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How can you create a private and collaborative space for employees?

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As a commercial interior designer, you know that creating a space that supports both privacy and collaboration for employees is a challenging task. You have to balance the needs of different types of work, such as focused, creative, or social, and the preferences of different generations, such as millennials, gen X, or baby boomers. How can you design a space that meets these diverse and sometimes conflicting demands? Here are some tips to help you plan a private and collaborative space for employees.

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1 Assess the needs

Before you start designing, you need to understand the needs of your client and their employees. What are their goals, values, and culture? What are their work styles, tasks, and communication patterns? How do they use technology, furniture, and accessories? You can use surveys, interviews, observations, or workshops to gather this information and identify the main pain points and opportunities for improvement.

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Milin Shah

Director at SAROM FAB PRIVATE LIMITED
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> Designate areas for focused work (private booths), brainstorming (flexible furniture), and quick chats (soundproof pods). > This caters to varied tasks and preferences. > Utilize booking systems for reserving spaces, noise-cancelling headphones, and project management tools for seamless collaboration, even across distances. > Establish guidelines for booking, noise levels, and etiquette in each zone. > Encourage open communication about individual needs and respect them.

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Yasmin Nasr

Freelance Architect Designer specializing in Unrealengine +3ds max
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Knowing the needs is essential step. After that we need to categorize and prioritize them . In these steps we might get help from other professionals and collaborate to get the best results.

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2 Provide flexibility

One of the key principles of designing a private and collaborative space for employees is to provide flexibility. This means offering a variety of spaces that can be adapted to different work modes, such as individual, team, or group, and different levels of privacy, such as open, semi-private, or enclosed. You can use movable walls, partitions, screens, or curtains to create zones that can be easily reconfigured. You can also use modular furniture, such as desks, chairs, or sofas, that can be moved around or stacked. And you can use adjustable lighting, temperature, or sound controls to create different ambiances.

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Katie Decker-Erickson, MBA, IACC-NA

Exterior & Interior Commercial Designer | IACC Certified Architectural Color Consultant | Interior Design Business Coach | Podcast Host | Public Speaker | Industry Expert
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The "alone together" concept addresses the human need for connection while acknowledging the importance of solitary space for concentration and creativity. This approach suggests that offices should be designed to offer a variety of workspaces that cater to different tasks and preferences. From quiet zones and soundproof booths for focused work to open-plan areas that encourage collaboration, integrating this concept into office design can significantly enhance productivity and employee satisfaction.

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3 Incorporate biophilic elements

Another way to create a private and collaborative space for employees is to incorporate biophilic elements, which are natural or nature-inspired features that enhance well-being, productivity, and creativity. These can include plants, flowers, water, wood, stone, or natural light. Biophilic elements can help reduce stress, improve air quality, and create a sense of connection and belonging. You can use them to create focal points, boundaries, or accents in your space. You can also use them to create contrast, texture, or color.

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4 Add personal touches

A private and collaborative space for employees should also reflect their personality, identity, and culture. You can add personal touches that make the space more inviting, comfortable, and inspiring. These can include artwork, photos, books, or accessories that showcase the employees' interests, hobbies, or achievements. You can also use colors, patterns, or materials that match the employees' preferences, moods, or values. And you can use signage, branding, or symbols that communicate the vision, mission, or values of the organization.

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5 Encourage feedback

Finally, you should encourage feedback from your client and their employees throughout the design process and after the completion of the project. Feedback can help you evaluate the effectiveness, usability, and satisfaction of your space. It can also help you identify any issues, problems, or gaps that need to be addressed or improved. You can use surveys, interviews, focus groups, or analytics to collect feedback and measure the impact of your space on the employees' performance, engagement, and well-being.

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6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you create a private and collaborative space for employees?

1

2

3

4

5

6

1 Assess the needs

2 Provide flexibility

3 Incorporate biophilic elements

4 Add personal touches

5 Encourage feedback

6 Here’s what else to consider

Commercial Interiors

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How can you create a private and collaborative space for employees?

1

2

3

4

5

6

1 Assess the needs

2 Provide flexibility

3 Incorporate biophilic elements

4 Add personal touches

5 Encourage feedback

6 Here’s what else to consider

Commercial Interiors

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