How can you help a team member who has taken on too many delegated tasks?

In general, the recommendation is not to reach this point, since the overload of work or responsibilities will not allow a free and optimal professional deployment of the team in the execution of the tasks. However, to deal with these scenarios, it is necessary to know at least the basics of the different specialties or areas of knowledge of our team. This will allow us to deal in a better way with the task overloads of our staff, dealing directly with them. and analyzing the best alternatives to continue with the main objective to be met, the execution of adequate supervision, always keeping continuous improvement in mind.

The use of different tools or alternatives for managing our work team will allow us to always have alternatives to properly manage our team. By evaluating the condition of the personnel, we will have a better visualization of the area in which they are working, prioritizing the necessary fields and activities, from which the data and information necessary to generate some type of product, document or database will be obtained. Once the staff is optimized, over time they will gain more confidence and will be able to perform other possible tasks with more mastery and capacity.

Regardless of the knowledge and experience that our team has, we must always have the ability and willingness to support, guide, congratulate and share across the entire spectrum of the work area, this will create a conducive and adequate work environment so that everyone can perform freely. and according to your situation. For those who are growing or still learning, it is essential, in our capacity, to generate confidence and freedom in their daily activities, also providing them with knowledge and advice from us, with this our team will do better work and performance in the specialties or areas in which they are in charge.

The ideal scenario is one in which every professional can function optimally within the scope of their functions, spaces and knowledge, continuous improvement will always be present to take it into account. However, it must be kept in mind at all times that the occupation of tasks, tasks, activities or functions involves time and disposition on the part of the team of professionals, which is why their delegation must be appropriate for their correct application.

Far from me to spark a religious debate but there is wisdom in the Saying: Give a man/woman/human a fish, you’ll feed him/her for a day. Teach a man/woman/human to fish, and you’ll feed him/her for life. There are easily identifiable reasons why this person got overburden, teach them time management skill that includes the Eisenhower Matrix, the Pomodoro technique, the smart use of AI, the one minute technique, the eat the frog technique, the 20/80 rule, teach them expectation management, teach them managing upward skills, learning to say no, any of these will be an improvement on their current situation. Recommend they read Covey’s 7 habit of highly effective people and put it in practice

Generally, every professional who is part of a supervision team or performs supervisory functions carries with them the experience and knowledge necessary to do so; however, different scenarios may occur in the field of supervision that involve maintaining coordination or working with external agents. to the immediate work environment, which could also mean work overload or generation of stress on a daily basis. In these cases we must provide the necessary support so that the supervisory team can carry out its functions in the best possible way, since it is inherent that, if this is the case, it is also very important to do it correctly or optimally.