How can you ensure everyone knows project goals when scheduling tasks?

1. Share updated Scope with your team. 2. Communicate with the project team and customer team together. Reason for this is it keeps all parties well informed regarding any changes to the project. 3. Tasks need to be assigned to different team members based on their strongest area of expertise. 4. Milestones/ Progress requires the PM to be realistic about how long the work will take and to consider the data as supplemental material. How long a milestone takes on paper verses in reality can be two very different things.

Thucydides writes,In order that the chances of war can be assessed.An intelligent assessment of the situation gives ground and strength to courage. First is to communicate with your team. As a team grows larger,communication is lost. Get feedback to know where each member of the team can fit in. You can do a simulation,assign roles and do some rehearsal before the main date. That way,you can easily get to see what needs to be done. Above all,be flexible in your approach.

To ensure everyone knows project goals when scheduling tasks, communicate effectively and regularly with your team. Clearly define and document the project goals and share them with all team members. Provide detailed instructions and set expectations for each task. Encourage open and transparent communication, while actively listening to your team's concerns and questions. Regularly review and discuss progress towards the goals to ensure alignment and understanding.

Providing a clear crystalized vision statement to your team transforms them to a state where they work as though they are the owner of the vision. It creates a consciousness in them and helps them do all that is necessary to achieve the stated goals. They can easily run with the vision when they understand it as well as the associated implication should the unplanned happened

Here is what I did when I was executing a tech social project in a secondary school. I communicated what the project is all about, who are those that are going to benefit from the project, and what we need to make the project successful. After I heard about their various contributions, we then assigned responsibilities to ourselves. Each team member constantly gives updates on our WhatsApp. And we meet once a week to review our project performances to see how we are doing and what we still need to do. With that, all team members have a sense of belonging #abrahamMaslow#hierarchyofneed and I don't need to force anyone to do the right and the project was successful. Learned that doing my PM Communication and Collaboration are vital

Clarity and Collaboration: The Cornerstones of Effective Project Scheduling Ensuring that everyone on your team understands project goals when scheduling tasks is crucial for the success of any project. Here’s how to achieve that through clarity and collaboration. Establish Clear Communication Channels : Transparent and consistent communication is key. Utilize tools like Slack, Microsoft Teams, or project management software to keep everyone updated. Regular check-ins and status meetings can help ensure that everyone is on the same page. Define and Document Objectives : Clearly defined and documented objectives serve as a reference point for the entire team. Create a project charter that outlines the goals, scope, and key milestones.

The best way to bring out the best from your team is to make them take ownership. Having the mindset of being responsible for the success or otherwise of the tasks prepares them for giving their best. The use of SMART goals and WBS gives them a clearer picture of what is expected of them

The SMART criteria provide a structured framework for defining project objectives. This approach increases the likelihood of successful project planning and execution.

Written SMART goal will help stakeholders to brainstorm around the allocated task & role and it helps to evaluate risk as well. So I recommend every project manager to convert project goals into SMART goals while deriving project schedule.

Most managers fail to involve their team members when deciding the project objectives. As a result, problems arise from the members at a later stage when they are unable to fulfill the objectives. Thus, involving the team members at this stage not only empowers them but also allows the manager to foresee the challenges in achieving the goal.

The best way to assign roles and assignments is to consider team members' skills, expertise, and preferences. Distribute tasks based on individuals' strengths, promote collaboration, and ensure that responsibilities align with each team member's role. Regularly communicate expectations and provide support to optimize overall team performance.

Absolutely, the RACI matrix and other project management tools are fantastic for defining roles and responsibilities, but they're just the start. Regular catch-ups with the team are incredibly important. Let’s face it, changes are bound to happen as we navigate through the project. Frequent touchpoints ensure that everyone is up-to-date with any shifts in direction, emerging issues, or risks. It's these conversations that help us adapt and stay on course, ensuring that our project tools are living documents that reflect the current state, not just our initial plans. Keeping that dialogue open is what really moves us from planning to performing.

S'appuyer sur les nouveaux outils collaboratifs (Teams, Sharepoint,...) en créant un support clair qui reprend les r?les, objectifs, attendus, niveaux de priorité et échéances souhaitées et le partager en fil rouge au groupe de travail à chaque CoPil.

When scheduling tasks, assign roles and responsibilities to team members based on their strengths, expertise, and availability. Clearly outline who is responsible for what tasks and establish clear lines of communication for updates, questions, and feedback. Utilize project management tools to organize tasks, track progress, and facilitate collaboration among team members. Regularly review and update the task schedule as needed to accommodate changes in priorities or deadlines. Encourage open communication and foster a collaborative team environment to ensure alignment with project goals throughout the duration of the project.

Schedules should not be too rigid. It's important to recognize that humans are not machines and their performance can be affected by various factors. Managers would need to revisit and adjust project schedules often based on changing realities.

Schedule tasks and milestones by breaking down the project into manageable phases, estimating the duration of each task, and identifying dependencies. Create a timeline with realistic deadlines, considering the critical path and potential risks. Regularly review and adjust the schedule as needed, keeping communication open among team members to address any challenges or changes promptly.

La planification des taches et des jalons se fait à travers l'élaboration d'un budget annuel. Un outil comme Microsoft Excel sera crucial à cette fin, d'après mon expérience.

A critical role of a supervisor or program manager is to support their team through any blockers and points of friction. A few examples include pop-up taskers, feature creep, and excessive perfectionism. Allowing a team to work quickly towards a minimum viable product and then iterating on that product to meet eaxh milestone requires disciplined focus. Maintaining clear priorities prevents distractions from derailing the team's work. The best way to focus on one thing is to give permission to delete, delegate, or delay another.

Some associates think that stakeholders are only external. I would add that every body who is involved in decision making to procure materials, resources or the like and every one in charge of getting some tasks done is also a stakeholder (customers that have to be kept happy and accountable).

An unpopular opinion about monitoring and controlling project progress might be that too much emphasis on detailed tracking can lead to micromanagement, potentially stifling creativity and innovation within the team. Balancing oversight with trust in the team's capabilities is essential for a healthy work environment.

Performance evaluation is key to ensuring continuous improvement in every organization, tasks and objectives. A well constructive feedback gives the recipient the deserves accolades and also bring out the areas for further improvement.

When providing negative feedback, it's worth using the coaching principle, such that it empowers the team members to think of a solution rather than blaming and discouraging them.

Preparing achievable indicators, outputs, outcomes and short-term impact and communicating them with the team, stakeholders and sponsors might be also helpful.

In addition to above all, we need to foster an environment where every team member / stakeholder feels comfortable to seek clarification & to provide feedback. Also regularly reinforcement of Defined vision by celebrating success or achievement.

Fostering healthy discussions and conversations is of utmost importance so that the team members are not merely competing with each other but understand that it is a collective productivity. Even failure to achieve the goals can be regarded as a learning opportunity for the team to deliver better in the future.

Faire preuve de bienveillance dans le management de projet en prenant en compte les difficultés que peuvent rencontrer les membres du groupe de travail. Le cas échéant, être capable de se remettre en question pour revoir les attendus et délais.

To ensure everyone knows project goals when scheduling tasks, communicate clearly, provide detailed documentation, hold regular meetings, and encourage open dialogue. Additionally, ensure alignment between individual tasks and overarching objectives, establish accountability measures, foster teamwork, and regularly review progress to maintain focus and adapt as needed. Consistent communication and transparency are key to ensuring everyone understands and works towards the project's goals.