登录查看更多内容

How can you effectively invoice for retainer-based services?

由人工智能和领英社区提供技术支持

If you are an administrative assistant who offers retainer-based services, you know how important it is to invoice your clients accurately and efficiently. Retainer-based services are those that you provide on a regular or recurring basis, such as bookkeeping, data entry, or email management. Invoicing for retainer-based services can be challenging, especially if you have multiple clients with different rates, hours, and expectations. In this article, we will share some tips on how to effectively invoice for retainer-based services and avoid common pitfalls.

此文章中的业界达人

由社区从 4 条内容中精选。了解更多

Pamilerin Fagbamigbe

Accountant | Financial Analyst | Financial Modeling and Performance Strategist | Budgeting Analyst, and Compliance
Perpetual Badejo (ACA, ACTI, FMVA?)

Bsc. Accounting(1st Class Hons??) | Tax Expert | Financial Analyst - Fintech | Linkedin Visibility Coach - Helped over…

1 Choose the right invoicing software

When invoicing for retainer-based services, it is important to choose the right invoicing software that suits your needs and preferences. Such software can help you create, send, track, and manage your invoices with ease, as well as automate tasks like sending reminders, calculating taxes, and generating reports. When choosing an invoicing software, make sure to look for features such as customization, integration with other tools you use, security measures like encryption and backups, and customer service support. Customization should allow you to add your logo, colors, fonts and any details or terms you want to include. Integration should enable you to link your invoicing software with other tools such as accounting software, calendar or project management system. Security should protect both your data and clients’ information. Finally, customer service support should be available in case of any issues or questions.

添加您的观点

2 Set clear expectations with your clients

Another key step to invoice for retainer-based services is to set clear expectations with your clients before you start working with them. You should have a written agreement that outlines the scope, duration, and frequency of your services, as well as the payment terms, methods, and deadlines. You should also communicate with your clients regularly and update them on your progress, achievements, and challenges. This way, you can avoid any misunderstandings, disputes, or delays in payment.

添加您的观点

Perpetual Badejo (ACA, ACTI, FMVA?)

Bsc. Accounting(1st Class Hons??) | Tax Expert | Financial Analyst - Fintech | Linkedin Visibility Coach - Helped over 1k people | Tutor | Emerging Finance Leader 2024?? | #6 Top 10 Nigeria Linkedin Female - Favikon
举报内容
Setting clear expectation is key, especially on when to expect payments. When someone renders service to you, they would appreciate if they can be certain as to when the income would come in to also help them plan their cashflow. Inconsistency and lack of clear expectations might lead to frustration from both parties.

已翻译

赞

3 Track your time and expenses

A crucial step to invoice for retainer-based services is to track your time and expenses accurately and consistently. You should use a reliable time-tracking tool that records the hours and minutes that you spend on each task or project. You should also keep track of any expenses that you incur on behalf of your clients, such as software subscriptions, travel costs, or supplies. You should document your time and expenses with receipts, invoices, or screenshots, and attach them to your invoices as proof.

添加您的观点

Perpetual Badejo (ACA, ACTI, FMVA?)

Bsc. Accounting(1st Class Hons??) | Tax Expert | Financial Analyst - Fintech | Linkedin Visibility Coach - Helped over 1k people | Tutor | Emerging Finance Leader 2024?? | #6 Top 10 Nigeria Linkedin Female - Favikon
举报内容
Tracking the time is a very important step towards correct invoicing. Since the invoice amount is usually based on the number of hours work and the rates agreed per hour, then it’s super important that the timing is properly tracked so that the company does not end up paying more than they should. All timing should be backed with good evidences that should also be reviewed by a second person to vouch the accuracy.

已翻译

赞

4 Invoice promptly and professionally

The final step to invoice for retainer-based services is to invoice promptly and professionally. You should invoice your clients according to the schedule that you agreed on, whether it is weekly, monthly, or quarterly. You should also invoice your clients as soon as possible after you complete your services, so that you can get paid faster and maintain a positive cash flow. You should also invoice your clients professionally, by using a clear and polite tone, a simple and readable format, and a courteous and respectful message.

Invoicing for retainer-based services can be a rewarding and profitable way to offer your administrative assistance skills. By following these tips, you can invoice your clients effectively and efficiently, and ensure that you get paid on time and in full.

添加您的观点

Perpetual Badejo (ACA, ACTI, FMVA?)

Bsc. Accounting(1st Class Hons??) | Tax Expert | Financial Analyst - Fintech | Linkedin Visibility Coach - Helped over 1k people | Tutor | Emerging Finance Leader 2024?? | #6 Top 10 Nigeria Linkedin Female - Favikon
举报内容
Sending an invoice immediately after the job is completed would assist in making any reconciliation possible as the details of the job are still fresh in everybody’s mind. But when you delay your invoices and there are issue it’s usually so hard to reconcile because sometimes the facts surrounding the issue might not be easily available because of lapse of time.

已翻译

赞

5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Pamilerin Fagbamigbe

Accountant | Financial Analyst | Financial Modeling and Performance Strategist | Budgeting Analyst, and Compliance
举报内容
When invoicing for retainer-based services, clearly outline the terms and conditions in the invoice. Specify the retainer amount, payment schedule, and the scope of services covered. Include your contact information, a unique invoice number, and payment instructions. Make sure to communicate expectations upfront and provide a detailed breakdown of services rendered.

已翻译

赞

Administrative Assistance

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How can you effectively invoice for retainer-based services?

1

2

3

4

5

1 Choose the right invoicing software

2 Set clear expectations with your clients

3 Track your time and expenses

4 Invoice promptly and professionally

5 Here’s what else to consider

Administrative Assistance

给文章评分

感谢您的反馈

更多Administrative Assistance相关文章

更多相关阅读内容

How can you effectively invoice for retainer-based services?

1

2

3

4

5

1 Choose the right invoicing software

2 Set clear expectations with your clients

3 Track your time and expenses

4 Invoice promptly and professionally

5 Here’s what else to consider

Administrative Assistance

给文章评分

感谢您的反馈

查看其他技能