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How can you overcome challenges when conducting archival research in library services?

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Archival research is a valuable method of finding primary sources and historical information for library services. However, it can also pose some challenges, such as accessing, locating, evaluating, and interpreting archival materials. In this article, you will learn some strategies to overcome these challenges and conduct effective archival research in library services.

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Celeste Gandía

Asesora en calidad y seguridad alimentaria en Productos Pilarica, S.A.

1 Accessing archival materials

When conducting archival research, one of the first challenges you may face is finding and accessing the relevant archival materials. Depending on the type, location, and availability of the archives, you may need to plan ahead and request permission, make appointments, or pay fees. To access archival materials, you should first identify the archives that hold the materials you need. You can use online databases, catalogs, guides, or directories to search for archives by topic, region, or institution. Then contact the archives before your visit to ask about their opening hours, access policies, procedures, and restrictions. Finally, prepare for your visit by bringing necessary identification and equipment such as a laptop or camera, as well as familiarizing yourself with the rules and etiquette of the archives such as handling or copying materials.

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2 Locating archival materials

When conducting archival research, you may face the challenge of locating the specific materials relevant to your research question. This is because archival materials are not organized by subject, author, or title, but by provenance. To locate these materials, you should use finding aids, which are tools that describe the content and structure of collections. You may also be able to browse or search the collections yourself, or ask for assistance from archivists. Once you have located the materials you want to see, you should request them from the archives, which may require a form or reference number. By utilizing these strategies, you can identify and locate the archival materials that are pertinent to your research question.

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Meredith Eliassen

Associate Librarian, Lecturer/Special Collections Librarian at San Francisco State University
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Locating relevant archival material is a fascinating challenge of strategic. I look for secondary sources related to my topic and look at footnotes and bibliographies to learn earlier pathways to information. There are online collections of finding aids like the Online Archive of California but you can look at WorldCat and find archival collections. Sometimes it is shocking how far information travels before landing in an archive, but most archivists work together to help donors find logical archives for material.

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3 Evaluating archival materials

When conducting archival research, you may come across a third challenge: evaluating the quality, reliability, and relevance of the archival materials. These materials are not usually peer-reviewed, edited, or verified; they may also be incomplete, biased, or inaccurate. To evaluate them effectively, consider the context by examining the provenance, date, author, purpose, and audience of the materials. Additionally, compare and contrast the archival materials with other primary and secondary sources to look for similarities, differences, gaps, or contradictions in the information. Finally, analyze and interpret the archival materials in relation to your research question or thesis using critical thinking and reasoning to support your claims. Acknowledge any uncertainties, ambiguities, or biases of the materials while doing so.

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Celeste Gandía

Asesora en calidad y seguridad alimentaria en Productos Pilarica, S.A.
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En general, se imponen el sentido común y la apertura de mente. Importante contrastar la información de diferentes al menos cuatro fuentes y asegurarse de que tanto el personal investigador como la fuente tienen un propósito divulgativo no proselitista. Encontramos desafíos a nuestras propias creencias y esto dificulta una adecuada comparación. Si aceptamos que la investigación se renueva a sí misma es más fácil llegar a la información más actualizada. Ante material de origen médico, es importante que las fuentes estén suscritas al "HonCode", un código de principios que garantiza que la información dada es citada y trazada correctamente, esto garantiza la forma en que se han obtenido las afirmaciones expuestas, aunque no su veracidad.

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4 Interpreting archival materials

Interpreting the meaning, significance, and implications of archival materials can be a challenge when conducting archival research. Unlike secondary sources, archival materials are not typically written for a general audience, and may use unfamiliar language or symbols. To interpret them, you should use transcription and translation tools, dictionaries, glossaries, or experts to help with any errors or variations. You may also need to annotate or explain the materials if they are obscure or complex. Additionally, you can visualize or present the materials with online tools or software if they are large or difficult to comprehend. Be sure to be creative and ethical in your visualization and presentation of the materials.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you overcome challenges when conducting archival research in library services?

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1 Accessing archival materials

2 Locating archival materials

3 Evaluating archival materials

4 Interpreting archival materials

5 Here’s what else to consider

Library Services

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How can you overcome challenges when conducting archival research in library services?

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5

1 Accessing archival materials

2 Locating archival materials

3 Evaluating archival materials

4 Interpreting archival materials

5 Here’s what else to consider

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