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How can you ensure data privacy monitoring meets industry best practices?

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Data privacy monitoring is a vital process to ensure that your organization complies with relevant regulations, protects sensitive information, and maintains customer trust. However, data privacy monitoring can also be challenging, as it involves collecting, analyzing, and reporting on various types of data across different systems and platforms. How can you ensure that your data privacy monitoring meets industry best practices and delivers value to your business? Here are some tips to help you.

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Jean Bosco Fogham

Author|ASM|Sr Cyber Architect|MSSc|Phd IA|Mentor UMGC|CISA|PMP|CDMP|CISM|CISSP|Expert Splunk & Privacy Analyst III at…

1 Define your data privacy goals

Before you begin to monitor your data, it is essential to have a clear idea of what you wish to accomplish and how you will measure it. Data privacy goals can differ based on industry, size, and risk appetite, however, some common ones are reducing data breaches and incidents, enhancing data governance and quality, improving data security and compliance, increasing customer satisfaction and loyalty, and optimizing data usage and value. It is important to align your data privacy goals with your business objectives, stakeholder expectations, and regulatory requirements. Additionally, you should create key performance indicators (KPIs) and metrics to monitor your progress as well as evaluate your results.

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2 Choose the right data privacy tools

When monitoring your data, you need the right tools and technologies to collect, process, and report on it. Data privacy tools can range from spreadsheets and dashboards to sophisticated software and platforms. When choosing your data privacy tools, consider the scope and scale of your data sources and types, the complexity of your analysis and reporting, the compatibility with existing systems, the cost and maintenance, as well as the usability for your users. Evaluate your data privacy tools based on your needs, budget, and capabilities. Additionally, review and update them regularly to meet changing requirements and standards.

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3 Implement a data privacy framework

A data privacy framework is a set of policies, procedures, and controls that guide and govern your data privacy monitoring activities. It can help you define roles and responsibilities, establish principles and standards, identify and assess risks and opportunities, implement and enforce rules and regulations, monitor performance and compliance, as well as review and improve practices and outcomes. You should adopt a data privacy framework that suits your organization's culture, context, and objectives while also aligning it with the best practices and benchmarks of your industry and region.

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4 Educate and engage your data privacy team

Your data privacy team is essential for successful data privacy monitoring. This team should include data privacy officers and managers to oversee and coordinate activities, data analysts and engineers to collect and process data, security and compliance specialists to protect and validate data, owners and stewards to manage and maintain it, as well as users and consumers to access and utilize it. To ensure your team is effective, you should train and empower them, as well as communicate and collaborate with them to share goals, tools, and framework. Additionally, you should solicit their feedback and input.

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Christian Torp

Compliance Officer Associate & Crisis Control Officer | Risk Mitigation | Regulatory Compliance
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In my experience, educating and engaging the data privacy team is indeed paramount in achieving robust data privacy monitoring. A well-rounded team, comprising officers, analysts, engineers, specialists, managers, owners, stewards, users, and consumers, ensures a holistic approach. Training and empowering them are foundational steps. Regular communication and collaboration, fostering a shared understanding of goals and tools, are key. Actively seeking feedback and input from every team member not only enhances their involvement but also brings diverse perspectives, enriching the overall strategy. This approach not only aligns the team but also fortifies the organization’s data privacy framework, meeting industry best practices effectively.

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5 Report and act on your data privacy findings

The final step of your data privacy monitoring process is to report and act on your data privacy findings. Your findings may include data privacy insights and trends that reveal your strengths and weaknesses, as well as data privacy issues and gaps that indicate your problems and risks. You should present these findings to relevant stakeholders, such as senior management, customers, regulators, and auditors. Additionally, you should follow up by implementing your data privacy recommendations and actions in order to improve your data privacy performance and compliance.

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Jean Bosco Fogham

Author|ASM|Sr Cyber Architect|MSSc|Phd IA|Mentor UMGC|CISA|PMP|CDMP|CISM|CISSP|Expert Splunk & Privacy Analyst III at Peraton-Social Security Administration-Program Director for Cyber Semestrial Report - NGO PANACYBER.
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In my experience, data privacy is for utmost importance for any organization, and it matters to adopt an outstanding strategy to track and monitor all processes related privacy. Indeed, one of the best practices is to strategically plan PIA(Privacy Impact Analysis) and define appropriate resources based on people, technology and processes to monitor it continuously. In case of any impact denoted, then proceed to a gap analysis that involved stakeholders, regulators and auditors before making a determination of the appropriate recommendations, and resuming to the initial privacy well working status. Continuous Monitoring for data privacy should be enforced all the time within well structured organizations.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you ensure data privacy monitoring meets industry best practices?

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1 Define your data privacy goals

2 Choose the right data privacy tools

3 Implement a data privacy framework

4 Educate and engage your data privacy team

5 Report and act on your data privacy findings

6 Here’s what else to consider

Cybersecurity

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How can you ensure data privacy monitoring meets industry best practices?

1

2

3

4

5

6

1 Define your data privacy goals

2 Choose the right data privacy tools

3 Implement a data privacy framework

4 Educate and engage your data privacy team

5 Report and act on your data privacy findings

6 Here’s what else to consider

Cybersecurity

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