How can you speed up customs clearance?

1 Know the rules

The first step to speed up customs clearance is to know the rules and requirements of the destination country. Different countries have different customs laws, tariffs, quotas, and restrictions on certain goods. You should research the customs regulations of the country you are exporting to or importing from before you ship your goods. You can use online resources, such as the World Customs Organization website, or consult with a customs broker or agent to get the latest information. Knowing the rules will help you avoid shipping prohibited or restricted items, or paying unnecessary fees or taxes.

2 Prepare the documents

The second step to speed up customs clearance is to prepare the documents correctly and accurately. You will need to provide various documents to prove the origin, value, quantity, and description of your goods. Some of the common documents include commercial invoice, packing list, bill of lading, certificate of origin, and customs declaration. You should make sure that the documents are consistent, complete, and legible. You should also include any additional documents that may be required by the destination country, such as licenses, permits, or certificates. Preparing the documents in advance will help you avoid errors, discrepancies, or missing information that could cause delays or rejections.

3 Choose the right mode

The third step to speed up customs clearance is to choose the right mode of transportation for your goods. Different modes of transportation have different advantages and disadvantages in terms of speed, cost, reliability, and security. You should consider factors such as the distance, urgency, volume, weight, and nature of your goods when choosing the mode of transportation. You should also compare the customs procedures and fees for different modes of transportation. For example, air freight may be faster and more secure than sea freight, but it may also be more expensive and subject to more inspections. Choosing the right mode of transportation will help you optimize your time and budget.

4 Use technology

The fourth step to speed up customs clearance is to use technology to facilitate and automate your customs process. Technology can help you reduce paperwork, improve accuracy, track your shipments, and communicate with customs authorities. You should use electronic systems and platforms that are compatible with the customs systems of the destination country. For example, you can use the Automated Export System (AES) to file your export information electronically with the U.S. Customs and Border Protection (CBP). You can also use the Automated Commercial Environment (ACE) to access and manage your trade data and transactions with CBP. Using technology will help you save time and resources.

5 Hire a professional

The fifth step to speed up customs clearance is to hire a professional who can help you navigate the customs process. A professional can be a customs broker, a freight forwarder, or a logistics provider who has the expertise and experience in handling customs matters. A professional can help you with tasks such as researching the customs regulations, preparing the documents, filing the declarations, paying the fees, arranging the transportation, and resolving any issues or disputes. Hiring a professional will help you avoid mistakes, comply with the rules, and expedite your customs clearance.

6 Build relationships

The sixth step to speed up customs clearance is to build relationships with the customs authorities and other stakeholders in the import/export process. Building relationships can help you gain trust, credibility, and goodwill with the customs officials and agents. You can build relationships by being honest, cooperative, and respectful in your dealings with them. You can also provide feedback, suggestions, or compliments to them. Building relationships can also help you benefit from programs or initiatives that can simplify or expedite your customs process. For example, you can apply for the Customs-Trade Partnership Against Terrorism (C-TPAT) program, which is a voluntary program that offers reduced inspections, priority processing, and other benefits to trusted traders who meet certain security standards. Building relationships will help you improve your customs performance and reputation.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?