How can you prevent multitasking during virtual meetings as a project leader?

Inform team members of their full participation is expected during the meetings. This means no multitasking or doing any other work. Keep meetings short and focused: If a meeting is long and drawn out, participants are more likely to start multitasking, hence keep meetings short as possible, sticking to agenda. Use Collaboration tools: Use tools like shared documents or interactive dashboards to keep everyone engaged and focussed.

Set Clear Meeting Objectives Establish a Clear agenda Encourage Active Participation Let everyone own and present their slides

In virtual meetings , encouraging all the participants to be on camera really makes them to be more focused on the meeting. Having a clear and concise agenda of the meeting is very important. Being a meeting coordinator, it is very important to keep the meeting focused on the agenda and avoid any topics which goes beyond the agenda of the meeting. Questions on the chat function is good however being a meeting coordinator it is important that the questions in chat is addressed as it makes meeting participants feel heard and included in the meeting. As a meeting coordinator , one should ensure that sound and background is proper as a meeting. Keeping all the lines on muted mode and only unmuting who speaks helps in avoiding distractions.

Na minha experiência enviar a pauta da reuni?o com pelo menos dois dias de antecedência ajuda estabelecer as expectativas dos integrantes e ajudar no entendimento do quanto ele será requisitado naquele momento. Importante incluir apenas pessoas que ir?o efetivamente contribuir e tomar decis?o nesse momento do projeto. Convidar pessoas para elas apenas saberem o status do projeto n?o é válido. Fa?a uma ata envie a essas pessoa.

Na minha experiência, quanto mais ordem melhor, e quanto mais criamos um ambiente confortável melhor. Abrir a camera é um dos desafios. Fomente colocando um fundo animado, algo menos formal no inicio que quebre o gelo e deixe mais a vontade aos participantes.

One of our favorites is MIRO which allows us to facilitate group processes and keeps everyone actively engaged in our meetings.

In my experience the key is to craft an agenda that is clear, concise, and engaging. Breaking down the meeting into focused topics or segments to maintain interest and prevent boredom in another option. Finally share the agenda with participants in advance so they can prepare accordingly.

Para manter todos atentos, gosto de propor que, de tempos em tempos, algum aplicativo de sorteio, sorteará quem receberá a palavra na sequencia para comentar, perguntar, mediar ou até conduzir. N?o só garante aten??o como prévia prepara??o.

Agendar reuni?es com pauta, objetivos claros e resultados esperados. Somente convidar as pessoas relevantes para a reuni?o.

O mais importante após a reuni?o é enviar: 1. O que foi acordado, pontos de ajustes e melhorias conversadas; 2. Próximos passos; 3. Delegar os próximos passos para as pessoas com prazos.

In an increasingly virtual and remote world, it’s important to try to build relationships with your colleagues vs just collaborating. If you build rapport with your team, they will respect your time and your meetings moreso. Don’t invite people into the meeting that don’t need to be there. Don’t spin up a meeting to gather status updates that could be done asynchronously. Ensure you are setting an agenda that is covering the highest priority topics that require intelligent thought and involvement from all attendees.