How can you use data to improve deadline management in Systems Management?

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Deadline management is a crucial skill for systems managers, who often have to coordinate multiple tasks, resources, and stakeholders in complex and dynamic environments. However, it can also be challenging, especially when unexpected issues, changes, or dependencies arise. How can you use data to improve your deadline management in systems management? Here are some tips to help you plan, monitor, and adjust your deadlines using data-driven methods.

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Karim Eltonsy, MBA

Group CFO | MBA in Global Finance & Banking | Strategic Financial Management | FP&A | Ex-KPMG
Roberto Pazmi?o Alvear

Gerente general en CORPEGAN Corporación de Peque?os Ganaderos S.A.

1 Define your data sources

Before you start working on your systems management project, you need to identify what data sources you will use to track your progress, performance, and risks. Data sources can include project management tools, feedback surveys, quality metrics, logs, reports, dashboards, or any other relevant information that can help you measure your outcomes and processes. You should also define how often you will collect, analyze, and communicate your data, and who will be responsible for doing so.

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Karim Eltonsy, MBA

Group CFO | MBA in Global Finance & Banking | Strategic Financial Management | FP&A | Ex-KPMG
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It's crucial to establish a robust data management plan for your systems management project. Consider integrating project management tools like Jira or Trello, conducting regular feedback surveys, monitoring quality metrics through tools like GitHub or Jenkins, and maintaining logs and reports. Define a clear schedule for data collection, analysis, and communication, assigning responsibilities accordingly. Regular reviews will help track progress, assess performance, and identify potential risks throughout the project lifecycle.

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Roberto Pazmi?o Alvear

Gerente general en CORPEGAN Corporación de Peque?os Ganaderos S.A.
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Es vital para el desarrollo y consolidación de cualquier sistema o proyecto relacionado con automatización y sistemas la definición de las fuentes de datos, este parámetro determinará la vida útil y consistencia de la aplicación, en este sentido todas las herramientas de gestión de datos deberán ser consideradas para garantizar la exploración de los mismos, un fracaso en este nivel será crucial para el fracaso de todo el proyecto.

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Jennifer Catherine Cerón M.

Asesor Externo Empaques | ALICO S.A.S BIC | Ing. Comercial | Empaques | Flexibles | Termoformados | Tolima | Huila | Sostenibilidad | Café | Maxibag | Servicio al cliente | Reciplus | Empaque monomaterial
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En la gestión de plazos en Systems Management, los datos juegan un papel fundamental para mejorar la eficiencia y eficacia de los procesos. La recopilación y análisis de datos permite identificar patrones de comportamiento y tendencias en los procesos de gestión de plazos, lo que a su vez permite tomar decisiones informadas y mejorar los resultados. Existen varias formas en que los datos pueden utilizarse para mejorar la gestión de plazos en Systems Management. Una de ellas es a través del análisis de datos históricos para identificar patrones y tendencias en los procesos de gestión de plazos. Esto permite identificar áreas de mejora y desarrollar estrategias para optimizar los procesos y reducir los tiempos de entrega.

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2 Set SMART deadlines

One way to use data to improve your deadline management is to set SMART deadlines for your project and its subtasks. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound, and it means that your deadlines should be clear, quantifiable, realistic, aligned with your goals, and defined by a date or duration. By setting SMART deadlines, you can avoid ambiguity, confusion, or unrealistic expectations, and use data to track your progress and performance.

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3 Monitor your data regularly

Another way to use data to improve your deadline management is to monitor your data regularly and compare it with your planned deadlines. This can help you identify any gaps, delays, issues, or opportunities that may affect your project schedule. For example, you can use data to monitor your task completion rate, your resource utilization, your quality standards, your stakeholder satisfaction, or your risk exposure. By monitoring your data regularly, you can spot any problems or deviations early and take corrective actions.

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4 Adjust your deadlines as needed

A third way to use data to improve your deadline management is to adjust your deadlines as needed based on the data you collect and analyze. Sometimes, despite your best planning and monitoring, you may face unexpected changes, challenges, or dependencies that require you to revise your deadlines. For example, you may need to extend your deadlines due to scope changes, technical difficulties, resource shortages, or stakeholder feedback. By adjusting your deadlines as needed, you can ensure that your project remains feasible, relevant, and valuable.

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5 Communicate your deadlines effectively

A fourth way to use data to improve your deadline management is to communicate your deadlines effectively to your team, stakeholders, and clients. Communication is essential for ensuring that everyone is on the same page, understands their roles and responsibilities, and knows what to expect and when. You can use data to communicate your deadlines effectively by using clear and concise language, visualizing your data with charts, graphs, or tables, highlighting your achievements and challenges, and soliciting feedback and input.

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Angela del Pilar Barrero Bernal
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Es importante que el equipo esté en sincronía con los plazos y se comunique y se escuche a las personas involucradas. Es posible que en estas reuniones haya que hacer cambios de acuerdo a la información que se comparta con el equipo de trabajo.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you use data to improve deadline management in Systems Management?

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1 Define your data sources

2 Set SMART deadlines

3 Monitor your data regularly

4 Adjust your deadlines as needed

5 Communicate your deadlines effectively

6 Here’s what else to consider

Systems Management

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