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How can you create a disaster recovery plan for your building?

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A disaster recovery plan (DRP) is a document that outlines how you can restore your building's operations and minimize losses in the event of a natural or man-made emergency. A DRP can help you protect your tenants, staff, assets, and reputation from potential risks and disruptions. In this article, you will learn how to create a DRP for your building in six steps.

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1 Assess your risks

The first step is to identify and evaluate the possible threats and hazards that could affect your building, such as fire, flood, earthquake, power outage, cyberattack, or vandalism. You should also consider the likelihood and impact of each scenario on your building's structure, systems, functions, and occupants. You can use a risk matrix to prioritize the most critical and urgent risks that require your attention and resources.

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Jake Marchand, MBA
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Understanding potential threats like fire, flood, cyberattacks, and more is vital for safeguarding our building. Evaluating their likelihood and impact on structure, systems, and occupants is key. Employing a risk matrix enables us to prioritize urgent risks, guiding allocation of resources effectively. This proactive approach ensures focused attention on critical vulnerabilities, enhancing our preparedness and resilience.

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2 Define your objectives

The next step is to establish your goals and expectations for your DRP, such as how quickly you want to resume your normal operations, what level of service you want to provide to your tenants, and what standards and regulations you need to comply with. You should also define your roles and responsibilities for implementing and executing your DRP, such as who will be in charge of coordinating, communicating, and decision-making during a disaster.

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Jake Marchand, MBA
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Establishing clear goals and expectations for your Disaster Recovery Plan (DRP) is pivotal. Define the pace at which you aim to restore operations post-disaster, ensuring a balance between speed and precision. Determine the service level you aspire to provide tenants during recovery—maintaining minimal disruption is key. Complying with relevant standards and regulations is non-negotiable; outline these to guide your DRP.

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3 Develop your strategies

The third step is to design and document your action plans and procedures for responding to and recovering from each risk scenario. You should include details such as what steps you will take to protect your building and people, what resources and equipment you will need, what backup and alternative solutions you will use, and how you will measure and monitor your progress and performance. You should also consider the costs and benefits of each strategy and how they align with your objectives.

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Jake Marchand, MBA
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In establishing risk response plans, meticulous design and documentation are critical. Firstly, safeguarding structures and individuals demands a systematic approach. This involves delineating steps to fortify the building and ensure people's safety. Adequate resources and equipment allocation is vital—enabling swift action and mitigation during crises. Implementing backup plans and alternatives provides resilience in adverse scenarios. Tracking progress and performance metrics becomes pivotal, allowing for adaptability and fine-tuning of strategies. Assessing the cost-benefit ratios of each strategy in alignment with overarching objectives aids in making informed decisions, optimizing resource utilization

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4 Train your team

The fourth step is to educate and prepare your staff and tenants for your DRP, such as how they should react and behave during a disaster, what their roles and duties are, and how they can access and use your resources and systems. You should conduct regular training sessions, drills, and exercises to test and improve your team's knowledge, skills, and readiness. You should also provide feedback and guidance to address any gaps or issues.

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5 Communicate your plan

The fifth step is to communicate and share your DRP with your internal and external stakeholders, such as your tenants, contractors, suppliers, insurers, and authorities. You should inform them about your DRP's purpose, scope, and expectations, and how they can support and cooperate with you during a disaster. You should also establish clear and effective channels and methods of communication, such as phone, email, or social media, and update them regularly on your situation and status.

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6 Review your plan

The final step is to review and update your DRP periodically, or whenever there are significant changes in your building, environment, or regulations. You should evaluate your DRP's effectiveness and efficiency, and identify any strengths, weaknesses, opportunities, or threats. You should also collect and analyze feedback and data from your team, tenants, and other stakeholders, and incorporate any lessons learned or best practices into your DRP.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you create a disaster recovery plan for your building?

1

2

3

4

5

6

7

1 Assess your risks

2 Define your objectives

3 Develop your strategies

4 Train your team

5 Communicate your plan

6 Review your plan

7 Here’s what else to consider

Property Management

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How can you create a disaster recovery plan for your building?

1

2

3

4

5

6

7

1 Assess your risks

2 Define your objectives

3 Develop your strategies

4 Train your team

5 Communicate your plan

6 Review your plan

7 Here’s what else to consider

Property Management

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