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How can you show your speakers that you value their time and expertise?

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Speakers are the lifeblood of any conference. They share their knowledge, insights, and stories with your audience, and they can make or break your event's reputation. But how can you show them that you appreciate their time and expertise, and that you want to build a lasting relationship with them? Here are some tips to help you create a positive and memorable experience for your speakers.

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Maciej Kautz

Konferansjer, Strateg Organizacji Eventów | Public Speaking, Moderation
Heather Mason

Founder & CEO, Caspian Agency I Founder, The Impact Lounge I Creative Consultant I Moderator I Speaker
SWAPAN KUMAR BANDOPADHYAY

Fire and Safety Expert with 36 years of rich experience which includes 27 years in oil and gas Industry.

1 Communicate clearly and frequently

One of the best ways to show your speakers that you value them is to communicate clearly and frequently with them. This means setting expectations, providing guidelines, answering questions, and giving feedback. You should also keep them updated on any changes, issues, or opportunities that may affect their presentation. Communication is key to avoid confusion, frustration, and disappointment.

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2 Provide support and resources

Another way to show your speakers that you value them is to provide support and resources for their preparation and delivery. This could include offering coaching, mentoring, or training sessions, sharing best practices and tips, providing templates and tools, and facilitating rehearsals and feedback. You should also ensure that they have access to the technical equipment, software, and platforms that they need for their presentation.

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Maciej Kautz

Konferansjer, Strateg Organizacji Eventów | Public Speaking, Moderation
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I've moderated many conferences that had speakers repeat things somebody else said on the same stage, that same day. To avoid it, invite all your speakers to an online meeting. Let everyone explain what their topics are and what they plan to focus on. It will help them avoid repetition, but it's also just a great source of mutual support. Hearing about some of the struggles other speakers have and relating to them can help everybody resolve many challenges before they become problems.

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3 Respect their time and schedule

A third way to show your speakers that you value them is to respect their time and schedule. This means being punctual, flexible, and responsive. You should also avoid overloading them with unnecessary tasks, meetings, or requests. You should also respect their preferences and boundaries, and ask for their consent before sharing their contact information, recording their session, or inviting them to other events.

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4 Recognize and reward their contribution

A fourth way to show your speakers that you value them is to recognize and reward their contribution. This means expressing your gratitude, appreciation, and feedback in a genuine and personal way. You could also send them a thank-you note, a gift, or a testimonial after the event. You should also showcase their expertise, promote their work, and connect them with other relevant opportunities.

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5 Solicit and act on their feedback

A fifth way to show your speakers that you value them is to solicit and act on their feedback. This means asking for their opinions, suggestions, and ratings on the event, the audience, and the organization. You should also listen to their concerns, complaints, and compliments, and address them accordingly. You should also use their feedback to improve your future events and processes.

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6 Build a long-term relationship

A sixth way to show your speakers that you value them is to build a long-term relationship with them. This means staying in touch, following up, and engaging with them regularly. You should also invite them to join your community, network, or membership, and offer them exclusive benefits and opportunities. You should also seek their advice, input, and collaboration on your future projects and goals.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Heather Mason

Founder & CEO, Caspian Agency I Founder, The Impact Lounge I Creative Consultant I Moderator I Speaker
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The number one way is to ensure that their entire experience is professionally handled. And this is not something that you get someone to do who seems organized. You need an experienced speaker manager who knows the entire process as well as all the checklists. It’s not something to put your novices on. The way you respect a speaker the most is by giving them the professional assistance to get from tarmac to tarmac and with their presentation loaded and ready to go with professional stage crew to walk through it with them.

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SWAPAN KUMAR BANDOPADHYAY

Fire and Safety Expert with 36 years of rich experience which includes 27 years in oil and gas Industry.
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In my experience to choice a speaker must be based on their Qualifications and experience in the field and subject one is going to be speaker. One’s reputation and way of deliberation is of great importance. Hence beforehand the topics,duration,how to present are of great importance.The motivational factor of the speaker shall ensure a bonding between Speaker and the audience/students.To create interest there must be interaction between the speaker and the students or recipient.Case study on the subject are the eye opener to understand the subject better. Lastly for summarising some time should be prevailed with the speaker to recap the narrated subject in brief with bullet point.

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How can you show your speakers that you value their time and expertise?

1

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3

4

5

6

7

1 Communicate clearly and frequently

2 Provide support and resources

3 Respect their time and schedule

4 Recognize and reward their contribution

5 Solicit and act on their feedback

6 Build a long-term relationship

7 Here’s what else to consider

Conferences

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How can you show your speakers that you value their time and expertise?

1

2

3

4

5

6

7

1 Communicate clearly and frequently

2 Provide support and resources

3 Respect their time and schedule

4 Recognize and reward their contribution

5 Solicit and act on their feedback

6 Build a long-term relationship

7 Here’s what else to consider

Conferences

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