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How can you track and collect performance royalties after a live show?

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If you are a musician who performs live, you may be entitled to performance royalties from your songs. Performance royalties are fees paid by venues, broadcasters, and digital platforms to the songwriters and publishers who own the rights to the music they play. However, tracking and collecting these royalties can be challenging, especially if you perform in different countries or use different formats. In this article, we will explain how you can register your songs, report your setlists, and claim your performance royalties after a live show.

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Alex Bingham

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1 Register your songs

The first step to collect performance royalties is to register your songs with a performance rights organization (PRO). A PRO is an entity that collects and distributes royalties on behalf of songwriters and publishers. There are different PROs in different countries, such as ASCAP, BMI, and SESAC in the US, PRS for Music in the UK, and SOCAN in Canada. You need to join one or more PROs depending on where you perform and where your music is played. You also need to register each song you write or co-write with your PRO, providing information such as the title, duration, genre, and ownership shares.

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2 Report your setlists

The second step to collect performance royalties is to report your setlists to your PRO. A setlist is a list of songs you perform at a live show. Reporting your setlists helps your PRO track where and when your songs are played and allocate the royalties accordingly. You can report your setlists online or through a mobile app, depending on your PRO. You need to include details such as the venue name, date, time, and capacity, as well as the song titles, durations, and writers. You should report your setlists as soon as possible after each show, ideally within 24 hours.

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Alex Bingham

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Setlists should be submitted to your PRO as soon as possible after each live performance. The setlist should include the date, location, and venue for each performance. Be as specific as possible - the city and venue name is better than just the region. Detail every song performed during the show. If you played covers, include those as well. Most PROs require full song titles and songwriter/composer names. Double check that all your compositions are registered with your PRO before submitting!

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3 Claim your performance royalties

The third step to collect performance royalties is to claim your performance royalties from your PRO. Your PRO will calculate and pay your performance royalties based on the data they receive from the venues, broadcasters, and digital platforms that play your music. The payment frequency and amount may vary depending on your PRO, the type of performance, and the territory. You can check your royalty statements online or through a mobile app, depending on your PRO. You should also monitor your royalty payments and report any discrepancies or missing payments to your PRO.

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Alex Bingham

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The PRO distributes royalties to registered songwriters and music publishers usually every 3 months. More plays equals more royalties. As songwriter, you receive a share of the royalties related to your compositions. The publisher also receives a share. The split depends on your agreement. You sometimes need to meet thresholds before a payment from the PRO happens.

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4 Use a tracking service

The fourth step to collect performance royalties is to use a tracking service that can help you verify and maximize your performance royalties. A tracking service is a tool that uses audio recognition technology to identify and report your songs when they are played live or on air. A tracking service can help you capture more performance royalties from venues, broadcasters, and digital platforms that may not report your music accurately or at all. Some examples of tracking services are SoundExchange, Soundreef, and BMAT.

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5 Join a collective management organization

The fifth step to collect performance royalties is to join a collective management organization (CMO) that can help you access and collect performance royalties from other countries. A CMO is an entity that represents songwriters and publishers in multiple territories and negotiates with foreign PROs on their behalf. A CMO can help you overcome the challenges of dealing with different languages, currencies, laws, and rates when collecting performance royalties from abroad. Some examples of CMOs are Songtrust, TuneCore, and CD Baby.

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6 Hire a music lawyer

The sixth step to collect performance royalties is to hire a music lawyer who can help you protect and enforce your rights as a songwriter and publisher. A music lawyer is a professional who specializes in music law and can advise you on contracts, disputes, and litigation related to your music. A music lawyer can help you review and negotiate your agreements with your PRO, CMO, tracking service, co-writers, and other parties involved in your music. A music lawyer can also help you resolve any conflicts or claims that may arise regarding your performance royalties.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you track and collect performance royalties after a live show?

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1 Register your songs

2 Report your setlists

3 Claim your performance royalties

4 Use a tracking service

5 Join a collective management organization

6 Hire a music lawyer

7 Here’s what else to consider

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