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How can you use technology to improve your budgeting skills?

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Budgeting is an essential skill for public administrators, as they must plan, allocate, and monitor public funds effectively and efficiently. However, budgeting can be challenging in times of uncertainty, complexity, and change. Fortunately, technology can provide solutions to help you enhance your budgeting skills and performance. In this article, we will explore how technology can be used to improve your budget analysis and forecasting, streamline budget preparation and presentation, automate budget execution and reporting, collaborate with budget stakeholders and partners, and learn from budget data and feedback.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es…

1 Budget analysis and forecasting

Technology can help you improve your budget analysis and forecasting by providing you with tools and methods to collect, process, and visualize data. For example, you can use spreadsheets, databases, or software applications to organize and manipulate your budget data, such as revenues, expenditures, and performance indicators. You can also use charts, graphs, dashboards, or maps to display and communicate your budget data in a clear and concise way. Moreover, you can use statistical, econometric, or simulation techniques to estimate and project your budget outcomes and scenarios, such as growth, inflation, or deficits.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Se você já for iniciado pode aplicar técnicas avan?adas de análise e previs?o por meio da: - Utiliza??o de modelos de machine learning e inteligência artificial para prever receitas, despesas e outros indicadores com maior precis?o. - Aplica??o de técnicas de econometria para estimar o impacto de políticas e eventos externos no or?amento. - Realiza??o de análises de risco para identificar e avaliar os principais riscos que podem afetar o or?amento.

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2 Budget preparation and presentation

Technology can help you streamline your budget preparation and presentation by enabling you to create, edit, and share your budget documents and proposals online. For example, you can use word processors, presentation software, or web platforms to draft and format your budget narratives, tables, and slides. You can also use cloud services, email, or social media to distribute and disseminate your budget documents and proposals to your budget authorities, legislators, and public. Furthermore, you can use online surveys, polls, or forums to solicit and incorporate feedback and suggestions from your budget participants and beneficiaries.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Utilize processadores de texto online como o Google Docs ou Microsoft Word Online para redigir e formatar suas narrativas or?amentárias, tabelas e gráficos. Explore softwares de apresenta??o como o Google Slides ou Microsoft PowerPoint Online para criar apresenta??es dinamicas e visualmente atraentes. Utilize plataformas online como o Zoho Sheet ou Airtable para gerenciar e editar seus dados de or?amento de forma colaborativa

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3 Budget execution and reporting

Technology can help you automate your budget execution and reporting by integrating and linking your budget systems and processes. For example, you can use enterprise resource planning (ERP), financial management information systems (FMIS), or e-government portals to record and track your budget transactions and operations, such as commitments, payments, or transfers. You can also use electronic procurement (e-procurement), electronic invoicing (e-invoicing), or electronic auditing (e-auditing) to simplify and standardize your budget procedures and controls, such as bidding, billing, or verification. Additionally, you can use online platforms, websites, or applications to publish and update your budget reports and accounts, such as monthly, quarterly, or annual reports.

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Josbertini Clementino

Especialista e Consultor em RelGov l Gest?o de Projetos e Stakeholders l Políticas Públicas l Consultoria em Rela??es Institucionais e Governamentais l Conselheiro de Administra??o IBGC l Regulatório l Advocacy
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Crie websites ou aplicativos específicos para fornecer informa??es or?amentárias de forma clara, acessível e amigável ao usuário. Explore ferramentas de visualiza??o de dados como o Tableau ou o Power BI para apresentar seus dados or?amentários de forma gráfica e interativa.

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4 Budget collaboration and partnership

Technology can help you collaborate with your budget stakeholders and partners by facilitating and enhancing your budget communication and coordination. For example, you can use video conferencing, instant messaging, or chatbots to interact and consult with your budget colleagues, counterparts, or experts, such as managers, analysts, or consultants. You can also use online platforms, networks, or communities to exchange and share your budget information and knowledge with your budget peers, allies, or supporters, such as other public agencies, civil society organizations, or international organizations. Moreover, you can use online tools, games, or contests to engage and educate your budget audiences and publics, such as citizens, media, or students.

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5 Budget learning and feedback

Technology can help you learn from your budget data and feedback by applying and advancing your budget analysis and evaluation. For example, you can use data mining, machine learning, or artificial intelligence to discover and extract patterns and insights from your budget data, such as trends, anomalies, or correlations. You can also use performance measurement, impact assessment, or cost-benefit analysis to assess and compare your budget results and impacts, such as outputs, outcomes, or efficiency. Furthermore, you can use online platforms, dashboards, or scorecards to monitor and review your budget performance and feedback, such as indicators, targets, or ratings.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use technology to improve your budgeting skills?

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1 Budget analysis and forecasting

2 Budget preparation and presentation

3 Budget execution and reporting

4 Budget collaboration and partnership

5 Budget learning and feedback

6 Here’s what else to consider

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