登录查看更多内容

How do you adapt to changing priorities and sudden requests from multiple supervisors in your daily workflow?

由人工智能和领英社区提供技术支持

In the fast-paced world of administrative management, adapting to ever-changing priorities and unexpected requests from supervisors is a critical skill. You might start your day with a well-planned to-do list, only to find it turned upside down by lunch. The key is to remain flexible while ensuring that you're effectively managing your time and resources. This means being prepared to reassess tasks, communicate openly with your supervisors about your workload, and make quick decisions about what takes precedence.

此文章中的业界达人

由社区从 10 条内容中精选。了解更多

Guillaume Fenez

Cybersécurité | Management | Stratégie
Bella León Fernandez

--
Carine Hérédia

ressources humaines fonction publique

1 Prioritize Tasks

When faced with shifting priorities, your ability to quickly evaluate the urgency and importance of tasks becomes essential. Start by categorizing tasks using a system like the Eisenhower Matrix, which separates tasks into four quadrants based on their urgency and importance. This method helps you to visually identify what needs your immediate attention and what can be scheduled for later. Remember, not all tasks are created equal, and some will contribute more significantly to your overall objectives.

添加您的观点

Bella León Fernandez

--
举报内容
También importante destacar que si la priorización de tus tareas depende de un superior, puedas tener la comunicación para dise?ar el orden de como trabajar y así, estar alineados entre lo que puedes considerar como prioridad versus lo que para tu superior puede ser una prioridad.

已翻译

赞
Guillaume Fenez

Cybersécurité | Management | Stratégie
举报内容
Face à des priorités changeantes, hiérarchisez rapidement les taches en utilisant la matrice d’Eisenhower pour distinguer l'urgence et l'importance. Intégrez des outils numériques de gestion de taches pour synchroniser et partager vos priorités en temps réel avec vos superviseurs, assurant une meilleure coordination et transparence. Cela permet de se concentrer sur ce qui contribue le plus à vos objectifs globaux.

已翻译

赞
Tessa Hallow

Consultant PeoplePro Dynamics, LLC | Data-Driven People Leader | Corporate Misfit Manifesto Author | Self- Proclaimed Tea Master
举报内容
When prioritizing tasks, the key is to make quick, decisive decisions. The easiest way to accomplish this is to keep yourself/tasks organized. You can use software like Asana, Microsoft Planner, or Salesforce to track the status of tasks with automations and updates. Next, identify your tasks based on the urgency and how visible the task is to your stakeholders. High urgency + high visibility = do it now! Low urgency + low visibility = it can ultimately wait.

已翻译

赞
Cristiane (Cris) Santos

Supervisora de RH | Psicóloga
举报内容
Para uma boa adapta??o às várias demandas diárias é importante estabelecer uma comunica??o clara e assertiva mantendo conversas regulares para entender prioridades e informar sobre a carga de trabalho. A organiza??o é primordial, para tanto, utilize ferramentas de gest?o de tarefas e revise o planejamento diariamente. Coloque limites negociando prazos realistas e esclarecendo os impactos de novas solicita??es. Seja flexível e esteja preparado para mudar o foco rapidamente diante de uma nova demanda. Gerencie o seu tempo utilizando técnicas de produtividade que fa?am sentido para você. Seja proativo e antecipe necessidades e solicite feedback regularmente. E lembre-se: pratique o autocuidado e busque apoio sempre que necessário.

已翻译

赞
Abdelmadjid YAHIAOUI

EMBA. Digital & Governance. Auto-entrepreneur. Consultant en Organisation & Management. Audit des contrats d’assurance, Digitalisation & accompagnement des PME.
举报内容
En mode question-réponse Difficulté à prioriser ? La matrice d'Eisenhower vous guide : Qu'est-ce qui est urgent ET important ? Faites-le maintenant. Qu'est-ce qui est important mais pas urgent ? Planifiez-le. Et le reste ? Déléguez ou abandonnez. Choisissez l'option qui correspond le mieux à votre public cible et au contexte. Conseils supplémentaires pour un format mobile : Utilisez des puces pour faciliter la lecture. Privilégiez les phrases courtes et les mots clés. Ajoutez des emojis pour rendre le texte plus vivant. Proposez un visuel simple de la matrice d'Eisenhower.

已翻译

赞

2 Stay Organized

Organization is your best defense against the chaos of changing demands. Keep a detailed calendar and to-do list that can be updated on the fly. Digital tools are particularly useful because they allow for real-time adjustments and can be shared with your supervisors. This visibility helps everyone involved understand your workload and can lead to more realistic expectations. A well-maintained organizational system also enables you to switch between tasks with minimal downtime.

添加您的观点

Guillaume Fenez

Cybersécurité | Management | Stratégie
举报内容
Restez organisé en tenant un calendrier détaillé et une liste de taches mis à jour en temps réel à l'aide d'outils numériques. Partagez ces outils avec vos superviseurs pour une meilleure visibilité de votre charge de travail. établissez des routines quotidiennes et utilisez des applications de gestion du temps pour suivre et ajuster efficacement vos priorités. Cela minimise les interruptions et améliore la coordination et les attentes.

已翻译

赞

3 Open Communication

Effective communication is vital when handling requests from multiple supervisors. You must be comfortable discussing your workload and negotiating deadlines. Be transparent about your capacity and the impact of new requests on existing commitments. Sometimes, this may involve pushing back or asking for prioritization guidance. It's essential to establish clear channels of communication so that everyone is on the same page and conflicts are minimized.

添加您的观点

Carine Hérédia

ressources humaines fonction publique
举报内容
Penser à mettre en copie les collaborateurs qui peuvent interférer sur un dossier lors des échanges de mail peut être un réel remède aux défauts de communication.

已翻译

赞
Ben Buckenham MSc BA BSc MCMI

Project & Programme Manager | Chief Operating Officer | Administrative Management | Leadership and Management
举报内容
Coupled with direct and unambiguous communication I would also add 'Clear Direction' - to be provided to your subordinates, or requested by you from your superiors. A great deal of time and effort is wasted by teams duplicating work, or by expectations not being made clear as to who should be doing what work.

已翻译

赞

4 Adapt Quickly

Being able to pivot quickly in response to new information or requests is a hallmark of a skilled administrative professional. Develop a mindset that embraces change rather than resists it. When a new task arrives, assess its impact on your current workflow and adjust accordingly. This might involve stopping a low-priority task to accommodate something more urgent. Quick adaptation ensures that you're always working on what's most critical at any given moment.

添加您的观点

5 Manage Stress

Sudden changes and high demands can lead to stress, but managing this stress is crucial for maintaining productivity and health. Develop strategies to stay calm under pressure, such as taking short breaks, practicing deep breathing, or engaging in brief physical activity. By keeping your stress levels in check, you'll be better equipped to think clearly and make rational decisions about your workload.

添加您的观点

Carine Hérédia

ressources humaines fonction publique
(已编辑)
举报内容
Tout ce est noté et défini dans le temps n'est plus dans ta tête. Là où tu devais penser aux taches à ne pas oublier, tu n aura plus qu à suivre le mode opératoire que tu as créé

已翻译

赞

6 Leverage Teamwork

Remember that you're not alone in your efforts to manage a dynamic workflow. Lean on your team for support when necessary. Delegation can be an effective strategy for handling less critical tasks or when you're at capacity. Building a collaborative environment where team members assist each other can help mitigate the impact of sudden requests and ensure that all supervisors' needs are met efficiently.

添加您的观点

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Flora Leung

Payroll Accounting Specialist
举报内容
All suggestions are good. For the suddenly pop up task, it is important to find out the task deadline, can this task fit in the schedule or moves the schedule to fit it in ? If not, need to talk to the supervisor who assigned the job to you, trying to make another arrangement for the pop up task.

已翻译

赞

Administrative Management

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How do you adapt to changing priorities and sudden requests from multiple supervisors in your daily workflow?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Stay Organized

3 Open Communication

4 Adapt Quickly

5 Manage Stress

6 Leverage Teamwork

7 Here’s what else to consider

Administrative Management

给文章评分

感谢您的反馈

更多Administrative Management相关文章

更多相关阅读内容

How do you adapt to changing priorities and sudden requests from multiple supervisors in your daily workflow?

1

2

3

4

5

6

7

1 Prioritize Tasks

2 Stay Organized

3 Open Communication

4 Adapt Quickly

5 Manage Stress

6 Leverage Teamwork

7 Here’s what else to consider

Administrative Management

给文章评分

感谢您的反馈

查看其他技能