How can you help employees read a room during presentations?

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Presentations are a common and important form of internal communication, but they can also be challenging and stressful. One of the skills that can make or break your presentation is the ability to read the room, that is, to understand and respond to the mood, interest, and feedback of your audience. Reading the room can help you adjust your tone, pace, content, and style to suit the situation and achieve your goals. In this article, you will learn some tips and techniques to help you and your employees read the room during presentations.

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1 Know your audience

Before you start your presentation, do some research on who will be attending and what they expect from you. What is their level of knowledge, interest, and authority on the topic? What are their needs, concerns, and preferences? How do they like to receive information and interact with the presenter? Knowing your audience can help you tailor your presentation to their expectations and avoid any potential pitfalls or misunderstandings.

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Amber O.

Youth Mentor | Dedicated Community Advocate | Experienced Program Coordinator | Culturally Grounded Therapist
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More than this though is the importance of knowing your material. Your objectives, and the purpose of which you are presenting to. There is nothing more enthralling than being inspired about something because the presenter is excited about something. Whatever that something may be. Regardless of the audience and who they are or why they have gathered. You are there to facilitate something and the most impact comes when you can create an enriching learning experience, confidently.

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2 Observe the cues

During your presentation, pay attention to the verbal and non-verbal cues that your audience is sending you. Are they nodding, smiling, or asking questions? Or are they frowning, yawning, or looking at their phones? These cues can indicate how engaged, interested, or satisfied they are with your presentation. You can also use open-ended questions, polls, or surveys to solicit feedback and check for understanding. Observe the cues and use them to guide your presentation.

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Amber O.

Youth Mentor | Dedicated Community Advocate | Experienced Program Coordinator | Culturally Grounded Therapist
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Sometimes we are tasked with presenting material that is dry at best. Bringing to life by inspiring and exciting those listening can seem a most impossible task. Then I remember that every once in a while a comedian can rise to fame through crowd work alone. Their stand-up routine may not be funny at all. Yet, their ability to play to their skills and engage those listening results in the people loving them. Your 'reading the room' is as, if not more important than what it is you are presenting in the first place. Breaking the ice, playing to perspectives, and tailoring your delivery to your crowd results in successful shows... and, dynamically balanced presentations too.

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3 Adapt your style

Based on the cues you observe, you may need to adapt your presentation style to keep your audience engaged and interested. For example, if you notice that your audience is bored or confused, you may need to simplify your language, use more examples or stories, or add some humor or emotion. If you notice that your audience is eager or curious, you may need to provide more details, evidence, or insights, or invite more participation or discussion. Adapt your style to match the mood and interest of your audience.

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4 Manage the challenges

Sometimes, you may encounter some challenges or difficulties during your presentation, such as technical issues, interruptions, disagreements, or hostile questions. These situations can disrupt your flow and affect your confidence and credibility. To manage these challenges, you need to stay calm, polite, and professional, and use appropriate strategies to resolve them. For example, you can acknowledge the issue, apologize if necessary, offer a solution, or move on to the next point. Manage the challenges and maintain your composure and control.

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5 Seek feedback

After your presentation, you can seek feedback from your audience or from other sources, such as colleagues, managers, or mentors. Feedback can help you evaluate your performance, identify your strengths and weaknesses, and learn from your experience. You can ask for feedback on specific aspects of your presentation, such as the content, structure, delivery, or impact. You can also use self-assessment tools, such as video recordings, notes, or ratings, to reflect on your presentation. Seek feedback and use it to improve your skills.

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6 Practice and improve

The best way to improve your ability to read the room during presentations is to practice and improve. You can practice your presentation skills in various settings and contexts, such as meetings, workshops, or webinars. You can also improve your skills by observing and learning from other presenters, such as your colleagues, managers, or mentors. You can also use online resources, such as courses, books, or podcasts, to learn more tips and techniques. Practice and improve and become a more effective and confident presenter.

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Amber O.

Youth Mentor | Dedicated Community Advocate | Experienced Program Coordinator | Culturally Grounded Therapist
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Yes to all the above, but where I have found the most success personally, is by practicing run-throughs. Set up your presentation while alone and practice again and again as if you were presenting for real. Time yourself. Make notes for revisions or inclusions of funny anecdotes. Magic mainly comes in real-time and when off the fly. Mark these down and add them in for future use. Then run through again and again until you've got a well-oiled machine of a presentation full of relevant communications. This is how I've found I am best able to continually improve.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you help employees read a room during presentations?

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3

4

5

6

7

1 Know your audience

2 Observe the cues

3 Adapt your style

4 Manage the challenges

5 Seek feedback

6 Practice and improve

7 Here’s what else to consider

Internal Communications

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How can you help employees read a room during presentations?

1

2

3

4

5

6

7

1 Know your audience

2 Observe the cues

3 Adapt your style

4 Manage the challenges

5 Seek feedback

6 Practice and improve

7 Here’s what else to consider

Internal Communications

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感谢您的反馈

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