登录查看更多内容

How can you customize your meeting to maximize your team's engagement?

由人工智能和领英社区提供技术支持

Meetings are essential for collaboration, communication, and decision-making, but they can also be boring, unproductive, and frustrating if not planned and executed well. How can you customize your meeting to maximize your team's engagement and make the most of your time together? Here are some tips to help you design and deliver a meeting that meets your objectives and keeps your team interested and involved.

在这篇协作文章中查找专家回答

由社区从 3 条内容中精选。了解更多

1 Know your purpose

Before you schedule a meeting, ask yourself what you want to achieve and why. Is it to share information, brainstorm ideas, solve a problem, or make a decision? How will the meeting contribute to your team's goals and projects? Having a clear and specific purpose will help you define the scope, agenda, and format of your meeting, as well as the participants and materials you need. It will also help you communicate the value and expectations of the meeting to your team and keep them focused and aligned.

添加您的观点

Angelina Adorno

Revolutionizing Organizational Culture: Catalyst for Diversity, and Professional Development | OD Maven & DEI Champion
举报内容
Consider identifying key stakeholders who should be present in the meeting to ensure comprehensive input and representation. Additionally, set a realistic duration for the meeting to optimize engagement and productivity, and encourage participants to prepare by sharing relevant materials or thoughts beforehand. Lastly, establish a follow-up plan, outlining action items, deadlines, and a method for tracking progress post-meeting to ensure that outcomes are effectively implemented.

已翻译

赞

2 Choose the right format

Depending on your purpose, you may want to choose a different format for your meeting. For example, if you want to share information, you may opt for a presentation or a webinar, where you can use slides, videos, or other visuals to convey your message. If you want to brainstorm ideas, you may prefer a workshop or a breakout session, where you can use interactive tools like polls, quizzes, or whiteboards to stimulate creativity and collaboration. If you want to solve a problem or make a decision, you may need a discussion or a debate, where you can use prompts, questions, or scenarios to elicit opinions and feedback. Choosing the right format will help you engage your team in different ways and suit their learning and working styles.

添加您的观点

Angelina Adorno

Revolutionizing Organizational Culture: Catalyst for Diversity, and Professional Development | OD Maven & DEI Champion
举报内容
Emphasize the importance of cultivating a collaborative atmosphere by steering away from confrontational debates. Encourage a culture of constructive dialogue by using inclusive language and fostering an environment where diverse perspectives are valued. Consider employing techniques like structured discussions and open forums to ensure healthy exchanges, reinforcing the notion that cooperation yields more favorable outcomes than opposition. This approach enhances psychological safety, promoting a more productive and engaging meeting environment, that will surely birth solutions and strategic implementation.

已翻译

赞

3 Prepare and practice

Once you have decided on your purpose and format, you need to prepare and practice your meeting. This means creating an agenda that outlines the main topics, activities, and outcomes of your meeting, as well as the roles and responsibilities of each participant. You also need to prepare any materials, resources, or technology you need to support your meeting, such as slides, handouts, links, or apps. And you need to practice your meeting, either by yourself or with a colleague, to check the timing, flow, and clarity of your meeting, as well as to anticipate any questions, challenges, or technical issues that may arise. Preparing and practicing your meeting will help you deliver it with confidence and professionalism and avoid any surprises or disruptions.

添加您的观点

Angelina Adorno

Revolutionizing Organizational Culture: Catalyst for Diversity, and Professional Development | OD Maven & DEI Champion
举报内容
In addition to preparing materials and practicing the meeting, consider establishing clear communication channels before the meeting begins, ensuring participants are aware of the agenda and any pre-reading materials. Encourage attendees to come prepared with thoughts or questions, fostering an environment of active participation. Moreover, be adaptable during the meeting, allowing for spontaneous discussions and adjustments to the agenda based on emerging insights. This flexibility enhances engagement and responsiveness to the dynamic needs of the team.

已翻译

赞

4 Engage your team

During your meeting, you need to engage your team and make them feel valued and involved. This means starting your meeting with a warm welcome and an icebreaker, where you can introduce yourself and your team, set the tone and the ground rules, and break the ice with a fun or relevant question or activity. You also need to keep your team engaged throughout your meeting, by using different techniques to capture their attention, such as storytelling, humor, or visuals, and by encouraging their participation, such as asking questions, soliciting feedback, or inviting comments. And you need to end your meeting with a clear summary and a call to action, where you can recap the main points and outcomes of your meeting, thank your team for their contribution, and assign any follow-up tasks or next steps. Engaging your team will help you build rapport and trust, foster interaction and collaboration, and ensure accountability and commitment.

添加您的观点

5 Follow up and evaluate

After your meeting, you need to follow up and evaluate your meeting. This means sending a follow-up email or message to your team, where you can thank them again for their participation, share any notes, recordings, or resources from your meeting, and remind them of any deadlines, deliverables, or expectations. You also need to evaluate your meeting, either by yourself or with your team, to assess the effectiveness and impact of your meeting, as well as to identify any strengths, weaknesses, or areas for improvement. You can use different methods to evaluate your meeting, such as surveys, feedback forms, or analytics, and use the results to inform your future meetings. Following up and evaluating your meeting will help you maintain communication and engagement, measure and demonstrate your results, and enhance your skills and performance.

添加您的观点

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

添加您的观点

Live Events

+ 关注

给文章评分

我们借助人工智能创建了此文章。您认为这篇文章怎么样？

很棒不太好

举报此文章

查看全部

How can you customize your meeting to maximize your team's engagement?

1

2

3

4

5

6

1 Know your purpose

2 Choose the right format

3 Prepare and practice

4 Engage your team

5 Follow up and evaluate

6 Here’s what else to consider

Live Events

给文章评分

感谢您的反馈

更多Live Events相关文章

更多相关阅读内容

How can you customize your meeting to maximize your team's engagement?

1

2

3

4

5

6

1 Know your purpose

2 Choose the right format

3 Prepare and practice

4 Engage your team

5 Follow up and evaluate

6 Here’s what else to consider

Live Events

给文章评分

感谢您的反馈

查看其他技能