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How can you effectively monitor and control building access?

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Building access is a crucial aspect of property management, as it affects the security, safety, and satisfaction of tenants, visitors, and staff. However, managing who can enter and exit a building, when, and how can be challenging, especially for large or complex properties. In this article, we will share some tips on how you can effectively monitor and control building access using different methods and technologies.

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Abu saleh shah mohammed niamutullah

Head of Security Banglalink( Veon) , former Chevron,Ericsson (Malaysia, Sri Lanka, Vietnam)

1 Identify your needs

The first step to monitor and control building access is to identify your needs and objectives. What are the risks and threats that you want to prevent or mitigate? Who are the authorized and unauthorized users of your building? What are the legal and regulatory requirements that you have to comply with? How do you balance security and convenience for your tenants and guests? How do you allocate your budget and resources for access control? Answering these questions will help you define your goals and criteria for choosing the best access control system for your property.

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Abu saleh shah mohammed niamutullah

Head of Security Banglalink( Veon) , former Chevron,Ericsson (Malaysia, Sri Lanka, Vietnam)
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Implementing an effective building access monitoring and control system involves a multifaceted approach. Start by employing access control technologies like keycards, biometrics, or passcodes for entry points. Implement a centralized system to manage permissions and track access logs. Surveillance cameras strategically placed can complement this, providing real-time monitoring and recording. Regularly review and update access privileges based on employee roles or changes in status. Conduct routine audits to ensure compliance and identify any vulnerabilities in the system. Additionally, having clear protocols for addressing breaches or unauthorized access is crucial for swift action and maintaining security.

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2 Choose an access control system

The next step is to choose an access control system that suits your needs and budget. There are different types of access control systems, such as key cards, codes, biometrics, or smart devices. Each system has its own advantages and disadvantages, depending on the level of security, convenience, scalability, and integration that you want. For example, key cards are easy to use and distribute, but they can be lost, stolen, or copied. Biometrics are more secure and personalized, but they can be expensive and prone to errors. Smart devices are convenient and flexible, but they depend on internet connectivity and software updates. You should compare the features, costs, and benefits of each system and select the one that meets your expectations and standards.

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3 Implement and maintain the system

The third step is to implement and maintain the access control system that you have chosen. This involves installing the hardware and software, configuring the settings, assigning the permissions, training the users, and testing the functionality. You should also monitor the performance and usage of the system, troubleshoot any issues, and update the system as needed. You should also establish policies and procedures for managing the access control system, such as how to issue, revoke, or change access rights, how to report and respond to incidents, and how to audit and review the system.

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4 Communicate and educate

The fourth step is to communicate and educate your tenants, visitors, and staff about the access control system and its rules. You should inform them about the purpose, benefits, and expectations of the system, as well as their roles and responsibilities. You should also provide them with clear and easy instructions on how to use the system, as well as feedback and support. You should also encourage them to report any problems or suggestions that they have with the system. By communicating and educating your users, you can increase their awareness, compliance, and satisfaction with the access control system.

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5 Evaluate and improve

The final step is to evaluate and improve the access control system and its outcomes. You should measure the effectiveness and efficiency of the system, as well as the satisfaction and feedback of the users. You should also identify the strengths and weaknesses of the system, as well as the opportunities and threats that it faces. You should then use the data and insights that you have gathered to make adjustments and improvements to the system, as well as to set new goals and objectives. By evaluating and improving the access control system, you can ensure that it meets your current and future needs and challenges.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Abu saleh shah mohammed niamutullah

Head of Security Banglalink( Veon) , former Chevron,Ericsson (Malaysia, Sri Lanka, Vietnam)
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Effectively monitoring and controlling building access involves a multifaceted approach. Begin by implementing a tiered access control system that tailors permissions based on individuals' roles. Utilize physical barriers such as keycard systems or biometric scanners at entry points to restrict unauthorized entry. Implement robust surveillance systems to monitor access points in real-time, complemented by trained security personnel to respond swiftly to any anomalies. Regularly review access permissions, updating them to align with current organizational roles, and conduct routine audits to identify and address any vulnerabilities in the system.

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How can you effectively monitor and control building access?

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4

5

6

1 Identify your needs

2 Choose an access control system

3 Implement and maintain the system

4 Communicate and educate

5 Evaluate and improve

6 Here’s what else to consider

Property Management

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How can you effectively monitor and control building access?

1

2

3

4

5

6

1 Identify your needs

2 Choose an access control system

3 Implement and maintain the system

4 Communicate and educate

5 Evaluate and improve

6 Here’s what else to consider

Property Management

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