How can you give amazing HR presentations?

1 Know your purpose

Before you start preparing your presentation, you need to define your purpose. What is the main goal of your presentation? What do you want your audience to learn, feel, or do after listening to you? Having a clear purpose will help you structure your content, choose the right tone, and tailor your presentation to your audience's needs and expectations.

2 Plan your content

Once you have your purpose, you need to plan your content. This means deciding what information to include, what to exclude, and how to organize it. A good way to plan your content is to use the PPT formula: Point, Proof, and Takeaway. For each point you make, provide some proof to back it up, such as data, examples, or stories. Then, summarize the main takeaway or implication for your audience. This will help you create a logical flow, avoid irrelevant details, and highlight the key messages.

3 Design your slides

Your slides are not your presentation, they are your visual aids. They should support your speech, not replace it. Consequently, it is essential to design your slides in a way that emphasizes your content instead of detracting from it. Some useful tips for designing your slides include utilizing a straightforward and consistent layout, selecting high-contrast colors and fonts, utilizing images, charts, and graphs to illustrate your points, using bullet points, keywords, and phrases instead of full sentences, using animations and transitions sparingly, and double-checking your spelling and grammar.

4 Practice your delivery

No matter how well-crafted your content and slides are, it won't make a difference if your delivery isn't up to par. To ensure you're delivering your presentation with confidence, clarity, and engagement, you should practice your delivery. Consider timing yourself and adjusting your content accordingly, recording yourself and reviewing your performance, getting feedback from someone you trust, working on your voice, body language, and eye contact, anticipating possible questions and objections, and preparing some notes or cues without reading from them.

5 Engage your audience

Giving an HR presentation can be challenging, especially when it comes to keeping your audience interested and involved. To ensure that your audience is listening, participating, and remembering what you said, start with a hook, such as a question, a story, a statistic, or a quote. Utilize humor, emotion, and storytelling to establish a connection with them. Ask questions, polls, or quizzes to stimulate their curiosity and get feedback. Use examples, cases, or scenarios that are relevant and relatable to them. Additionally, provide action steps, recommendations, or resources that they can use.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?