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How can you secure air freight imports during logistics planning?

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Air freight imports can offer many advantages for international trade, such as speed, flexibility, and reliability. However, they also pose some challenges and risks, such as higher costs, stricter regulations, and security threats. Therefore, it is essential to plan your air freight imports carefully and take measures to secure them throughout the logistics process. In this article, we will discuss some tips and best practices to help you achieve this goal.

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Mohamed Ashraf

Trade compliance Advisor
Syed Azher
SAHAR HODJATI

Business Development Manager | Expert in B2B Sales, Relationship Building, and Market Expansion

1 Assess your needs

Before you choose air freight as your mode of transportation, you need to assess your needs and expectations. What are the characteristics of your products, such as weight, volume, value, and perishability? How urgent is your delivery time and how flexible is your budget? How familiar are you with the customs procedures and documentation requirements of your origin and destination countries? These factors will help you determine if air freight is the most suitable and cost-effective option for your imports.

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Syed Azher
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We all know that the cheapest way to move your goods is by sea. But, when it comes to fast delivery time, we have no option but to use air cargo services. Which are usually 3x the price of the sea freight. It basically boils down to the customers satisfaction. We as supplier can reduce the cost by 1) booking dates in advance 2) bulk buying 3) consolidation of consignments. This all needs perfect timed operation, which sometimes we achieve and other times we are out of luck.

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2 Choose a reliable partner

One of the most important steps to secure your air freight imports is to choose a reliable partner that can handle your shipments professionally and efficiently. You can either work with an air carrier directly or use an intermediary, such as a freight forwarder or a customs broker. Depending on your needs and preferences, you should look for a partner that has experience in your industry, offers competitive rates, provides good customer service, and has a network of agents and contacts in the relevant markets.

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Syed Azher
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These days every airline has a cargo division, thus making air cargo fares a bit competitive. What needs to be sought for is that airline has the capability to carry your particular shipment? Talking to the cargo management or even talking a walk to the dispatch area and observe the handling to get the idea of what professional services we can accept. So, yes it very important to choose your partner with due diligence.

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3 Prepare your documents

Another key step to secure your air freight imports is to prepare your documents accurately and timely. You will need to provide various documents, such as commercial invoice, packing list, air waybill, certificate of origin, and any other specific documents required by the customs authorities of your origin and destination countries. You should check the regulations and standards of each country beforehand and ensure that your documents are complete, consistent, and compliant. Any errors or delays in your documentation can lead to fines, penalties, or even confiscation of your goods.

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Syed Azher
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Documentation is 80% of exports. Get the goods to the client is the rest. Knowing the regulations of your clients POD will ensure a smooth delivery, and custom handling. Thus, the documentation depart must keep itself updated to facilitate the client.

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4 Pack your goods

Packing your goods properly is also essential to secure your air freight imports. You should use sturdy and durable materials that can withstand the pressure, temperature, and handling conditions of air transportation. You should also label your packages clearly and correctly, indicating the contents, weight, dimensions, origin, destination, and any special instructions or warnings. Additionally, you should follow the rules and regulations regarding the transportation of dangerous goods, such as explosives, flammable liquids, corrosive substances, or radioactive materials.

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5 Track your shipments

Finally, you should track your shipments throughout the logistics process to ensure that they are secure and on schedule. You can use various tools and technologies, such as GPS, RFID, or barcode scanners, to monitor the location, status, and condition of your goods. You should also communicate regularly with your partner and the customs authorities to confirm the arrival and clearance of your shipments. If you encounter any issues or problems, you should act quickly and proactively to resolve them.

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SAHAR HODJATI

Business Development Manager | Expert in B2B Sales, Relationship Building, and Market Expansion
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Maintain communication: Maintain open communication with all parties involved in the logistics process to ensure that any security concerns are addressed promptly.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Mohamed Ashraf

Trade compliance Advisor
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Air freight is a secured option for valuable cargo and shipments which don't have a large shelf life. While it's not an option for the oversized cargo or dangerous goods which have a lot of restrictions and regulations to be shipped by air. Securing Air freight for the imports by determining the regular services not direct services and by buying regular space for usual import shipments by collecting 3 up to 5 shipments in one shipment to have reasonable price and capabilities to secure space on a regular basis. This also allows us to have charter flights for some countries which we can't reach via sea or land freight. All of this is done by having good freight forwarders and good communication with carriers.

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SAHAR HODJATI

Business Development Manager | Expert in B2B Sales, Relationship Building, and Market Expansion
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Collaborate with authorities: Collaborate with local authorities, such as customs, police, and airport security, to ensure that all necessary security measures are in place and followed.

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How can you secure air freight imports during logistics planning?

1

2

3

4

5

6

1 Assess your needs

2 Choose a reliable partner

3 Prepare your documents

4 Pack your goods

5 Track your shipments

6 Here’s what else to consider

Import/Export Operations

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How can you secure air freight imports during logistics planning?

1

2

3

4

5

6

1 Assess your needs

2 Choose a reliable partner

3 Prepare your documents

4 Pack your goods

5 Track your shipments

6 Here’s what else to consider

Import/Export Operations

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感谢您的反馈

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