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How can you effectively manage deadlines when facing unexpected changes?

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Managing deadlines is a crucial skill for any IT manager, especially when unexpected changes occur. Whether it's a new requirement, a technical issue, a stakeholder request, or a team conflict, you need to be able to adapt and deliver on time without compromising quality or scope. How can you do that? Here are some tips to help you manage deadlines effectively when facing unexpected changes.

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
Rouzbeh Beikpour

Founder of Roulium | IT & Digital Marketing Leader | Transforming Businesses with Scalable Solutions
Farahmand Ariashokooh

??????????, ?????????????? & ?????? at ??????.???? ? IT Management Consultant ? Full-Stack Developer

1 Assess the impact

The first thing you need to do when an unexpected change occurs is to assess its impact on the project. How does it affect the scope, budget, timeline, quality, and resources? How does it align with the project goals and priorities? How does it affect the dependencies and risks? You need to gather as much information as possible and communicate with the relevant stakeholders to understand the rationale and expectations behind the change. You also need to evaluate the feasibility and value of the change and weigh the pros and cons.

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
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évaluer l’impact financier, c’est aussi être capable d’appréhender et de chiffrer des potentiels gains liés aux changements comme une opportunité. C’est aussi évaluer l’impact et le coup psychologique des protagonistes afin de les accompagner vers une résilience productive et créatrice Rassurer et sécuriser les collaborateurs afin de favoriser une écologie psychologique et faire de cet inattendu un levier positif d’évolution

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2 Negotiate the trade-offs

Once you have assessed the impact of the change, you need to negotiate the trade-offs with the stakeholders. You can't always accommodate every change without compromising something else. You need to use the project management triangle as a guide and determine what can be adjusted to make room for the change. For example, if the change increases the scope, you may need to extend the timeline, reduce the quality, or request more resources. You need to explain the implications and consequences of each option and reach a mutual agreement on the best solution.

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Rouzbeh Beikpour

Founder of Roulium | IT & Digital Marketing Leader | Transforming Businesses with Scalable Solutions
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Negotiating trade-offs while managing deadlines in the face of unexpected changes involves balancing various factors to achieve the best possible outcome.

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
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écouter et évaluer le co?t du changement inattendu auprès des parties prenantes L’objectif le présenter comme une nouvelle perspective qui s’adapte aux besoins revisites de chaque protagonistes. L’accord se ferait sur la base de nouveaux points communs d’évolution qui permettront une plus value In envisagée jusque là !

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3 Update the plan

After you have negotiated the trade-offs, you need to update the project plan accordingly. You need to revise the scope, schedule, budget, quality, and resource plans and document the change and its rationale. You also need to update the risk register and contingency plans and identify any new issues or opportunities. You need to ensure that the updated plan is realistic, achievable, and aligned with the project goals and stakeholder expectations.

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Rouzbeh Beikpour

Founder of Roulium | IT & Digital Marketing Leader | Transforming Businesses with Scalable Solutions
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Updating a plan in response to unexpected changes and negotiated trade-offs involves several key steps. You can effectively update your plan to manage deadlines amidst unexpected changes, ensuring that your project remains on track and adapts to the evolving circumstances.

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
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Parlons plut?t de plan réaliste adapté aux exigences terrain. Le changement vient répondre à l évolution d’opportunités marchés. Ce plan sera revu en terme timing, finances et co?t humain Un Brain storming rapide des équipes terrain permettra de définir une nouvelle mind map réaliste et réalisable selon les nouveaux attendus

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4 Communicate the change

Updating the plan is not enough; you also need to communicate the change to everyone involved in the project. You need to inform the team members, sponsors, clients, vendors, and other stakeholders about the change and its impact on the project. You need to explain why the change is necessary, how it affects the project objectives and deliverables, and what actions are required from them. You need to use clear, concise, and consistent messages and channels and solicit feedback and confirmation.

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
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à chaque collaborateurs son canal. Toutefois, une réunion de l’ensemble des protagonistes est intéressant car elle repose le cap, le sens du projet revisité et fédérera tous le monde autour du nouveau projet commun L’information, ensuite pourra ciblée et descendante selon les taches de chacun Une réunion finale regroupant tous les acteurs permettra d’évaluer l’évolution et la satisfaction de la réussite collaborative

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5 Monitor and control

Finally, you need to monitor and control the project performance and progress after the change. You need to track the actual results against the updated plan and measure the variance and deviation. You need to report the status and issues regularly and transparently and escalate any problems or risks that may jeopardize the project. You also need to control the scope and prevent any further changes that are not approved or justified.

Managing deadlines when facing unexpected changes can be challenging, but not impossible. By following these tips, you can adapt and deliver on time while maintaining quality and scope.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Fatiha Milan

Formatrice Free lance, experte en soin. Thérapeute gestion des émotions. Cadre et infirmière expérimentée.
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Le facteur humain et la gestion de la frustration de chacun dans un fonctionnement d’équipe avec des dead line rapide! Rassurer. Prendre en charge les peurs et les doutes de chacun par l’intelligence collective et collaborative

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Farahmand Ariashokooh

??????????, ?????????????? & ?????? at ??????.???? ? IT Management Consultant ? Full-Stack Developer
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Many project managers turn to the Eisenhower Matrix to help them prioritize. - Do: These are your most important and urgent tasks that should be completed ASAP. - Decide: These tasks are important but not too urgent, meaning you should schedule a time to complete them soon. - Delegate: These tasks are very urgent but of lesser importance to you. Delegate them to another team member who either has more time or is better suited for the job. - Delete: These are tasks you should eliminate from your to-do list as they are not urgent or important. Completing them is not necessary and will take valuable time away from your more pressing tasks.

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How can you effectively manage deadlines when facing unexpected changes?

1

2

3

4

5

6

1 Assess the impact

2 Negotiate the trade-offs

3 Update the plan

4 Communicate the change

5 Monitor and control

6 Here’s what else to consider

IT Management

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How can you effectively manage deadlines when facing unexpected changes?

1

2

3

4

5

6

1 Assess the impact

2 Negotiate the trade-offs

3 Update the plan

4 Communicate the change

5 Monitor and control

6 Here’s what else to consider

IT Management

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感谢您的反馈

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