How can you negotiate attendee contracts with liability waivers?

2 Research your attendees and their expectations

You also need to know who your attendees are and what they expect from your conference. You need to understand their motivations, needs, preferences, goals, challenges, and pain points. You need to know what they value most and what they are willing to pay for. You also need to know what they are concerned about and what they are hesitant about. You can use various methods to research your attendees, such as surveys, interviews, feedback forms, social media, reviews, testimonials, and so on. You need to use this information to tailor your conference value proposition and your contract terms to meet their needs and address their concerns.

3 Draft your contract and waiver templates

Once you have a clear understanding of your goals and needs, and your attendees and their expectations, you can start drafting your contract and waiver templates. You can use online tools or platforms to create and manage your contracts and waivers, or you can consult a lawyer or a legal expert to help you with the process. You need to make sure that your contract and waiver templates are clear, concise, accurate, and comprehensive. You need to include all the essential elements of a contract, such as the parties, the offer, the acceptance, the consideration, the duration, the termination, the dispute resolution, and so on. You also need to include a liability waiver that releases you from any claims or damages that may arise from your conference, such as injuries, illnesses, losses, thefts, copyright infringements, and so on.

4 Communicate and negotiate with your attendees

After you have drafted your contract and waiver templates, you need to communicate and negotiate with your attendees. You need to present your contract and waiver terms in a transparent and respectful way, and explain the benefits and the rationale behind them. You also need to listen to your attendees and understand their feedback, questions, comments, or objections. You need to be open and flexible to make adjustments or modifications to your contract and waiver terms, as long as they do not compromise your goals and needs, or expose you to excessive risks or liabilities. You need to aim for a win-win outcome that satisfies both parties and creates a positive and trusting relationship.

5 Finalize and sign your contract and waiver

Once you have reached an agreement with your attendees, you need to finalize and sign your contract and waiver. You need to review and confirm the details and the accuracy of your contract and waiver, and make sure that both parties understand and accept the terms and conditions. You also need to use a secure and reliable method to sign and store your contract and waiver, such as an electronic signature or a cloud-based platform. You need to keep a copy of your contract and waiver for your records, and provide a copy to your attendees for their reference. You also need to follow up and monitor the performance and the compliance of your contract and waiver, and address any issues or changes that may arise during or after your conference.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?