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How can you identify when you need a break during facilitation?

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Facilitation is a skill that requires a lot of energy, focus, and creativity. You need to engage your participants, manage the group dynamics, and deliver the desired outcomes. But sometimes, you may feel overwhelmed, exhausted, or distracted by your own emotions or needs. How can you identify when you need a break during facilitation, and what can you do to recharge yourself and resume your role effectively? Here are some tips to help you.

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Maike Küper

Organisations- & Kulturentwicklerin, Agile Coach, Speakerin

1 Monitor your signals

One of the first steps to identify when you need a break is to pay attention to your own physical, mental, and emotional signals. These can include signs of stress, fatigue, boredom, frustration, or anxiety. For example, you may notice that you are sweating, breathing fast, feeling tense, losing concentration, or snapping at others. These signals can indicate that you are not in the best state to facilitate, and that you need to pause and take care of yourself.

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Jose Kiggundu

CEO @ AGID | Business Consultant, Leadership Coach, Team Building Coach, Legal Consultant, Life Coach
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You can also pay attention to your routine medical checkups. If there are variations, do not be too dismissive. Sometimes it’s easy to attribute these changes to other factors yet the body is beginning to give warning signs. If you do not have regular checkups, then find a way to monitor yourself! Without monitoring, you will be unable to tell when there are changes and only get to know when it’s too late.

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2 Use the ABC method

A useful tool to help you decide when and how to take a break is the ABC method, which stands for Awareness, Balance, and Choice. Awareness means being mindful of your signals and acknowledging how you feel. Balance means finding a way to restore your equilibrium and calm yourself down. Choice means deciding what action to take based on your situation and needs. For example, you may choose to take a short break, ask for help, delegate some tasks, or change the agenda.

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3 Plan ahead and be flexible

Another way to prevent or cope with the need for a break is to plan ahead and be flexible. Before you start facilitating, make sure you have prepared well, set clear expectations and boundaries, and have some backup options in case of emergencies or changes. During the facilitation, be ready to adapt and improvise if needed, and check in with yourself and your participants regularly. If you feel that you or the group need a break, don't hesitate to announce it and use the time wisely.

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4 Engage in self-care practices

Finally, one of the most important things you can do to identify and manage your need for a break is to engage in self-care practices. Self-care means taking care of your physical, mental, and emotional well-being, both before, during, and after the facilitation. Some examples of self-care practices are getting enough sleep, eating well, hydrating, exercising, meditating, journaling, or talking to someone you trust. By practicing self-care, you can boost your energy, resilience, and confidence as a facilitator.

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Maike Küper

Organisations- & Kulturentwicklerin, Agile Coach, Speakerin
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A big learning for me was that I can allow myself to take breaks away from the group. It's difficult, especially when you want to work on a client relationship, but it is a form of tough prioritization. That means that I stay in the room when others go out for coffee together, and that I frequently don't attend the evening event after a long day of facilitation - or at least not very long. I've learned that there is understanding and acceptance when you explain this. Especially as an introvert, I'll be a worse facilitator if I don't take a social break.

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Jose Kiggundu

CEO @ AGID | Business Consultant, Leadership Coach, Team Building Coach, Legal Consultant, Life Coach
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I have found self care to also mean doing something you enjoy and one that refreshes your soul. It’s not enough to rest and eat and sleep well, you need to discover what things you enjoy doing that just generate positive energy and give you milage for the next season. It could be reading a book, watching a nice movie, cycling in the dunes, camping, sitting by the river and enjoying the breeze. Find something that you enjoy ! That too is part of self care.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Jen Lewi

Career Strategist | Executive Coach | Writer | Facilitator | CEO at Design Your Next Step | On a Mission to Make Work "Work" for You & Your Team
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You need a break when the group needs a break. If you notice people fidgeting, checking their phones or staring blankly into space - it's time for everyone - including you - to take a break.

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How can you identify when you need a break during facilitation?

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5

1 Monitor your signals

2 Use the ABC method

3 Plan ahead and be flexible

4 Engage in self-care practices

5 Here’s what else to consider

Facilitation

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How can you identify when you need a break during facilitation?

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1 Monitor your signals

2 Use the ABC method

3 Plan ahead and be flexible

4 Engage in self-care practices

5 Here’s what else to consider

Facilitation

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