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How can you design a workspace for employees of different heights?

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If you work in an office with employees of different heights, you know how challenging it can be to design a workspace that suits everyone's needs. A poorly designed workspace can cause discomfort, pain, and reduced productivity for your staff. How can you create a workspace that is ergonomic, flexible, and inclusive for employees of different heights? Here are some tips to help you.

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Aaron Hadley

National Sales Manager at ACCO New Zealand

1 Adjust the desk height

One of the most important factors in designing a workspace for employees of different heights is the desk height. Ideally, the desk height should match the elbow height of the user, so that they can type and write comfortably without straining their wrists, arms, or shoulders. However, not everyone has the same elbow height, so you need to provide options for adjusting the desk height. You can use adjustable desks that can be raised or lowered manually or electronically, or you can provide desk risers or blocks that can be added or removed as needed. You can also encourage your employees to switch between sitting and standing throughout the day, which can improve their posture, blood circulation, and energy levels.

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Nishtha Bali

Workplace Strategy . Future of Work . Inclusive Design
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The use of height-adjusting desks is a versatile solution for accommodating individuals of varying heights in the workplace. These desks offer flexibility, allowing employees to customize their workspace for ergonomic comfort, which can boost productivity and reduce discomfort. By providing an inclusive environment that caters to diverse needs, organizations promote both employee well-being and overall efficiency. Height-adjustable desks are a practical investment in the modern workplace.

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2 Choose the right chair

Another key factor in designing a workspace for employees of different heights is the chair. The chair should support the user's back, neck, and hips, and allow them to adjust the seat height, depth, and tilt, as well as the armrests and lumbar support. The chair should also have a five-point base for stability and casters for mobility. You can either provide a variety of chairs that suit different preferences and body types, or you can invest in ergonomic chairs that can be customized for each user. You can also provide footrests, cushions, or pillows for extra comfort and support.

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Nishtha Bali

Workplace Strategy . Future of Work . Inclusive Design
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Employing ergonomic seating is a smart approach to cater to individuals of all heights in the workplace. These chairs are designed to offer adjustable features that can be tailored to the unique needs of each user, promoting optimal comfort and posture. By investing in ergonomic seating, organizations demonstrate their commitment to employee well-being, reducing the risk of discomfort and enhancing productivity for all members of the team. Accommodating diverse heights with such seating fosters a more inclusive and efficient workspace.

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Aaron Hadley

National Sales Manager at ACCO New Zealand
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Very important to add in a footrest, but just any footrest a Kensington SmartFit Footrest. This allows better blood flow to your feet.

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3 Optimize the monitor position

The position of the monitor can also affect the comfort and productivity of your employees of different heights. The monitor should be at eye level or slightly below, so that the user does not have to tilt their head up or down to see the screen. The monitor should also be at arm's length away, so that the user does not have to squint or lean forward to read the text. You can use monitor arms, stands, or mounts to adjust the height, angle, and distance of the monitor. You can also provide anti-glare screens, blue light filters, or eye drops to reduce eye strain and fatigue.

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Aaron Hadley

National Sales Manager at ACCO New Zealand
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Take all the guess work away from having your monitors at the right height. Highly recommend using Kensington Smartfit Monitor Stands or Arms. By simply knowing what colour your hand size is you will be able to accurately set your monitors.

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Nishtha Bali

Workplace Strategy . Future of Work . Inclusive Design
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Utilizing adjustable monitor arms is a practical solution for accommodating individuals of varying heights in the workplace. These arms provide the flexibility to position monitors at the ideal eye level, promoting ergonomic comfort and reducing strain. By embracing this technology, organizations can create a workspace that caters to the needs of all employees, enhancing their well-being and productivity. The use of adjustable monitor arms ensures a more inclusive and adaptable work environment.

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4 Consider the lighting and temperature

The lighting and temperature of the workspace can also influence the well-being and performance of your employees of different heights. The lighting should be bright enough to avoid shadows and glare, but not too bright to cause headaches or eye irritation. You can use natural light, task lighting, or ambient lighting to create a balanced and pleasant environment. You can also use blinds, curtains, or shades to control the amount of sunlight and heat that enters the workspace. The temperature should be comfortable and consistent for all your employees, without causing them to feel too hot or cold. You can use thermostats, fans, heaters, or air conditioners to regulate the temperature. You can also provide blankets, sweaters, or jackets for extra warmth.

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5 Involve your employees in the process

The best way to design a workspace for employees of different heights is to involve them in the process. You can ask for their feedback, preferences, and suggestions, and try to accommodate them as much as possible. You can also educate them on the benefits of ergonomics and how to adjust their workspace to fit their needs. You can also provide them with resources, tools, and training on how to use their workspace safely and effectively. By involving your employees in the process, you can create a workspace that is not only ergonomic, but also engaging, empowering, and satisfying for them.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you design a workspace for employees of different heights?

1

2

3

4

5

6

1 Adjust the desk height

2 Choose the right chair

3 Optimize the monitor position

4 Consider the lighting and temperature

5 Involve your employees in the process

6 Here’s what else to consider

Workplace Design

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How can you design a workspace for employees of different heights?

1

2

3

4

5

6

1 Adjust the desk height

2 Choose the right chair

3 Optimize the monitor position

4 Consider the lighting and temperature

5 Involve your employees in the process

6 Here’s what else to consider

Workplace Design

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