How can you frame a problem clearly and concisely?

As a consultant, naturally, I’m a fan of structured problem solving. Problem framing is following a series of steps to help you clearly understand what the problem you're solving is, what the components of the problem you're solving are , which components are the most important to pay attention to, and which analytic techniques to apply to solve the problem. The final steps of problem solving involves compiling all of the relevant information into a condensed statement that defines the problem, and then applying the applicable techniques to create a solution.

I like this - we in sales we use SCIPAB: Situation Complication Implication Problem Action Benefit We use it to frame a problem AND the solution so people can see what we are trying to articulate.

How to frame a problem? This is a core skill to break a seemingly complex, potentially vague problem into small bite-sized pieces, be clear about what's needed, and take relevant action. Frame the Problem. I use the classic McKinsey (S-C-Q-R) approach below: S - Situation - Where do we stand now, with key #s? C - Complication - What challenges exist, with key #s? Q - State Problem as Question - What problem must be solved based on S + C to give the required result? R - Resolution - What actions will deliver the result? Next... 1. Test Resolution - Analyse data to validate approach. 2. Take Actions - ONLY aligned with required result. 3. Measure/Evaluate Results - On track or not? 4. Adjust - Based on new information + interim results.

Too often defining or identifying a problem with possible solutions ends up being an individual decision. Stakeholders have more to contribute than most realize, and people like being asked how to address challenges. Respecting their expertise while not always obeying every solution they come up with, but proving respect for their contributions, is key. A team is more powerful than an individual, but that team needs an ultimate decision-maker. If the team is heard, the decision is generally accepted, regardless of if a team members get their way. Communicate openly about it and trust is added to the team dynamic.

From My past experience, it is extremely important to have concise details to understand total issue. The lack of or poor exchange of information is a Root Problem not totally identified and understood

Effectively framing a problem involves articulating it with precision, considering its context, and outlining the specific objectives. For instance, in the realm of supply chain optimization, a well-framed problem statement might be: "Identifying bottlenecks in the distribution network to streamline logistics, thereby reducing lead times by 15% over the next quarter, ultimately enhancing cost-efficiency and customer satisfaction”

Problem framing is important to identify the right problems/pain points faced by the customer. The entire solution depends on this very step which is directly linked to the value creation for the company by resolving the pain points and in turn with the financials of the project. Identifying it correctly can give you sense of validation of the impact the solution will have on the overall project for the customer.

In business, solving a problem is not as important as solving the right problem. Because creating the right solution to the right problem for your company or customers, is the surest way to ensure profit from your actions. If done often enough, misdiagnosing problems in a business could be financially fatal. is a vital first step in the design thinking principle. Framing or reframing a problem is a crucial process that you can not afford to skip. Problem framing is not problem solving. It is challenging preconceived assumptions and considering different perspectives to a problem. Understanding the problem correctly makes solving the problem easier.

Formuler un problème de manière claire et concise est essentiel pour garantir une compréhension précise et faciliter la recherche de solutions. Voici quelques étapes à suivre pour formuler un problème de manière efficace : - Identifiez le problème de base - Clarifiez l'impact du problème - Formulez le problème en une phrase ou deux - Utilisez un langage simple -Posez des questions spécifiques si nécessaire - Vérifiez la compréhension

I would like to add one thing that is extremely crucial for understanding and framing a problem, which also can save a lot of time. It’s finding the person or group of people who are actually facing the problem and talk to them. I have seen it many times that problems get passed up and down through multiple instances before they land on the desk of the person who is asked to develop a strategy to fix them. If you are that person, go back to the source, ask as many W questions as possible and really try to understand the full picture. And try to not only understand the picture from a process perspective but also how do the people involved feel? What are they struggling with on a daily basis? What is going well? It will work wonders ??

Back to basics: ask the fundamental questions. What is the current blocker? How did this blocker come to be? What historical events and political considerations contributed to this? Why is it hard to see a clear path forward (or, what are all the considerations to balance when forging that path)? You can work backwards from where you are now, or work "forwards" from a defined point in the past when things "started." Either way, you first have to build the full narrative, see the whole picture, and then decide which are the most pertinent parts. Take the parts that have had most influence over the situation, and thread them together to form the initial framing of your problem. Refine that framing by considering your audience (don't offend).

Reset your mind and deeply consider the perspective of those facing the issue. Question the validity of each point; take time. Refine your thoughts and ensure clarity for the intended audience. Avoid excessive jargon, be concise, and use a comfortable communication style. Continuous self-analysis is crucial for improvement in conveying problems effectively.

Conducting a through gap analysis is necessary to understand the road blocks. Once you conduct the gap assessment and draw up the problems, dive deeper into the reasons of it. If sales have reduced in recent times then what changed? if nothing changed of your product then is the market preferring some other product due to its traits? Are the price points not matching? Are you catering to the wrong audience altogether? Once you have the answer to these questions then from the root causes we will have a problem that we can effectively frame with the desired outcome

I like to use Design Thinking as a framework to find and frame the problem. And I also use the Complex Problems Canvas to deep dive on more complicated issues.

Crafting a problem statement is more than just writing; it's an art. It's about distilling complexity into clarity, transforming challenges into opportunities. When you begin with a 'how', 'what', or 'why', you're not just seeking answers – you're igniting curiosity and inviting collaboration. Remember, a well-defined problem is half-solved. Focus on what truly matters, set measurable goals, and be mindful of the impact on all stakeholders. Imagine reducing production time by 20% without compromising on quality or safety – that's the power of a precise problem statement. It's not just a question, but a beacon guiding you towards innovative solutions and unparalleled growth.

Clearly outline the core issues. Opt for clarity and simplicity. Trim unnecessary details. Employ straightforward language. Craft a distinctive and concise problem statement.

Effectively framing a problem involves a systematic approach that includes defining the issue with precision, specifying key details for context, avoiding unnecessary jargon to ensure accessibility, stating the desired resolution to focus efforts, providing concrete examples for better understanding, prioritizing information logically, using visuals like charts, and encouraging open communication through clarifying questions. Implementing these strategies facilitates clear, concise communication of problems, fostering an environment conducive to effective problem-solving discussions.

Problem statement should have clear problem and its possible solutions. Need to have clartity on mission and vision of the project

Problem statement always involves listening to key stakeholders and understand the problem description and subsequently, involves with identifying the legal facts findings, assessment, reports past case studies will provide clarity towards resolution or refinement of problem. Knowledge share and lesson learned always help better control for refinement and problem management.

Reflect on the problem from different perspectives. Question the validity of each identified issue. Allow time for careful consideration. Jot down refined thoughts for clarity. Assess if the statement is understandable to the intended audience. Adjust for context and background understanding. Avoid excessive jargon and verbosity. Seek feedback for further validation. Continuously analyze and improve your problem statement.

Clear problem framing involves concise yet comprehensive statements. For example, in supply chain disruptions, a robust problem statement might be: "Increased lead times due to logistical bottlenecks in raw material sourcing, causing production delays and affecting on-time deliveries." This framing identifies specific issues, their impact across operations, and highlights the urgency for corrective actions. Such detailed yet concise problem statements help streamline solutions and facilitate efficient resolution strategies.

Crafting a clear, concise problem statement is vital in consulting. As new data and feedback are incorporated, the statement evolves, mirroring fresh insights. It's essential to align this with client and stakeholder needs. A well-articulated problem statement guides consultants in defining, communicating, and resolving challenges effectively, paving the way for successful project outcomes.

This can also be iterative and collaborative with stakeholders having the ability to challenge or clarify the problem statement in the kickoff and then throughout the consulting initiative as more data is collected.

Framing a problem concisely involves articulating a clear problem statement, defining objectives, providing relevant context and constraints, utilizing questioning techniques for deeper understanding, incorporating visual aids to simplify complexity, communicating in accessible language, and emphasizing the problem's impact, thereby facilitating effective problem-solving and decision-making processes through a comprehensive and clear presentation of the issue and its significance.

Incorporate Different Perspectives: Consider how the problem is viewed by different stakeholders. This can provide a more rounded understanding of the problem. Set Objectives for Resolution: Define what a successful resolution would look like. What are the goals of addressing this problem? Be Concise: Keep the description brief and to the point. A concise problem statement is usually more effective in guiding the problem-solving process.

Acredito que na análise do problema devemos utilizar várias ideias de pessoas com pensamentos diferentes. Ou seja, para ter uma perspectiva positiva de mudan?a dependemos de diversidade!