How can you use innovative space management in property management for FM?

Inventory, utilization, and planning are all factors when reflecting on the status of the buildings and the use of the space that is currently available. To develop a space inventory strategy, the business should develop background data about the location including the building and departments.

1.Anticipate organizational growth and changes. 2.Plan for flexibility in space management. 3.Adapt spaces to accommodate evolving needs. 4.Factor in scalability and adaptability. 5.Ensure future-proofing of space solutions.

Entender como os espa?os das suas instala??es é utilizado diariamente é o primeiro passo para avaliar suas necessidades. Um software de gest?o de espa?os pode auxiliar no controle de vacancia e demanda, entendendo assim qual o público utiliza e quais horários de maior utiliza??o. Envolva os colaboradores nesse estudo, permitindo que eles possam opinar sobre a arquitetura, mobiliário e até mesmo tenham abertura para sugerir novas ideias de controle e gest?o.

This can be done by analysing the current and future space requirements of the organisation, taking into account factors such as the number of employees, the type of work being done, and the need for collaboration. Once the space requirements have been determined, innovative space management techniques such as hot desking and activity-based working can be used to optimise space utilisation and reduce costs. Additionally, smart building technology can be used to monitor space utilisation and occupancy rates, allowing property managers to identify underutilised spaces and make more informed decisions about space allocation.

Establishing clear and rigid guidelines for space usage is crucial in maintaining organization and preventing the misplacement of items. When designating a particular area as storage for a specific department, it is imperative to strictly enforce this allocation and ensure that no other department encroaches upon it. Clearly defined and communicated space usage policies act as a robust deterrent against the loss of items and unauthorized use of spaces. By implementing stringent guidelines, you not only prevent the risk of misplacement but also foster a culture of respect for designated spaces among employees, ultimately contributing to a more organized and efficient work environment.

1.Use audits, surveys, and occupancy data. Gather stakeholder feedback for insights. 2.Introduce hot-desking, co-working, and modular setups. Utilize technology for adaptable solutions. 3.Plan for future growth and adaptability. 4.Leverage technology for remote flexibility. Monitor and control spaces with smart solutions. 5.Develop and adjust space plans incrementally. Cultivate a culture of ongoing improvement.

A utiliza??o de coworkings tem sido cada vez mais comum, principalmente após a pandemia, com a populariza??o do trabalho remoto. Criar solu??es flexíveis para os colaboradores é muito importante, seja para os colaboradores que trabalham presencialmente ou para os colaboradores que atuam de forma híbrida ou remota. Implantar sistemas de controle de utiliza??o, através de sensores de presen?a, fechaduras inteligentes e sistemas automatizados de ilumina??o, ar condicionado e áudio/vídeo.

1. Build flexible policies. Introducing a flexible work policy can help workers to embrace flexibility by offering flexible rules surrounding how, where, and when they work. 2. Build a culture of agility. 3. Keep spaces flexible. 4. Implement activity-based working. 5. Give employees the tools they need to stay agile.

Space sustainability requires all space participants to have three consensuses. The space field should be used peacefully, jointly protect the space field from harm, and maximize space utilization through environmental, economic, and security exploration of space.

- Use the power of data to create trust of service -Collect the data and use real time data analysis to notice the difference - Move away from reactive maintenance to shift towards data driven maintenance - system should take actions as you detect the difference in data vs benchmark - Monitoring of system on regular intervals.

1. Get Strategic. 2. Identify and Analyse Your Stakeholders. 3. Share Opportunities to Get Involved. 4. Keep People Updated. 5. Deal with Complaints. 6. Establish Trust. 7. Use a Stakeholder Engagement Tool. 8. Create a Report.

Incentive a colabora??o dos usuários dos espa?os. Tenha um canal de comunica??o onde os usuários possam opinar, sugerir e criticar. Oferecer um espa?o acolhedor e convidativo, promove a saúde e bem estar dos colaboradores, portanto o uso de ilumina??o natural, bem como ambientes com conforto térmico e acustico, aliados à móveis confortáveis e ergonomicos, incentivará a intera??o social.

Some techniques that can be used to engage and empower occupants: 1. Create a sense of community: Encourage occupants to interact with each other and create a sense of community by organising events, such as team-building activities and social events; 2. Provide opportunities for feedback: Encourage occupants to provide feedback on the space and how it can be improved. This can be done through surveys, suggestion boxes, or regular meetings. 3. Offer flexibility: Provide occupants with the flexibility to work in different spaces and at different times. This can be done through hot desking, activity-based working, and flexible working hours.

1. Share a common vision and purpose 2. Set clear goals and expectations 3. Encourage employee self-development 4. Provide opportunities for collaboration 5. Foster healthy workplaces 6. Give positive feedback and reward hard work 7. Communicate effectively with employees 8. Trust employees with autonomy and self-management

Employee Feedback Gathering feedback from employees on their space needs and preferences, ensuring that the design aligns with actual user requirements.