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How can you use technology to plan events in the hospitality industry?

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Technology can make your life easier as an event planner in the hospitality industry. Whether you are organizing a conference, a wedding, a gala, or any other type of event, you can use various tools and platforms to streamline your workflow, enhance your communication, and create memorable experiences for your guests. In this article, we will explore some of the ways you can use technology to plan events in the hospitality industry.

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Manuel Lic?

I help hospitality businesses to scale. ??
Arshad Mahmood

| Probation & Juvenile Justice | Criminal Justice Reform Advisor | Women & Youth Empowerment | Restorative Justice |…
Silas Grecco

Capacita??o e Facilita??o em Hospitalidade e Experiência do Cliente | ???? Falo sobre #hospitalidade para uma cultura +…

1 Online Registration

One of the first steps in planning an event is to collect and manage the registrations of your attendees. Online registration platforms can help you create customized forms, track and confirm registrations, process payments, and send automated reminders and confirmations. Online registration can also save you time and money, as you can avoid printing and mailing costs, reduce errors and duplicates, and access real-time data and reports.

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Arshad Mahmood

| Probation & Juvenile Justice | Criminal Justice Reform Advisor | Women & Youth Empowerment | Restorative Justice | Podcast Guest Speaker | Positive Social Change | Design & Delivery Training | GBV | CSE |
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Online Registration: modern technology facilitates extraordinary in the process of event planning, formulating event plans, generate invitation letters to the intended participants. Professionals can register, ask details they require to know about the event, venue, hotel booking near to the event's venue. Moreover the participants feel relax to gather information on their queries in quite a few time. I have good pleasant experience attended conferences, meetings with professionals from diverse backgrounds. Above all we can gather as much information as we can without wastage of precious time. We appreciate professionals to share their valued comments, if possible.

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2 Event Apps

Another way to use technology to plan events in the hospitality industry is to create an event app for your attendees. An event app can provide useful information, such as the agenda, the speakers, the sponsors, the venue, and the feedback forms. It can also facilitate networking, engagement, and interaction among your attendees, as they can chat, share, and participate in polls, quizzes, and games. An event app can also help you collect valuable feedback, insights, and analytics from your attendees, which can help you improve your future events.

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3 Virtual and Hybrid Events

Technology can also enable you to plan virtual and hybrid events in the hospitality industry, especially in times of social distancing and travel restrictions. Virtual events are events that take place entirely online, using platforms that allow live streaming, video conferencing, and interactive features. Hybrid events are events that combine both online and offline elements, such as having some attendees join remotely and some in person. Virtual and hybrid events can help you reach a wider and more diverse audience, reduce costs and environmental impact, and offer more flexibility and convenience for your attendees.

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4 Social Media

Social media is another powerful tool that you can use to plan events in the hospitality industry. Social media can help you promote your event, generate buzz, and attract more attendees. You can use social media platforms to share teasers, updates, testimonials, and live stories about your event. You can also use social media to engage with your attendees before, during, and after your event, by creating hashtags, polls, contests, and groups. Social media can also help you monitor and measure the impact and success of your event, by tracking likes, comments, shares, and mentions.

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5 Event Management Software

Finally, technology can help you plan events in the hospitality industry by using event management software. Event management software is a comprehensive solution that can help you manage all aspects of your event planning process, from budgeting and scheduling to marketing and evaluation. Event management software can help you automate tasks, collaborate with your team and stakeholders, integrate with other tools and platforms, and access data and reports. Event management software can also help you improve your productivity, efficiency, and quality of your event planning.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Manuel Lic?

I help hospitality businesses to scale. ??
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In today's age, technology is crucial in any industry. One piece of software I found useful and reliable if it's set up correctly is Airtable. It allows you to plan, manage, and execute an event due to its wide variety of automation. Consider it as the big brother of Excel/Google Sheets.

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Silas Grecco

Capacita??o e Facilita??o em Hospitalidade e Experiência do Cliente | ???? Falo sobre #hospitalidade para uma cultura + #humana nas empresas | +15 anos de experiência com atendimento de alto padr?o
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O que sempre tive vontade de oferecer aos meus clientes, era um tour virtual de todos os espa?os de eventos, com as op??es de montagens e layouts disponíveis. A visita ao espa?o pode ser uma etapa avan?ada da negocia??o, ter essa op??o de tour virtual pode conquistar o cliente (e organizadores, produ??o) antes mesmo deles entrarem em contato com você.

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Juliane Landelle

Supporting families to build their postpartum foundations in the UAE | Founder of The ?M Journey | Hospitality Expert | LinkedIn Top Hospitality Voice
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Leverage technology in event planning by utilising specialised software for tasks such as online bookings, attendee management, and scheduling. As an experienced professional in the hospitality industry, I suggest exploring virtual event platforms and communication tools to enhance collaboration with clients and vendors. Integrating these technologies can streamline the planning process, improve organisation, and contribute to the overall success of events.

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Messias Fernandes

Consultor de Hospitalidade Sustentável | ESGH | Gest?o de Pessoas | Impacto Ambiental | Experiência de Hospitalidade
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Monitoramento Ambiental e Eficiência Energética: Implemente sistemas de monitoramento ambiental e eficiência energética para controlar o consumo de recursos durante o evento, como eletricidade, água e ar condicionado. Esses sistemas podem ajudar a identificar oportunidades de economia e reduzir o impacto ambiental do evento. Ao incorporar essas solu??es tecnológicas no planejamento de eventos no setor de hospitalidade, você pode n?o apenas melhorar a eficiência e a experiência do evento, mas também promover práticas sustentáveis e responsáveis que s?o cada vez mais valorizadas pelos participantes e pela sociedade.

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Messias Fernandes

Consultor de Hospitalidade Sustentável | ESGH | Gest?o de Pessoas | Impacto Ambiental | Experiência de Hospitalidade
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Monitoramento Ambiental e Eficiência Energética: Implemente sistemas de monitoramento ambiental e eficiência energética para controlar o consumo de recursos durante o evento, como eletricidade, água e ar condicionado. Esses sistemas podem ajudar a identificar oportunidades de economia e reduzir o impacto ambiental do evento. Ao incorporar essas solu??es tecnológicas no planejamento de eventos no setor de hospitalidade, você pode n?o apenas melhorar a eficiência e a experiência do evento, mas também promover práticas sustentáveis e responsáveis que s?o cada vez mais valorizadas pelos participantes e pela sociedade.

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How can you use technology to plan events in the hospitality industry?

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1 Online Registration

2 Event Apps

3 Virtual and Hybrid Events

4 Social Media

5 Event Management Software

6 Here’s what else to consider

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