How can you prioritize tasks and keep stakeholders informed?

由人工智能和领英社区提供技术支持

Project coordination is a skill that requires managing multiple tasks and stakeholders effectively. As a project coordinator, you need to prioritize your tasks according to their urgency, importance, and dependencies, and communicate your progress and challenges to your stakeholders regularly. In this article, you will learn some tips and tools to help you prioritize tasks and keep stakeholders informed.

此文章中的业界达人

由社区从 4 条内容中精选。了解更多

Oseghale Okohue BEngr. Msc. MBA. DBA. Prince2?Practitioner

Accredited NEC4 ECC Project Manager & Snr. P6 Planner | EPICM, Offshore Engineering,Renewable Energy (HVDC & HVAC Power…

1 Identify your goals and criteria

Before you start working on your tasks, you need to have a clear vision of what you want to achieve and how you will measure your success. Your goals should be SMART: specific, measurable, achievable, relevant, and time-bound. Your criteria should reflect the expectations and requirements of your stakeholders, such as quality, budget, scope, and risks. Having clear goals and criteria will help you align your tasks with your priorities and evaluate your performance.

添加您的观点

加载更多内容

2 Use a prioritization matrix

A prioritization matrix is a tool that helps you rank your tasks based on their urgency and importance. Urgency refers to how soon a task needs to be done, while importance refers to how much value a task adds to your project. You can use a simple 2x2 matrix to categorize your tasks into four quadrants: do first, schedule, delegate, and eliminate. Do first tasks are urgent and important, and should be done as soon as possible. Schedule tasks are important but not urgent, and should be planned for later. Delegate tasks are urgent but not important, and should be assigned to someone else. Eliminate tasks are neither urgent nor important, and should be removed from your list.

添加您的观点

Narine Hovhannisyan

Product Manager @EPAM Systems | SAFe| Agile | Scrum | SaaS | B2B
举报内容
When stakeholders approach my teammates with "urgent" requests, we would show them our prioritized task list and ask, "What should we cut to accommodate this request?" After seeing the importance of the other things on the list, urgent requests often suddenly became much less urgent.

已翻译

赞

3 Track your dependencies and risks

Dependencies and risks are factors that can affect your task completion and project outcome. Dependencies are tasks that rely on the completion of other tasks, such as inputs, resources, or approvals. Risks are uncertainties that can cause delays, errors, or failures, such as changes, issues, or assumptions. You need to track your dependencies and risks to avoid bottlenecks and surprises in your project. You can use a dependency map to visualize the relationships between your tasks and identify the critical path. You can also use a risk register to document the potential risks, their impact, and their mitigation strategies.

添加您的观点

加载更多内容

4 Update your stakeholders regularly

Stakeholders are the people who have an interest or influence in your project, such as clients, sponsors, managers, team members, or vendors. Keeping them informed is essential for building trust, collaboration, and feedback. You need to update your stakeholders regularly on your task status, progress, achievements, issues, and changes. You can use different methods and channels to communicate with your stakeholders, such as emails, reports, meetings, or dashboards. You should also tailor your communication style and frequency to suit the needs and preferences of each stakeholder group.

添加您的观点

5 Use a project management tool

A project management tool is a software that helps you plan, organize, execute, and monitor your tasks and stakeholders. It can help you save time, improve efficiency, and enhance collaboration. A project management tool can offer various features, such as task lists, calendars, Gantt charts, Kanban boards, time tracking, budgeting, reporting, and notifications. You can choose a project management tool that suits your project size, complexity, and methodology. Some examples of popular project management tools are Asana, Trello, Basecamp, and Microsoft Project.

添加您的观点

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Oseghale Okohue BEngr. Msc. MBA. DBA. Prince2?Practitioner

Accredited NEC4 ECC Project Manager & Snr. P6 Planner | EPICM, Offshore Engineering,Renewable Energy (HVDC & HVAC Power Cables, Wind, Solar, BESS, Grid Code Compliance (G99, G5/5, P28) & Integration, GIS/AIS Sub-Station)
举报内容
Prioritize tasks in renewable energy projects by aligning with project goals. In subsea projects, focus on critical installation phases. For grid code compliance studies, prioritize regulatory assessments. In manufacturing, optimize energy-efficient processes. Regularly update stakeholders on progress, challenges, and upcoming milestones through clear communication channels, fostering transparency and ensuring alignment with project priorities.

已翻译

赞

Project Coordination

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

How can you prioritize tasks and keep stakeholders informed?

1

2

3

4

5

6

1 Identify your goals and criteria

2 Use a prioritization matrix

3 Track your dependencies and risks

4 Update your stakeholders regularly

5 Use a project management tool

6 Here’s what else to consider

Project Coordination

给文章评分

感谢您的反馈

更多Project Coordination相关文章

更多相关阅读内容