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How can you improve your team's time management?

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Time management is a crucial skill for any team, especially in the fast-paced and competitive world of business administration. Poor time management can lead to missed deadlines, wasted resources, low quality work, and high stress levels. On the other hand, effective time management can boost productivity, efficiency, creativity, and satisfaction. How can you improve your team's time management? Here are some tips to help you and your team achieve more in less time.

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Annie Garodia

Company Secretary | Founding Partner at Hirable Solutions | Registered valuer | POSH Trainer

1 Set SMART goals

One of the first steps to improve your team's time management is to set clear and realistic goals that are specific, measurable, achievable, relevant, and time-bound. SMART goals help you and your team focus on what matters most, track your progress, and celebrate your achievements. To set SMART goals, you need to communicate with your team members, understand their strengths and weaknesses, and align their goals with the overall vision and strategy of the organization.

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Federico Figueroa, Jr., DBA, ME, Top Logistics Voice

Consultant and Trainer, Supply Chain, Business Research and Management
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Planning and organizing of key activities requires the process of allocating time. Determining the effective and efficient distribution of time involves following the importance and urgency of an activity in pursuing the goals and objective of an organization. In practice, securing time to value generating activities include necessary pre-determining the course of action, forecasting, establishing objective, programming, scheduling, budgeting resources, developing organizational structure, delegating, and establishing effective working relationships.. An essential activity requiring priority and sequence of time.

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ABDULKARIM TOBAIQI

Clinic Supervisor at MOH, Project Manager, Writer
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To enhance your team’s time management, consider implementing the following strategies: 1. Set Clear Goals and Priorities: ? Define clear objectives and prioritize tasks to provide a roadmap for your team. 2. Effective Communication: ? Foster open communication to ensure everyone is on the same page regarding project timelines and expectations. 3. Utilize Time Management Tools: ? Implement tools like project management software, task trackers, and calendars to help organize and schedule work efficiently.

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2 Prioritize tasks

Another key step to improve your team's time management is to prioritize tasks according to their urgency and importance. Urgent tasks are those that have a tight deadline or a significant consequence if not done. Important tasks are those that contribute to your long-term goals or values. To prioritize tasks, you can use tools such as the Eisenhower matrix, which divides tasks into four categories: do, delegate, defer, or delete. By prioritizing tasks, you can help your team avoid distractions, procrastination, and overwhelm.

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3 Plan ahead

A third step to improve your team's time management is to plan ahead and create a realistic schedule that allocates time for each task, as well as breaks, meetings, and contingencies. Planning ahead helps you and your team anticipate potential challenges, avoid conflicts, and optimize your resources. To plan ahead, you can use tools such as calendars, agendas, or project management software, which can help you organize, coordinate, and monitor your team's activities.

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Vesna Ali?

Researcher, Consultant, Trainer - Supporting Innovation and Learning in?Food Systems,?Sustainability, and?Entrepreneurship
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Planning and acting ahead are important to address, embrace, and navigate uncertainty and complexity. Proper planning and later execution reduce stress and last-minute work.

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4 Delegate effectively

A fourth step to improve your team's time management is to delegate effectively and empower your team members to take ownership of their tasks. Delegating effectively means assigning tasks to the right people, based on their skills, interests, and availability. It also means providing clear instructions, expectations, and feedback, as well as trusting your team members to perform well. By delegating effectively, you can free up your time for more strategic or creative tasks, as well as enhance your team's motivation, confidence, and collaboration.

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Annie Garodia

Company Secretary | Founding Partner at Hirable Solutions | Registered valuer | POSH Trainer
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Effectively delegating work to team members, choosing the right individuals, and supporting one another throughout the process are key elements that contribute to successful collaboration.

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5 Reduce interruptions

A fifth step to improve your team's time management is to reduce interruptions and distractions that can disrupt your team's flow and concentration. Interruptions can come from external sources, such as phone calls, emails, or notifications, or from internal sources, such as boredom, fatigue, or stress. To reduce interruptions, you can implement some strategies, such as setting boundaries, blocking time for focused work, using do-not-disturb modes, or creating a comfortable and quiet work environment.

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6 Evaluate and improve

A sixth step to improve your team's time management is to evaluate and improve your team's performance and processes on a regular basis. Evaluating and improving means collecting feedback, measuring results, identifying gaps, and implementing changes. By evaluating and improving, you can learn from your successes and failures, adapt to changing circumstances, and continuously enhance your team's efficiency and effectiveness.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Hatem Ahmed, Ph.D.

Acting General Manager at Financial Regulatory Authority/ Lecturer at Arab Academy for Management, Banking and Financial Sciences.
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I believe that in absence of role model, and leadership team members can't collaborate to achieve ultimate goals. again and again leaders that charge the responsiblity and enforce their members by providing them sufficient resources. for sure this will enable them to achieve their tasks within the required time.

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Naveen Bisht

MBA MARKETING/MARKETING CLUB OFFICE BEARER|| Scored 97.84%ile in CMAT|| DBS FAME ACHIEVER ||Gold Medalist- TOI Best Performer|| Discipline Committee|| ACTIVITY CORDINATOR || CLASS REPRESENTATIVE || SALES & MARKETING
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By pressurising and motivating them to achieve their goals and objectives. And helping them in every situation. We should also appreciate for putting that hardwork in an organization.

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How can you improve your team's time management?

1

2

3

4

5

6

7

1 Set SMART goals

2 Prioritize tasks

3 Plan ahead

4 Delegate effectively

5 Reduce interruptions

6 Evaluate and improve

7 Here’s what else to consider

Business Administration

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How can you improve your team's time management?

1

2

3

4

5

6

7

1 Set SMART goals

2 Prioritize tasks

3 Plan ahead

4 Delegate effectively

5 Reduce interruptions

6 Evaluate and improve

7 Here’s what else to consider

Business Administration

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