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How can you manage unexpected setbacks and delays to meet project deadlines in Statistics?

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Statistics is a field that involves collecting, analyzing, and interpreting data to answer research questions, test hypotheses, and draw conclusions. As a statistician, you may work on various projects that have deadlines and expectations from clients, stakeholders, or supervisors. However, you may also encounter unexpected setbacks and delays that can jeopardize your progress and quality of work. How can you manage these challenges and still deliver your results on time and with confidence? Here are some tips to help you cope with uncertainty and stress in statistics projects.

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Alcides Vieira Junior

Consultor de Agilidade na Suzano
Hamid R.

IT Project Manager at The British Museum

1 Plan ahead

One of the best ways to prevent or minimize setbacks and delays is to plan ahead and anticipate potential risks and problems. Before you start a project, you should define the scope, objectives, and deliverables clearly and communicate them with your team and clients. You should also break down the project into manageable tasks and assign them realistic deadlines and resources. You should also have a contingency plan for backup data sources, alternative methods, or additional support in case something goes wrong.

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Hamid R.

IT Project Manager at The British Museum
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In my experience having a priority matrix prepared with the support and assistance of the stakeholders from the very beginning of the project plays a crucial role as time, cost, scope, or quality might be strictly dictated according to the status of the organisation and/or the nature of the project thus throwing the required/expected resources at the project might not be the case or even assigning enough time for delivering the solution with high-level quality may not be feasible. Understanding these restrictions/constraints will allow us to manage the expectations much better initially which in turn leads to committing to a more realistic and grounded perspective.

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Gelson Fernando Oliveira da Silva

Técnico em Seguran?a do Trabalho Il I Técnico em Meio Ambiente I Técnico em Edifica??es I Tecnólogo em Recursos Humanos I Cursando Engenharia Civil .
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Planejar com antecedência é uma prática fundamental definindo etapas por etapas para o sucesso em qualquer empreendimento, seja pessoal ou profissional. Aqui est?o algumas estratégias para efetivamente planejar com antecedência e antecipar possíveis contratempos.

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2 Track your progress

Another way to manage setbacks and delays is to track your progress regularly and update your plan accordingly. You should use tools like calendars, spreadsheets, or project management software to monitor your tasks and milestones and identify any issues or gaps. You should also report your status and feedback to your team and clients frequently and honestly and inform them of any changes or delays as soon as possible. By tracking your progress, you can avoid surprises and misunderstandings and adjust your expectations and actions.

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Alcides Vieira Junior

Consultor de Agilidade na Suzano
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Monitoring the process is directly related to feedback loops. This means that tracking ongoing work should be done in a paced manner, such as daily 15-minute meetings with the development team, to understand how team members can assist each other. Another important point that aids in monitoring is the granularity of the tasks in progress; the smaller, the better.

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Gelson Fernando Oliveira da Silva

Técnico em Seguran?a do Trabalho Il I Técnico em Meio Ambiente I Técnico em Edifica??es I Tecnólogo em Recursos Humanos I Cursando Engenharia Civil .
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Acompanhe seu progresso etapas por etapas para monitorar suas tarefas e marcos e identificar quaisquer problemas ou lacunas Ao adotar uma abordagem transparente e frequente, pode ajuda a construir o projeto ou atividade prevendo quaisquer altera??es ou atrasos o mais rápido possível.

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3 Seek help

Sometimes, you may face setbacks and delays that are beyond your control or expertise, such as data loss, technical errors, or complex problems. In these situations, you should not hesitate to seek help from others who can assist you or advise you. You can reach out to your colleagues, mentors, or experts in your field and ask for their input, guidance, or collaboration. You can also consult online resources, forums, or courses that can help you learn new skills, techniques, or tools. By seeking help, you can overcome obstacles and improve your performance.

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4 Prioritize quality

When you face setbacks and delays, you may feel tempted to rush your work or cut corners to meet your deadlines. However, this can compromise the quality and validity of your results and damage your reputation and credibility. Instead, you should prioritize quality over quantity and focus on the most important and relevant aspects of your project. You should also review your work carefully and check for errors, inconsistencies, or gaps. You should also validate your results using appropriate methods, such as cross-validation, bootstrapping, or sensitivity analysis.

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Alcides Vieira Junior

Consultor de Agilidade na Suzano
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Beyond discussing prioritization, we should understand the process that led the demand to the construction phase. With what quality do we consider delivering something if prioritization can change at any moment? To change this scenario, a valid proposal is to stop prioritizing and start filtering. Filtering is nothing more than establishing an upstream protocol capable of validating and describing what will be done from the perspective of the requesters. In this situation, we introduce some decision points, such as: do we have the funds to do this? What is the return on investment? And surely one of the most important: does the client desire and need this demand?

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Gelson Fernando Oliveira da Silva

Técnico em Seguran?a do Trabalho Il I Técnico em Meio Ambiente I Técnico em Edifica??es I Tecnólogo em Recursos Humanos I Cursando Engenharia Civil .
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Priorizar a qualidade é uma abordagem fundamental para o sucesso a longo prazo, mesmo quando enfrenta contratempos e atrasos resistir à tenta??o de sacrificar a qualidade em prol da rapidez é uma escolha que refor?a sua integridade profissional e de sua equipe e contribui para resultados mais duradouros e significativos.

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5 Manage stress

Finally, you should manage your stress levels and well-being when you face setbacks and delays. Statistics projects can be demanding and frustrating, especially when things do not go as planned. You may experience anxiety, fatigue, or burnout that can affect your motivation and productivity. To cope with stress, you should practice self-care and find healthy ways to relax and recharge, such as meditation, exercise, or hobbies. You should also maintain a positive attitude and celebrate your achievements and learnings.

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Gelson Fernando Oliveira da Silva

Técnico em Seguran?a do Trabalho Il I Técnico em Meio Ambiente I Técnico em Edifica??es I Tecnólogo em Recursos Humanos I Cursando Engenharia Civil .
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gerenciamento do estresse é um processo contínuo, e diferentes estratégias funcionam para pessoas diferentes. Experimente várias abordagens para descobrir o que melhor se adapta às suas necessidades e estilo de vida.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Alcides Vieira Junior

Consultor de Agilidade na Suzano
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My final consideration is about my recent professional history. I was working with a Scrum team, and we underwent several reprioritizations during the sprints. In retrospect, a developer made a great suggestion: to create a tag for each demand without planning. At the end of the sprint, we had the opportunity to check the quantity of work that was out of the plan. We used this information to facilitate a more direct Sprint Planning.

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How can you manage unexpected setbacks and delays to meet project deadlines in Statistics?

1

2

3

4

5

6

1 Plan ahead

2 Track your progress

3 Seek help

4 Prioritize quality

5 Manage stress

6 Here’s what else to consider

Statistics

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How can you manage unexpected setbacks and delays to meet project deadlines in Statistics?

1

2

3

4

5

6

1 Plan ahead

2 Track your progress

3 Seek help

4 Prioritize quality

5 Manage stress

6 Here’s what else to consider

Statistics

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