登录查看更多内容

How can you effectively allocate resources to meet stakeholders' changing needs?

由人工智能和领英社区提供技术支持

As a program manager, you are responsible for managing the resources of your program, such as time, money, people, equipment, and materials. However, these resources are often limited, uncertain, or dynamic, and you need to balance them with the changing needs and expectations of your stakeholders, such as sponsors, customers, users, partners, and team members. How can you effectively allocate resources to meet stakeholders' changing needs? Here are some tips to help you plan, monitor, and adjust your resource allocation throughout your program.

此文章中的业界达人

由社区从 9 条内容中精选。了解更多

Amit Mahajan

Empowering Teams & Delivering Innovation | Engineering Leader with a Passion for Growth | Product & Project Success |…

1 个答复
Mayuresh Ramugade

(PMP)? | (CAPM)? | Lean Six Sigma MBB | Certified ScrumMaster?

1 Understand your program scope and objectives

Before you allocate any resources, you need to have a clear and realistic understanding of your program scope and objectives. What are the outcomes and benefits that your program aims to deliver? What are the key deliverables and milestones that you need to produce? What are the dependencies and risks that you need to consider? How do you measure and report your progress and performance? By defining your program scope and objectives, you can identify the minimum and optimal resources that you need to achieve them, as well as the trade-offs and constraints that you may face.

添加您的观点

Amit Mahajan

Empowering Teams & Delivering Innovation | Engineering Leader with a Passion for Growth | Product & Project Success | Entrepreneur | PMP
举报内容
To be able to effectively allocate and utilize the resources in your program, we must be able to understand and assess 1) Mission and vision of the program should be in alignment with the organization 2) Goals and objectives 3) Outcomes and ROI 4) Key deliverables, milestones and roadmap 5) Risks, quality parameters, dependencies and constraints

已翻译

赞
Mayuresh Ramugade

(PMP)? | (CAPM)? | Lean Six Sigma MBB | Certified ScrumMaster?
举报内容
-> Start by gaining a thorough understanding of your program's scope, encompassing its goals, deliverables, timelines, and dependencies. Review relevant documentation, such as the project charter or scope statement, to ensure alignment with stakeholders' expectations. -> Prioritize program objectives based on their alignment with stakeholder needs and strategic goals. Identify high-priority objectives requiring immediate attention and resource allocation to address critical stakeholder requirements. -> Engage with key stakeholders to identify their evolving needs and priorities throughout the program lifecycle. Conduct regular meetings, surveys, or interviews to gather feedback and insights on changing requirements and expectations.

已翻译

赞
Bharat V.

Strategic Transformation Leader | Senior Project Manager | Expert in Agile, SDLC & Cross-Functional Collaboration | Driving Business & Technological Excellence | Mentor & Innovator in Digital Transformation
举报内容
To effectively meet stakeholders' evolving resource allocation needs, regularly review project requirements and prioritize tasks according to urgency or importance. Keep open communication channels open with all stakeholders to understand changing expectations, utilize resource management tools to allocate efficiently while maximizing utilization, implement agile methodologies for quick adaptation to change quickly, reallocate resources quickly as necessary and continuously monitor these plans to fulfill stakeholders' expectations.

已翻译

赞
Dennis W. Wachira, MSC, PMP?, MSP ?

Project Management specialist - Construction | PMP? Certified | Construction, Infrastructure & Engineering management | Cross-functional project collaboration |
举报内容
To effectively allocate resources for changing stakeholder needs, understand their priorities and adjust resource allocation accordingly. Use a flexible approach, regularly review resource utilization, and reallocate as needed. Foster open communication with stakeholders to anticipate changes. Remember, proactive and adaptive resource management is key to meeting changing needs.

已翻译

赞
Radito Maulana Putra M.B.A, M.M, PMP?, PRINCE2?, CSM?, ITIL?, PMO-CP?

CTO | Director | Head of PMO | ICT | Tech | Digital | Leading Global Organization in Program Management Role ($3B in values to date)
举报内容
Effectively allocate resources in telco/ICT by regularly assessing stakeholder needs, prioritizing tasks, employing flexible resource management tools, fostering cross-functional collaboration, leveraging automation, and maintaining open communication to promptly adjust allocations based on changing requirements.

已翻译

赞

加载更多内容

2 Identify and prioritize your stakeholders' needs

Your stakeholders are the people who have an interest or influence in your program, and they may have different or conflicting needs and expectations. For example, your sponsor may want to reduce the program cost, your customer may want to increase the program scope, your user may want to improve the program quality, your partner may want to align the program schedule, and your team member may want to enhance the program experience. To effectively allocate resources, you need to identify and prioritize your stakeholders' needs, and communicate with them regularly and transparently. You can use tools such as stakeholder analysis, stakeholder mapping, and stakeholder engagement plan to help you understand and manage your stakeholders' needs.

添加您的观点

Amit Mahajan

Empowering Teams & Delivering Innovation | Engineering Leader with a Passion for Growth | Product & Project Success | Entrepreneur | PMP
举报内容
Each set of stakeholders has a distinct and different set of requirements, goals, objectives, and desired outcomes. It is important to understand, aggregate, evaluate, prioritize, and agree on those with the stakeholders. What is fascinating is the array of conflicting needs the stakeholders may have. Since there are always constraints in terms of the resources available to any program, we need to be able to identify and prioritize the requirements . We must ensure that different types of stakeholders have different roles to play in the program and the manner in which they can contribute to its success.

已翻译

赞

3 Create and update your resource management plan

A resource management plan is a document that describes how you will acquire, assign, utilize, and control the resources of your program. It includes information such as the types and quantities of resources that you need, the sources and availability of resources that you have, the roles and responsibilities of resources that you assign, the methods and tools that you use to allocate and optimize resources, and the processes and metrics that you follow to monitor and adjust resources. You should create your resource management plan at the beginning of your program, and update it regularly as your program evolves and your stakeholders' needs change.

添加您的观点

Amit Mahajan

Empowering Teams & Delivering Innovation | Engineering Leader with a Passion for Growth | Product & Project Success | Entrepreneur | PMP
举报内容
Programs execute under constraints, and resource management becomes the key driver for their success. The resource management plan provides information on the type, quantity, availability (time), skill, and competence levels of the resources, which can be used to ensure they are allocated in the best possible manner. The resource plan, in conjunction with schedule management, provides us with insights as to resource constraints, utilization levels, availability, and dependency management. Resource smoothing and fast tracking can help us optimize the allocation of resources. The plan must be updated regularly at different stages of the program execution to adopt to business dynamics and stakeholder needs.

已翻译

赞
Mihir Gajera, MSc

Project Coordinator | Business Analyst | SQL | Python | Project Manager | Architect
举报内容
Effectively allocating resources to meet stakeholders' changing needs starts with a robust resource management plan. This plan should outline the types and quantities of resources required, their sources and availability, roles and responsibilities, and allocation methods. Importantly, it should also detail the tools and metrics used for optimizing and monitoring these resources. Starting this plan early in the program and updating it regularly as conditions and stakeholder needs evolve is crucial. Regular updates allow you to stay responsive and flexible, adjusting resource allocations to effectively support the dynamic environment and ensure your program continues to align with stakeholder expectations and program goals.

已翻译

赞

4 Use software and tools to support your resource allocation

Resource allocation can be a complex and challenging task, especially when you have multiple projects, tasks, and resources within your program. Fortunately, there are software and tools that can help you simplify and automate your resource allocation. For example, you can use project management software to create and manage your program schedule, budget, and scope, and to track and report your resource utilization and performance. You can also use resource management software to visualize and optimize your resource allocation, and to identify and resolve resource conflicts and gaps. Additionally, you can use collaboration tools to communicate and coordinate with your resources and stakeholders, and to share and update your resource information.

添加您的观点

5 Be flexible and agile in your resource allocation

Resource allocation is not a one-time or fixed activity, but a continuous and dynamic process that requires you to adapt and respond to the changing needs and situations of your program and your stakeholders. Therefore, you need to be flexible and agile in your resource allocation, and be ready to make adjustments and trade-offs when necessary. You can use techniques such as agile resource management, rolling wave planning, and resource leveling and smoothing to help you allocate resources in an iterative and incremental way, and to balance the demand and supply of resources. You can also use feedback loops, change management, and risk management to help you capture and address the changes and uncertainties that may affect your resource allocation.

添加您的观点

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Program Management

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How can you effectively allocate resources to meet stakeholders' changing needs?

1

2

3

4

5

6

1 Understand your program scope and objectives

2 Identify and prioritize your stakeholders' needs

3 Create and update your resource management plan

4 Use software and tools to support your resource allocation

5 Be flexible and agile in your resource allocation

6 Here’s what else to consider

Program Management

给文章评分

感谢您的反馈

更多Program Management相关文章

更多相关阅读内容

How can you effectively allocate resources to meet stakeholders' changing needs?

1

2

3

4

5

6

1 Understand your program scope and objectives

2 Identify and prioritize your stakeholders' needs

3 Create and update your resource management plan

4 Use software and tools to support your resource allocation

5 Be flexible and agile in your resource allocation

6 Here’s what else to consider

Program Management

给文章评分

感谢您的反馈

查看其他技能