How can you share client needs assessment results with your design team?

1 Use a clear and concise report

A report is a common way to summarize and present your client needs assessment results. It should include an introduction, a description of the methods and sources used, a summary of the findings, and a discussion of the implications and recommendations for the design. To make your report easy to read and understand, use simple language, avoid jargon and acronyms, use headings and subheadings, and highlight the main points with bullet points, tables, charts, or graphs. Also, make sure to proofread your report and check for accuracy, consistency, and clarity.

2 Share the report in advance

Before you meet with your design team to discuss the client needs assessment results, send them the report in advance and ask them to read it carefully. This will give them time to digest the information, prepare questions, and think of ideas. It will also save you time and avoid repetition during the meeting. You can also provide some guidance on what to focus on, what to expect, and what to bring to the meeting.

3 Organize a productive meeting

A meeting is a great opportunity to share the client needs assessment results with your design team in a more interactive and engaging way. To make the most of your meeting, plan it well and set a clear agenda, objectives, and outcomes. Invite the right people, choose a suitable time and location, and use appropriate tools and materials. During the meeting, present the results clearly and concisely, invite feedback and questions, facilitate discussion and brainstorming, and document the key points and action items.

4 Follow up and update

After you share the client needs assessment results with your design team, don't forget to follow up and update them on the progress and changes of the design project. Keep them informed of any new information, feedback, or decisions that may affect the design. Encourage them to ask questions, share opinions, and suggest improvements. Also, acknowledge their contributions and celebrate their achievements.

Sharing the client needs assessment results with your design team is an essential step to ensure a successful workplace design project. By using a clear and concise report, sharing it in advance, organizing a productive meeting, and following up and updating, you can communicate effectively and collaboratively with your team and create a design solution that meets your client's needs and expectations.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?