How can you configure HRIS database access and permissions?

1 Define user roles

The first step is to define the user roles that will interact with the HRIS database. User roles are groups of users that have similar functions and responsibilities in the organization. For example, you might have user roles such as HR managers, payroll specialists, recruiters, employees, and external partners. You should identify the user roles based on your business needs and HR processes, and assign them to the appropriate users in the HRIS system.

2 Set access levels

The next step is to set the access levels for each user role. Access levels are the permissions that determine what actions a user can perform on the HRIS database, such as viewing, creating, editing, deleting, or exporting data. You should assign the access levels based on the principle of least privilege, which means that each user role should only have the minimum access required to perform their tasks. For example, you might give HR managers full access to all data, payroll specialists access to payroll and benefits data, recruiters access to recruitment and hiring data, employees access to their own data, and external partners access to limited data.

3 Apply data filters

The third step is to apply data filters for each user role. Data filters are the criteria that determine what data a user can see or modify in the HRIS database, based on attributes such as location, department, job level, or project. You should apply data filters based on the relevance and sensitivity of the data for each user role. For example, you might filter the data by location for payroll specialists, by department for recruiters, by job level for employees, and by project for external partners.