed or static, view them as dynamic and flexible, open to change based on changing conditions, requirements, or expectations of your project environment. Additionally, be proactive in seeking opportunities to enhance them based on best practices, lessons learned, or innovations from your own or other projects. Benchmarking, Kaizen, Plan-do-check-act (PDCA), and Lean Six Sigma are all useful techniques for adjusting and improving your lean scheduling goals and metrics. Through this process, you can ensure that they remain relevant, realistic, and reliable for your project objectives and outcomes.

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Thiago Moretti

Gerente Sênior na EY | Especialista em Planejamento | Especialista em AWP e Lean | Gest?o de Pessoas | Gest?o de clientes | Lideran?a em Projetos | Estudioso sobre como alcan?ar as melhores entregas para os clientes.
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Ajuste e melhore suas metas e métricas de programa??o enxuta conforme necessário, sendo flexível e aberto a mudan?as. Busque oportunidades de aprimoramento com base em melhores práticas e inova??es. Utilize técnicas como benchmarking, Kaizen e Lean Six Sigma para garantir que suas metas permane?am relevantes e confiáveis para os objetivos do projeto.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How do you align your lean scheduling goals and metrics with your project objectives and outcomes?

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2

3

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1 Define your project objectives and outcomes

2 Set your lean scheduling goals and metrics

3 Monitor and track your lean scheduling goals and metrics

4 Communicate and share your lean scheduling goals and metrics

5 Adjust and improve your lean scheduling goals and metrics

6 Here’s what else to consider

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