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How can you secure your WMS data when sharing with external partners?

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Data security is a vital aspect of warehouse operations, especially when you need to share your warehouse management system (WMS) data with external partners, such as suppliers, customers, or third-party logistics providers. Sharing WMS data can improve collaboration, efficiency, and customer satisfaction, but it also exposes you to potential risks of data breaches, misuse, or loss. How can you protect your WMS data when sharing it with external partners? Here are some tips to help you ensure data security and integrity.

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Pablo Boix Ruiz

Gerente Unidad de Negocio Supply Chain e Industria 4.0 leading in Supply Chain Innovation at L?berit

1 Choose a reliable WMS platform

The first step to secure your WMS data is to choose a WMS platform that offers robust security features and compliance standards. Look for a WMS platform that encrypts your data both in transit and at rest, uses secure protocols and authentication methods, and follows industry best practices and regulations for data protection. You should also check the reputation, track record, and reviews of the WMS platform provider and make sure they have a clear and transparent data privacy policy.

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Pablo Boix Ruiz

Gerente Unidad de Negocio Supply Chain e Industria 4.0 leading in Supply Chain Innovation at L?berit
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En el caso de que la actual plataforma de WMS no cumpla con los estándares necesarios se puede implementar una sistema paralelo basado por una parte en distribucion de información mediante herramientas BI donde es muy fácil implementar los niveles de seguridad exigibles y un sistema de workflows para el envío de información a tiempo real por ejemplo de los envíos.

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Gildevan Silva

Logística Inbound | Especialista de logística reversa | Técnico da Qualidade | Gest?o de N?o Conformidade | Supply Chain |
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Selecionar uma plataforma WMS com recursos de seguran?a sólidos é o primeiro passo para proteger seus dados. Priorize aquelas que oferecem criptografia em transito e em repouso, protocolos seguros, métodos de autentica??o robustos e conformidade com regulamentos do setor. Além disso, avaliar a reputa??o, histórico e avalia??es do provedor do WMS é crucial. Certifique-se de que o provedor tenha uma política de privacidade transparente, alinhada com suas necessidades de seguran?a de dados.

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Juan David Barranco Borja

Consultor Proyectos Industria 4.0 | Ingeniería | Procesos | Estrategia | Automatización
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Si está por emprender un proyecto wms, y si es una preocupación de los interesados, automáticamente es requerimiento de negocio. De ambos negocios, proveedor y cliente. Si ya está en curso el proyecto y no estaba contemplado, en El road map de implementación debe priorizarse para la siguiente fase de proyecto o de mejoras.

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Barkha Agarwal

Transporter of heavy Industrial goods |Logistic| Trailer Transportation| Best Transporter| Road Transporter| TEDEX Speaker | IIM Nagpur| IIM Ahembdabad| Member of BNI Indore|AITWA|AIMTC
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Securing Warehouse Management System (WMS) data when sharing with external partners is crucial to protect sensitive information and maintain the integrity of your supply chain. Here are some best practices: Data Encryption: Encrypt the data being transmitted between your WMS and external partners using secure protocols such as HTTPS. This ensures that data is not intercepted or compromised during transmission. Access Controls: Implement strict access controls to limit external partners' access to only the necessary data. Use role-based access permissions to ensure that users have access only to the information required for their specific roles. Secure Authentication:

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2 Define data access levels and permissions

The second step to secure your WMS data is to define the data access levels and permissions for each external partner. You should only share the data that is relevant and necessary for the specific business purpose and limit the access to the minimum required. You should also assign different roles and privileges to different users and groups, such as read-only, edit, or delete, and monitor and audit the data activity and usage. You can use tools such as role-based access control (RBAC) or attribute-based access control (ABAC) to manage data access levels and permissions.

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Juan David Barranco Borja

Consultor Proyectos Industria 4.0 | Ingeniería | Procesos | Estrategia | Automatización
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Debe contemplarse dentro de la parte funcional necesariamente la definición de estos roles y accesos a los programas, tablas intermedias o Servicios / mallas compartidas de servicios.

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3 Use secure data transfer methods

The third step to secure your WMS data is to use secure data transfer methods when sharing it with external partners. You should avoid using unsecured channels such as email, FTP, or cloud storage, and opt for more secure options such as secure file transfer protocol (SFTP), application programming interface (API), or virtual private network (VPN). These methods ensure that your data is encrypted, authenticated, and protected from unauthorized access, interception, or modification. You should also use strong passwords, multifactor authentication, and firewalls to enhance data security.

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4 Implement data backup and recovery plans

The fourth step to secure your WMS data is to implement data backup and recovery plans in case of data loss, corruption, or disaster. You should regularly backup your WMS data to a secure and separate location, such as an external hard drive, a cloud service, or a remote server, and test the backup process and quality. You should also have a data recovery plan that outlines the steps and procedures to restore your WMS data in the event of an emergency, such as a cyberattack, a power outage, or a natural disaster.

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Juan David Barranco Borja

Consultor Proyectos Industria 4.0 | Ingeniería | Procesos | Estrategia | Automatización
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Para esto, deben asegurarse que tanto el proveedor como cliente ojalá tengan el mismo nivel de licenciamiento de quienes les provee la solución para tener un esquema suficiente robusto para que en caso de falla la pérdida de información sea la mínima posible. Ojalá el mismo. Y socializarlo con todos los interesados de las compa?ías

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5 Educate and train your staff and partners

The fifth step to secure your WMS data is to educate and train your staff and partners on the importance and best practices of data security. You should provide them with clear and consistent guidelines and policies on how to handle, share, and store WMS data, and make sure they understand the risks and consequences of data breaches, misuse, or loss. You should also conduct regular training sessions and assessments to update their knowledge and skills on data security and compliance, and encourage them to report any suspicious or unusual data activity or incident.

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6 Review and update your data security measures

The sixth step to secure your WMS data is to review and update your data security measures periodically and according to the changing business needs and environment. You should evaluate the performance and effectiveness of your WMS platform, data access levels and permissions, data transfer methods, data backup and recovery plans, and data security education and training, and identify any gaps, weaknesses, or areas for improvement. You should also keep up with the latest trends, technologies, and regulations on data security and protection, and implement any necessary changes or enhancements to your WMS data security strategy.

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Juan David Barranco Borja

Consultor Proyectos Industria 4.0 | Ingeniería | Procesos | Estrategia | Automatización
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Esto va llevar a qué las áreas de IT de ambas compa?ías den un paso en el modelo de madurez de su soporte de las soluciones de sistemas de información. Porque sin eso difícil establecer un framework de seguridad/Ciber seguridad

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you secure your WMS data when sharing with external partners?

1

2

3

4

5

6

7

1 Choose a reliable WMS platform

2 Define data access levels and permissions

3 Use secure data transfer methods

4 Implement data backup and recovery plans

5 Educate and train your staff and partners

6 Review and update your data security measures

7 Here’s what else to consider

Warehouse Operations

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How can you secure your WMS data when sharing with external partners?

1

2

3

4

5

6

7

1 Choose a reliable WMS platform

2 Define data access levels and permissions

3 Use secure data transfer methods

4 Implement data backup and recovery plans

5 Educate and train your staff and partners

6 Review and update your data security measures

7 Here’s what else to consider

Warehouse Operations

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