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How can you improve communication with your manager?

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Communication is a vital skill for any IT professional, especially when it comes to your manager. Whether you want to share your ideas, report your progress, request feedback, or negotiate your promotion, you need to communicate clearly, effectively, and respectfully with your manager. But how can you improve your communication skills and build a trusting relationship with your manager? Here are some tips to help you.

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Kamal Singh Chauhan

CTO | Technology Consultant | Entrepreneur | Engineer | Technophile | Product | Data | Analytics | Cloud | Media…

1 Know your manager's style

Different managers have different preferences, expectations, and habits when it comes to communication. Some may like frequent updates, while others may prefer less interruption. Some may favor email, while others may opt for phone calls or video meetings. Some may be more formal, while others may be more casual. To improve your communication with your manager, you need to understand and adapt to their style. Observe how they communicate with you and others, ask them about their preferred methods and frequency of communication, and follow their lead.

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Kamal Singh Chauhan

CTO | Technology Consultant | Entrepreneur | Engineer | Technophile | Product | Data | Analytics | Cloud | Media Streaming | Traveller | Co-Founder at Nojoto
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Tech talk: Learn their lingo, like understanding movie quotes. No need to be fluent, just enough to bridge the gap. Show, not tell: Paint a picture, not just write a script. Demos, dashboards, anything visual wins! Why matters: Dig deeper than "what's wrong?". Find the hidden needs, not just bug reports. Feedback = friend: Don't fear criticism, embrace it. Show you're learning, like leveling up in a game. Be proactive, not reactive: Think ahead, solve problems, be a superhero without the cape. Remember, good communication is like a strong wifi signal - clear, reliable, and makes everyone connected!

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MS Mirza

Thrilled to embark on a new and refreshing journey in my career, working alongside Mr. Amjad Irshaidat, CHO, as part of a premium hotel brand in KSA
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Recognizing your manager's leadership style is crucial for fostering effective communication, collaboration, and overall success in your position. Cultivating a positive relationship with your manager requires not only adjusting to their style but also articulating your needs and contributions effectively.

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2 Be clear and concise

When you communicate with your manager, you want to convey your message in a clear and concise way. Avoid using jargon, acronyms, or technical terms that your manager may not understand. Explain the purpose, context, and outcome of your communication. Use simple and direct language, and avoid rambling or repeating yourself. Use bullet points, headings, or visuals to organize your information and highlight the main points. If you need to communicate complex or detailed information, consider using a document or a presentation instead of an email or a chat.

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MS Mirza

Thrilled to embark on a new and refreshing journey in my career, working alongside Mr. Amjad Irshaidat, CHO, as part of a premium hotel brand in KSA
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Agreed, Clear and concise communication is paramount in the workplace as it establishes a foundation for transparent interactions. When we articulate our thoughts and messages concisely, we minimize the chances of misunderstandings and promote a healthy working environment. This clarity not only facilitates effective collaboration but also contributes to the cultivation of trust among team members.

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3 Be proactive and respectful

Another way to improve your communication with your manager is to be proactive and respectful. Don't wait for your manager to initiate communication or remind you of deadlines. Take the initiative to update your manager on your projects, achievements, challenges, and goals. Anticipate their questions and concerns, and provide solutions or suggestions. Respect your manager's time and schedule, and avoid interrupting them or sending them unnecessary messages. If you need to communicate something urgent or important, make sure to use the appropriate channel and tone.

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MS Mirza

Thrilled to embark on a new and refreshing journey in my career, working alongside Mr. Amjad Irshaidat, CHO, as part of a premium hotel brand in KSA
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Being proactive and respectful in the workplace are essential qualities that contribute to a positive and effective professional environment. Proactivity involves taking initiative and anticipating needs or challenges before they arise. It means being forward-thinking and engaging in actions that prevent issues or capitalize on opportunities. Respect in the workplace is crucial for fostering a positive and collaborative atmosphere. It involves treating others with dignity, acknowledging their perspectives, and creating a culture of inclusivity. These two elements are important for establishing a workplace culture that promotes success, collaboration, and the well-being of its members.

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4 Seek feedback and input

Communication is a two-way street, and you can improve it by seeking feedback and input from your manager. Feedback can help you improve your performance, skills, and career development. Input can help you solve problems, make decisions, and generate ideas. To seek feedback and input from your manager, you need to be open-minded, curious, and humble. Ask specific and relevant questions, listen actively and attentively, and thank them for their time and guidance. Apply their feedback and input to your work, and show them the results.

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5 Build rapport and trust

Finally, you can improve your communication with your manager by building rapport and trust. Rapport is the connection and harmony that you have with your manager, based on mutual understanding and respect. Trust is the confidence and reliability that you have with your manager, based on honesty and integrity. To build rapport and trust with your manager, you need to be consistent, courteous, and cooperative. Show interest and appreciation for your manager, and acknowledge their contributions and achievements. Be transparent and accountable for your actions, and admit your mistakes and learn from them. Support your manager and their goals, and align your work with their vision and values.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you improve communication with your manager?

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1 Know your manager's style

2 Be clear and concise

3 Be proactive and respectful

4 Seek feedback and input

5 Build rapport and trust

6 Here’s what else to consider

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