How can you present data to educational institutions in a clear and engaging way?

1 Choose the right format

The first step to present data to educational institutions is to choose the right format for your data. Depending on your purpose, audience, and data type, you may use different formats, such as tables, charts, graphs, maps, or dashboards. Each format has its own advantages and disadvantages, so you need to consider which one best suits your data and message. For example, tables are good for showing precise numbers and comparisons, but they can be overwhelming and boring if they have too many rows and columns. Charts and graphs are good for showing trends and patterns, but they can be misleading or confusing if they have too many variables or categories. Maps are good for showing geographic or spatial data, but they can be hard to read if they have too many details or colors. Dashboards are good for showing multiple data sets and indicators, but they can be cluttered or distracting if they have too many elements or interactions.

2 Use data visualization principles

The second step to present data to educational institutions is to use data visualization principles to make your data more appealing and understandable. Data visualization is the art and science of using visual elements, such as shapes, colors, sizes, and labels, to represent data and communicate information. To ensure your data is effective, you should strive for simplicity by removing any clutter or noise that distracts from your data. Additionally, use clear and consistent labels, titles, legends, and scales to explain your data and avoid ambiguity or confusion. Be sure to use accurate and reliable data sources and methods to avoid errors or biases that may compromise your credibility or validity. Relevance is also important; use relevant and meaningful data that supports your message and meets your audience's needs and expectations. Finally, create interest and engagement by using different types of visualizations to show different aspects of your data.

3 Tell a story with your data

The third step to present data to educational institutions is to tell a story with your data. A story helps your audience to understand the significance and implications of your data, as well as remember and act on your message. To tell a story with your data, you need to define your goal, know your audience, structure your story, use emotion and empathy, and combine visuals and words. Your goal should be the main point or message you want to convey, while considering who you're presenting to and what they care about or need to know. Structure the story logically and coherently, appealing to emotions and values in order to make your audience care about your data and message. Finally, combine visualizations with verbal or written explanations to create a compelling and memorable story.

4 Get feedback and improve

The fourth step in presenting data to educational institutions is to get feedback and improve your data presentation. Feedback is the process of receiving and giving comments, suggestions, or critiques on your data presentation. It helps to identify and address any issues or gaps in your data, format, visualization, or story. To get feedback and improve your data presentation, you should seek feedback from peers, colleagues, supervisors, or clients with relevant expertise. Additionally, ask for feedback from your audience or users who have interacted with your data presentation. It's also important to give feedback to others who have presented or shared their data with you. Be sure to be respectful, constructive, and specific in your feedback and focus on the strengths and weaknesses of their data presentation. Finally, incorporate the feedback you have received into your data presentation. Make changes or adjustments that improve the quality, clarity, accuracy, relevance, and variety of your data. Test and evaluate your data presentation again to ensure it meets your goal and audience's needs.

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?