How can you creatively engage your team during sprint retrospectives?

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Sprint retrospectives are an essential part of Scrum, where the team reflects on what went well, what didn't, and what can be improved in the next sprint. However, retrospectives can also become boring, repetitive, or unproductive if the team is not engaged or motivated to participate. How can you make your retrospectives more creative, fun, and effective? Here are some tips and ideas to spice up your retrospectives and get your team excited about continuous improvement.

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1 Use different formats

One way to avoid retrospective fatigue is to change the format of your retrospectives from time to time. Instead of using the same template or tool every sprint, why not try experimenting with different methods? The Sailboat technique involves drawing a sailboat on a board or virtual canvas and asking the team to write down what helped them move forward (the wind), what slowed them down (the anchor), the risks or obstacles they faced (the rocks), and the goal or vision they are heading towards (the island). Then, discuss how to increase the wind, cut the anchor, avoid the rocks, and reach the island. The Starfish method requires drawing a starfish on a board or virtual canvas and asking the team to write down what they want to start doing, stop doing, keep doing, do more of, and do less of. After that, prioritize and agree on the most important actions for each category. Finally, The Mad Sad Glad technique involves asking the team to write down what made them mad, sad, or glad during the sprint on sticky notes or cards. Group them by emotion and theme afterwards, and discuss how to address the negative feelings and amplify the positive ones.

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Bharti Bajaj, PMP?

Technical Project Manager @ Keysight Technologies
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In order?for?the?team?to?perceive?the? retrospective?as?a?valuable?addition ?that?will?in?turn?promote?engagement,?it?is?crucial?that?we?have?a?closure?or?action?made?on?the?improvement?areas?from?the?previous?retrospective.

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2 Use games and activities

Making your retrospectives more engaging can be achieved by incorporating games and activities that promote creativity, collaboration, and communication. For instance, the Lego Game can be used to have each team member build something that represents their experience of the sprint, which they can then explain. This exercise can also be done as a group to create a representation of their improvement plan for the next sprint. Speed Dating is another idea, where the team is divided into pairs and asked questions about the sprint such as challenges, learnings, pride, and gratitude. Afterwards, a group discussion can take place to share the insights from this activity. Lastly, the Appreciation Shower encourages each team member to write down something they appreciate about another team member on a sticky note or card. These notes are then read aloud and given to the person they appreciate, which helps boost morale, trust, and recognition.

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3 Use feedback and experimentation

A final way to make your retrospectives more creative is to use feedback and experimentation as a way to learn and improve. Rather than simply listing action items and assigning owners, consider formulating hypotheses for each action item, which explain why it will work. Design experiments to test these hypotheses, and define metrics for measuring their success. Additionally, you can use retrospectives on retrospectives to collect feedback from the team on how valuable and enjoyable the retrospective was. Utilize this feedback to improve your retrospectives for the next sprint by trying new formats, games, or activities that the team suggests or requests.

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Ross Schapheer

PMP and SAFe 6.0 Certified Project Manager / Product Owner @ Honda | Customer Experience, Sales Operations and Analytics Projects
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Remember, agile is meant to be an iterative process. So be fearless about trying new things to collect feedback from people who may be used to communicating in a different way. Trying variations from your current process may seem like an unnecessary pivot, but you may unlock insights about your team that might let your team work more efficiently.

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4 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Chandani Thacker

PSPO I || Business analyst cum proxy Product owner || Building product that makes impacts
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- Icebreaker game or question - Each retro has some action items for Scrum master, start with that. Once the team has trust that whatever we say, makes an impact, they will speak up more. - Ask specific questions to specific persons (maybe start with the one who speaks most OR start with the one who speaks very less)

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Paul Oldfield

Team Member at WorkNest Ltd
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If the team are not engaged, ask yourself why? There might be repetitive formats that don't generate new insights (covered above) but otherwise, ask the team what they are interested in, what they want to discuss. If it's way off topic, give them a while to take the topic forward, then ask them is there any way they can relate that topic to the work they do? Any parallels? Any differences of interest? That is one way to generate new insights.

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How can you creatively engage your team during sprint retrospectives?

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1 Use different formats

2 Use games and activities

3 Use feedback and experimentation

4 Here’s what else to consider

Scrum

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