How can you ensure the audio visual team manages power supply during a live event?

1 Assess the power requirements

Before the event, you need to assess the power requirements of your AV equipment and compare them with the available power sources at the venue. You can use a power calculator tool or consult with an electrician to estimate the total wattage, voltage, amperage, and frequency of your equipment. You also need to check the type, location, and capacity of the power outlets, generators, or circuits at the venue. If there is a mismatch or a shortfall, you need to arrange for additional or alternative power sources, such as batteries, inverters, or transformers.

2 Plan the power distribution

Once you know the power requirements and sources, you need to plan how to distribute the power to your AV equipment. You need to use appropriate cables, extension cords, power strips, surge protectors, and adapters to connect your equipment to the power sources. You also need to avoid overloading the circuits, creating tripping hazards, or interfering with other devices. You can use a power distribution diagram or a floor plan to map out the power connections and layout. You also need to label the cables and outlets clearly and securely.

4 Communicate with the power team

Throughout the event, you need to communicate with the power team, which includes the venue staff, the electrician, the generator operator, and the AV technicians. You need to coordinate with them on the power setup, testing, troubleshooting, and maintenance. You also need to inform them of any changes, issues, or expectations regarding the power supply and the equipment. You need to use clear and consistent communication channels, such as radios, phones, or intercoms. You also need to follow the safety protocols and regulations of the venue and the power team.