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How can you meet deadlines without procrastinating?

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Procrastination is a common enemy of productivity, especially when you have tight deadlines to meet. It can cause stress, anxiety, and poor performance, affecting your reputation and customer satisfaction. How can you overcome this habit and deliver your after-sales services on time and with quality? Here are some tips to help you.

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Rami Badawi

Service & Repairs | Claas Harvest Center Katanning West Australia | Landpower | Agricultural Engineer
FERNANDA WILPERT SALVARO

Sales Manager | Export Manager | Ranked #1 Global Sales Manager at PORTOBELLO Convention 2023 | MBA in Foreign Trade &…
Imran Lakhani, FLMI, UND

7k+ followers I Head of Pricing, Underwriting and Policy Administration I PAFLA member I DATA VIZ Expert I LOMA, USA

1 Set SMART goals

One of the reasons why you may procrastinate is because your deadlines are vague, unrealistic, or overwhelming. To avoid this, you need to set SMART goals for your after-sales tasks. SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound. This means you should break down your work into clear, manageable, and meaningful steps, and assign a specific timeframe for each one. For example, instead of saying "I will follow up with the client by next week", you could say "I will call the client on Monday to confirm their satisfaction and ask for feedback".

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FERNANDA WILPERT SALVARO

Sales Manager | Export Manager | Ranked #1 Global Sales Manager at PORTOBELLO Convention 2023 | MBA in Foreign Trade & International Business - FGV
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1) Estabele?a Metas Claras: Defina metas específicas e divididas em tarefas menores. 2) Crie um Cronograma: Organize-se com um calendário ou lista de tarefas, atribuindo prazos realistas. 3) Priorize as Tarefas: Identifique as atividades mais importantes e comece por elas, evitando adiar as responsabilidades mais relevantes. 4) Elimine Distra??es: Identifique e reduza elementos que podem distraí-lo, como redes sociais. 5) Técnica Pomodoro: Experimente a técnica de trabalho com intervalos de tempo, alternando períodos concentrados com pequenas pausas. 6) Autodisciplina: Reconhe?a padr?es de procrastina??o e trabalhe na sua autodisciplina. 7) Aprenda a Dizer N?o: Evite sobrecarregar-se com compromissos desnecessários.

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David Alimo

Founder & CEO of Mawa
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1. Set Clear Goals and Prioritize: - Define clear goals and prioritize tasks to focus on what's most important and avoid unnecessary delays. 2. Break Down Tasks: - Divide larger tasks into smaller, more manageable subtasks to make the workload less overwhelming and approach the work systematically. 3. Create a Schedule: - Develop a realistic schedule or to-do list, allocating specific time slots for tasks and using tools like calendars or task management apps for organization.

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2 Plan your schedule

Another way to prevent procrastination is to plan your schedule ahead and stick to it. You can use a calendar, a planner, or a digital tool to organize your after-sales activities and prioritize them according to urgency and importance. You should also allocate some buffer time for unexpected delays or issues, and avoid overcommitting yourself to too many tasks. By planning your schedule, you can have a clear overview of your deadlines and avoid distractions or interruptions that may derail your progress.

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Rami Badawi

Service & Repairs | Claas Harvest Center Katanning West Australia | Landpower | Agricultural Engineer
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On planning just consider breaking down large tasks into smaller ones helps make the work more manageable and less daunting. It's a strategy based on the principle of divide and conquer. Each small task feels more achievable and every time you complete one, it boosts your sense of accomplishment and motivates you to move on to the next. Plus, it enables you to tackle the work in a more organized and structured manner, reducing the likelihood of missing out on any crucial steps.

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Imran Lakhani, FLMI, UND

7k+ followers I Head of Pricing, Underwriting and Policy Administration I PAFLA member I DATA VIZ Expert I LOMA, USA
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Firstly, define the goals and prioritize them accordingly and break down into the specific task.. Allot the time to each task. Use the technology to perform these task on time and make your work easy.

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Faisal Dayr

Precision Storyseller
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The advice on planning ahead to combat procrastination is solid. To refine this further, consider integrating time-blocking techniques into your scheduling strategy. Allocate specific time slots for different tasks, creating a structured routine that enhances focus and productivity. Emphasize the importance of setting realistic goals and breaking down larger tasks into manageable steps. Regularly review and adjust your schedule to adapt to changing priorities. This approach ensures a more dynamic and effective utilization of your time. Keep up the proactive approach to scheduling; it's a key element in boosting productivity.

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3 Reward yourself

Procrastination can also stem from a lack of motivation or interest in your after-sales work. To overcome this, you need to reward yourself for completing your tasks and meeting your deadlines. You can choose any reward that suits you, such as taking a break, listening to music, watching a video, or treating yourself to something nice. By rewarding yourself, you can create a positive association between your work and your well-being, and boost your morale and confidence.

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Dorothy Graham

Director of Client Engagement and National Accounts at TheBest Claims Solutions | Committed to building client relationships that last.
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It is important to find ways to motivate yourself to prevent procrastination and one way of doing this is absolutely rewarding yourself. Even if that means simply sharing with your significant other/best friend/colleague what you were able to accomplish and igniting that feeling of victory! I personally enjoy rewarding myself with an afternoon coffee run for a sweet treat or carving out extra "me time" as a reward for completing tasks or meeting deadlines. When you maintain a positive ambience around completing tasks and meeting deadlines, they can become a more enjoyable aspect of your day-to-day both professionally and personally.

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4 Seek support

Sometimes, procrastination can be caused by fear, doubt, or confusion about your after-sales work. You may feel unsure about how to handle a difficult client, how to solve a technical problem, or how to improve your skills. In these cases, you need to seek support from your colleagues, managers, mentors, or experts. You can ask for advice, feedback, guidance, or help with your tasks and challenges. By seeking support, you can learn from others, overcome your obstacles, and improve your performance.

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Wesley Tacconi

Especialista em Logística e S&OP | Intralogística, Modelagem de Processos e Otimiza??o Operacional | Engenheiro de Produ??o
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Além de buscar apoio dentro da organiza??o, considere a possibilidade de participar de grupos ou comunidades online relacionadas ao pós-venda. Existem fóruns e redes sociais onde profissionais compartilham experiências, desafios e estratégias bem-sucedidas no campo do pós-venda. Ao se envolver nessas comunidades, você n?o só obtém insights valiosos de diversas perspectivas, mas também constrói uma rede de contatos profissionais que pode ser uma fonte contínua de apoio e inspira??o. Compartilhar conhecimento e experiências com colegas da indústria pode fornecer uma vis?o única e prática para superar desafios específicos do pós-venda.

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5 Track your progress

Finally, procrastination can be reduced by tracking your progress and celebrating your achievements. You can use a checklist, a chart, or a dashboard to monitor your after-sales tasks and deadlines, and mark them as done when you finish them. You can also review your results and outcomes, and identify what went well and what needs improvement. By tracking your progress, you can see how far you have come, how much you have accomplished, and how much you have grown.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Wesley Tacconi

Especialista em Logística e S&OP | Intralogística, Modelagem de Processos e Otimiza??o Operacional | Engenheiro de Produ??o
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Neste espa?o, destaco a importancia de praticar a autoavalia??o regularmente. Tire um tempo para refletir sobre seu desempenho no cumprimento dos prazos no pós-venda. Avalie quais estratégias foram mais eficazes para você e ajuste seu plano conforme necessário. Além disso, esteja aberto a aprender com seus próprios erros e sucessos. A autoconsciência contínua sobre seus hábitos de trabalho e abordagens pode ser fundamental para aprimorar suas habilidades de gest?o do tempo e aumentar sua eficácia no cumprimento de prazos no ambiente dinamico do pós-venda.

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How can you meet deadlines without procrastinating?

1

2

3

4

5

6

1 Set SMART goals

2 Plan your schedule

3 Reward yourself

4 Seek support

5 Track your progress

6 Here’s what else to consider

Aftersales

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How can you meet deadlines without procrastinating?

1

2

3

4

5

6

1 Set SMART goals

2 Plan your schedule

3 Reward yourself

4 Seek support

5 Track your progress

6 Here’s what else to consider

Aftersales

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